RFQ - LARGE FORMAT PLOTTER PRINTER

MAGGIE RAMSBERGER DEPARTMENT OF PURCHASING AND CONTRACTING BRENDA G. MILLER
INTERIM DIRECTOR 5560 OVERLAND AVENUE, SUITE 270, SAN DIEGO, CALIFORNIA 92123-1204 ASSISTANT DIRECTOR
PHONE (858) 505-6367 FAX (858) 715-6452
REQUEST FOR QUOTES (RFQ) 13336
DEPARTMENT OF ENVIRONMENTAL HEALTH AND QUALITY
LARGE FORMAT PLOTTER PRINTER
AUGUST 17, 2026
A. KEY INFORMATION
1. The County of San Diego is seeking quotes from firms interested in providing large format plotter printer
("Offerors").
2. The County anticipates a contract term of an initial (base) period of one (1) year(s), with four (4) one-year
option periods.
3. The County has posted this solicitation on its official BuyNet website at https://sdbuynet.sandiegocounty.gov/
. To see all information related to this RFQ, to submit Questions, and to receive notifications of updates,
Offerors must select "Participate in RFx" for this solicitation in BuyNet.
4. The Contracting Officer for this solicitation is Eric Ayres, Procurement Specialist,
Eric.Ayres@sdcounty.ca.gov
5. Schedule: This timeline is subject to change at any time, at the County's sole discretion. The County will issue
an addendum for changes to the Questions due date, or Quote due date.
Event Description Date and Time (San Diego Time)
Questions due September 7, 2026 prior to 5:00 p.m.
Quotes due September 14, 2026 prior to 5:00 p.m.
6. Questions:
6.1. Offerors should submit all Questions, including requests for clarification related to definition or
interpretation of this RFQ, in writing by the Date and Time specified in the Schedule. Offerors should
submit Questions via BuyNet, by sending a message to the Contracting Officer through the "Discussions"
functionality.
6.2. Non-Offerors should direct inquiries regarding this solicitation to the Contracting Officer.
7. Table of Contents:
A. Key Information
B. RFQ Instructions and Rules
C. Submittal Items
D. Required Forms
E. Statement of Work
F. Payment Schedule
G. Draft Agreement

COUNTY OF SAN DIEGO - REQUEST FOR QUOTATIONS (RFQ) 13336
DEPARTEMNT OF ENVIRONMENTAL HEALTH AND QUALITY
LARGE FORMAT PLOTTER PRINTER
B. RFQ INSTRUCTIONS AND RULES
1. INSTRUCTIONS FOR SUBMITTING A QUOTE
1.1. It is Offeror's responsibility to submit a quote based on the most current RFQ, addenda thereto, County's
responses to Questions, any other information posted on BuyNet, and any diligence material made
available by the County. Offerors are advised to regularly check BuyNet for information. The County has
no obligation to contact Offerors directly with any such RFQ-related information.
1.1.1. To see all information related to this RFQ, to submit Questions, and to receive notifications of
updates, Offerors must select "Participate in RFx" for this solicitation in BuyNet.
1.1.2. If an Offeror is unable to download this document, an Offeror may request a hard copy from
Department of Purchasing and Contracting's front desk or contact clerical support at (858) 505-
6367.
1.2. Forms required to be submitted with Offerors response to this RFQ are included in this RFQ or posted on
the County's web site at: https://www.sandiegocounty.gov/content/sdc/purchasing/purchasing-
forms.html.
1.2.1. The County may update posted forms from time to time. Unless otherwise specified, Offerors may
submit the version of a form in place as of the date of the posting of this RFQ or any later version
thereof.
1.3. Offeror must submit a complete original quote in accordance with the format provided in this solicitation
to the County of San Diego, Department of Purchasing and Contracting, through electronic upload to
BuyNet before the Date and Time listed in Schedule.
1.3.1. If Offeror is unable to submit via BuyNet for any reason, Offeror may submit its quote via email
to the Contracting Officer listed in this document or provide the Purchasing and Contracting front
desk with either (i) electronic files on CD/DVD; or, (ii) a printed quote. Offeror must prominently
mark such submissions with the RFQ number on the outside of the packaging. Please use this
method only if unable to submit through BuyNet.
2. QUESTIONS
2.1. Offerors shall direct requests for explanation regarding the RFQ or related documents to the Contracting
Officer, in writing, as a question ("Question"). Offerors may submit Questions by sending a message to
the Contracting Officer through the "Discussions" functionality in BuyNet.
2.2. The County may choose not to respond to Questions received after the date and time stated in the Schedule
for Question submission. Offeror is responsible for ensuring that Questions are received by the County.
3. QUOTE FORMAT
3.1. Submit electronic quotes as files in .pdf format, except where specified otherwise. For pages other than
signature pages, converted and searchable formats are preferred.
3.2. All quotes shall be signed with a handwritten signature by an authorized officer or employee of Offeror.
4. QUOTE ORGANIZATION
4.1. Your quote should be organized in accordance with the Submittal Items in this RFQ.
4.1.1. Offerors shall organize content to correspond to the applicable exhibit and question or item
within each exhibit.
4.1.2. Offerors shall separate each exhibit into one or more files, clearly named as to the exhibit and
order.
4.1.3. Pages shall be consecutively numbered within each exhibit at the bottom or top margin of each
page.
4.1.4. Cost/Price information:
4.1.4.1. Offerors must place all cost and pricing information within the Cost/Price exhibit. Price
shall be inclusive of all proposed compensation.
4.2. Confidential/Proprietary information:
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COUNTY OF SAN DIEGO - REQUEST FOR QUOTATIONS (RFQ) 13336
DEPARTEMNT OF ENVIRONMENTAL HEALTH AND QUALITY
LARGE FORMAT PLOTTER PRINTER
4.2.1. The County is a public agency subject to the California Public Records Act, Government Code
7920.000, et seq. Some or all of the documents submitted in response to this RFQ may be subject
to disclosure, and the County intends to publish any resulting contracts to its public website.
4.2.2. It is Offeror's responsibility to identify and separate into a "CONFIDENTIAL/PROPRIETARY"
exhibit and to provide a signed Nondisclosure Indemnification Agreement for:
4.2.2.1. All confidential information that Offeror represents, with legal basis, is exempt from
disclosure pursuant to the California Public Records Act, including PI (Personal
Information), PII (Personally Identifiable Information), or PHI (Protected Health
Information);
4.2.2.2. Any proprietary or other information Offeror represents, with legal basis, is exempt from
disclosure under the California Public Records Act and wishes to protect from
disclosure.
4.2.3. The "CONFIDENTIAL/PROPRIETARY" exhibit must be clearly labeled with all pages marked
as "CONFIDENTIAL/PROPRIETARY."
4.2.4. Offeror should reference material in the "CONFIDENTIAL/PROPRIETARY" exhibit where it is
needed to respond to a Submittal Item through citation to the
"CONFIDENTIAL/PROPRIETARY" exhibit (for example "See response 1 contained within the
'CONFIDENTIAL/PROPRIETARY' exhibit for staff Social Security numbers").
4.2.5. If the County determines that a submission improperly designates information as confidential or
proprietary, the County may, at its sole discretion: (i) deem the information releasable; (ii)
declare the submission non-conforming/non-responsive; (iii) remove such information, or (iv)
take any other appropriate action. (Note: Pricing and Terms and Conditions are generally not
confidential under the California Public Records Act).
5. QUOTE EVALUATION
5.1. Evaluations may consider factors such as technical merit, experience, capacity, history of Offeror
compliance, availability, price, and more to determine the quote(s) that provide the best value to the
County.
5.2. During evaluation, the County may appropriately consider the sustainability and social, human health,
environmental, and economic impact of Offeror's proposed products and/or approach to providing goods
and/or services, in accordance with Board Policy B-67. Therefore, Offerors are encouraged to include
relevant information in their quotes, to the degree related to the goods or services sought.
5.3. During evaluation, the County may appropriately evaluate the cultural competency of Offeror and
Offeror's proposed approach to providing goods and services. Therefore, Offerors are encouraged to
include relevant information in their quotes, to the degree related to the goods or services sought.
5.4. When evaluating an Offeror's cost or pricing, the County may also consider the effect of the quote on the
overall total cost to the County.
6. COUNTY COMMITMENT
6.1. This RFQ does not commit the County to award a contract, nor does it commit the County to pay any of
Offeror's costs incurred in the preparation or submission of the quote. Further, Offeror shall not incur any
reimbursable cost in anticipation of a contract award.
6.2. Neither Offeror nor any of its representatives shall have any claims whatsoever against the County or any
of its respective officials, agents, or employees arising out of or relating to this RFQ or these procedures
(other than those arising under a definitive contract with Offeror in accordance with the terms thereof).
6.3. The County reserves the right to separately procure the same or similar goods or services.
6.4. The County may withhold all information regarding this procurement until after negotiations are complete,
including, but not limited to: the number of quotes received; the identity of Offeror(s); the content of
quotes; the County's evaluation and results thereof. Information releasable after the conclusion of
negotiations is subject to the disclosure requirements and withholding exemptions of the California Public
Records Act.
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COUNTY OF SAN DIEGO - REQUEST FOR QUOTATIONS (RFQ) 13336
DEPARTEMNT OF ENVIRONMENTAL HEALTH AND QUALITY
LARGE FORMAT PLOTTER PRINTER
6.5. Pursuant to County Charter 703.10 and 916, award of a contract resulting from this RFQ may be subject
to the County's requirement to determine that the services can be provided more economically and
efficiently by an independent contractor than by persons employed in the Classified Service.
6.6. In the event that an Offeror is involved in a merger, acquisition, or other change in control, the County
reserves the right to award a contract to a resulting entity.
7. DILIGENCE AND DUTY TO INQUIRE
7.1. Should Offeror find discrepancies in or omissions from, or be in doubt as to the meaning of, the RFQ or
related documents, Offeror shall have a duty to submit a Question to the County.
7.2. Offerors are expected to perform reasonable due diligence with regard to this RFQ and the work required,
including, but not limited to, information that is publicly or otherwise reasonably available and, if
applicable, information that can be obtained during a site visit (including verification of measurements,
conditions, and other attributes). Neither the selected Offeror(s), nor any Offerors, shall be entitled to any
price adjustment or other relief based upon information that was discovered or should have been
discovered through due diligence.
7.3. The County makes no representation or warranty, express or implied, as to the accuracy or completeness
of any diligence material or other information provided by the County or any of its agents, representatives,
contractors, or consultants. Such information may reflect good faith assumptions, estimates, or projections,
which may or may not prove to be correct.
7.4. Offeror should not rely upon oral statements made or explanations given by the County, including any oral
responses to Questions or other inquiries. No prior, current, or post award communication(s) with any
officer, agent, or employee of the County shall affect or modify any terms or requirements of this RFQ,
except as explicitly provided for in this RFQ.
8. OFFEROR COMMUNICATIONS
8.1. All communications from Offeror (including its employees, agents, and representatives) to the County or
its officers and employees (including consultants working on or assisting with this procurement), related
to this RFQ or Offeror's quote, must be directed in writing exclusively to the Contracting Officer, unless
otherwise authorized in writing by the Contracting Officer. Offerors shall not communicate with or attempt
to contact any other County personnel about this solicitation, except as otherwise allowed for in this RFQ
or by law. Any improper contact may, at the County's sole discretion, cause Offeror to be removed from
consideration for contract award.
8.2. If Offeror issues any public announcement or otherwise engages in communication that, in the County's
sole determination, compromises the integrity of this RFQ process or attempts to restrain competition,
Offeror may be removed from consideration for award.
8.3. Audio and/or video recording of presentations, discussions, negotiations, , or other communications with
the County regarding this RFQ are prohibited, unless specifically authorized in writing by the Contracting
Officer.
9. SOLICITING EMPLOYEES
9.1. Until contract award, Offerors shall not, directly or indirectly, solicit any employee of the County to leave
the County's employ in order to accept employment with Offeror, its affiliates, actual or prospective
contractors, or any person acting in concert with Offeror without prior written approval of the County's
Contracting Officer. This paragraph does not prevent the employment by Offeror of a County employee
who has initiated contact with Offeror.
10. PROHIBITED CONTRACTS AND SUBCONTRACTS
10.1. In accordance with Section 67 of the San Diego County Administrative Code, the County shall not contract
with, and shall reject any quote submitted by, the person or entities specified below, unless the Board of
Supervisors finds that special circumstances exist which justify the approval of such contract:
10.1.1. Persons employed by the County or of public agencies for which the Board of Supervisors is the
governing body;
10.1.2. Profit-making firms or businesses in which employees described in subsection 11.1.1 serve as
officers, principals, partners, or major shareholders;
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COUNTY OF SAN DIEGO - REQUEST FOR QUOTATIONS (RFQ) 13336
DEPARTEMNT OF ENVIRONMENTAL HEALTH AND QUALITY
LARGE FORMAT PLOTTER PRINTER
10.1.3. Persons who, within the immediately preceding twelve (12) months, came within the provisions
of subsection 11.1.1 and who (i) were employed in positions of substantial responsibility in the
area of service to be performed by the contract; or, (ii) participated in any way in developing the
contract or its service specifications; and
10.1.4. Profit-making firms or businesses in which the former employees described in subsection 11.1.3
serve as officers, principals, partners, or major shareholders.
10.2. Per Board Policy A-79, a successful Offeror that is a non-profit corporation shall not subcontract any work
under the agreement with a related for-profit subcontractor where an interlocking directorate, management,
or ownership relationship exists, unless specifically authorized by the Board of Supervisors.
10.3. Offeror certifies that, if awarded a contract under this RFQ, such contract will be in compliance with
Sections 11.1 and 11.2 above. Offeror shall promptly notify the County of any change in circumstance
affecting these provisions.
11. CALIFORNIA REVENUE & TAXATION CODE 18662
11.1. In compliance with California Revenue and Taxation Code 18662, if Offeror is a non-resident of
California (out-of-state invoices) that receives California source income and has not completed Franchise
Tax Board Form 590, there may be a backup withholding on all payments. Fifteen (15) business days prior
to the first payment from the County, new suppliers or suppliers with expired forms or forms with incorrect
information must submit new forms to the County (forms are available from the Franchise Tax Board
website listed below).
11.2. Under certain circumstances, Offerors may be eligible for reduced or waived nonresident withholding. If
Offeror has already received a waiver or a reduced withholding response from the State of California and
the response remains valid, Offeror should submit the response to the County in lieu of the forms. Failure
to submit the required forms will result in withholding of payments. Offerors should access the Franchise
Tax Board websites, listed below, for tax forms and relevant information regarding non-resident
withholding, including waivers or reductions. The County will not give Offerors any tax advice. It is
recommended that Offerors speak with their tax advisers and/or the State of California for guidance.
Franchise Tax Board Websites:
https://www.ftb.ca.gov
https://www.ftb.ca.gov/forms/search/
11.3. If selected for award, Offeror must submit applicable forms to the Auditor & Controller via fax, at (858)
694-2060, or mail originals to: County of San Diego, 5530 Overland Avenue, Suite 410, San Diego, CA
92123. The P.O. Number or Contract Number (if available) and "California Revenue and Taxation Code
18662" must appear on fax cover sheet and/or the outside of the mailing envelope.
12. W-9 FORM
12.1. If selected for award, Offeror must complete and submit a W-9 form if a current form is not on file with
the County.
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COUNTY OF SAN DIEGO - REQUEST FOR QUOTATIONS (RFQ) 13336
DEPARTEMNT OF ENVIRONMENTAL HEALTH AND QUALITY
LARGE FORMAT PLOTTER PRINTER
C. SUBMITTAL ITEMS
1. EXHIBIT 1 - REQUIRED FORMS
1.1 Submit a completed and signed Offeror's Cover Page (PC600) form
* Required for all Offerors
* located at:
https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC600_dpc_Offerors_Cover_Page.pdf
1.2 Submit a completed and signed Representations and Certifications form (PC601)
* Required for all Offerors
* located at:
https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC601_dpc_Reps_and_Certs.pdf
1.3 Submit a completed and signed Small-Local Business Self-Certification Form (PC610)
* All Offerors are encouraged to complete this form to support County Data collection.
* located at:
https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC610_dpc_Small_Local_Self_Cert.pdf
1.4 Submit a completed and signed Nondisclosure Indemnification Agreement (PC620) (if applicable).
* Required if submitting Confidential/Proprietary Information (see RFQ Instructions and Rules section 4.2)
* located at:
https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC620_dpc_Nondisclosure_Indemnity.pdf
2. EXHIBIT 2 - PROGRAM/TECHNICAL EXHIBIT
2.1 CONTRACT REQUIREMENTS
2.1.1 Provide a corporate overview of Offeror's company.
2.1.2 Provide a proposal that clearly identifies the equipment and services proposed. Include:
2.1.3 Technical Specifications
2.1.3.1 What print widths and media types do the proposed model support? List any necessary
equipment, training, or installation services required.
2.1.3.2 What is the maximum resolution (dpi) and print speed?
2.1.3.3 Does the printer support both color and monochrome output?
2.1.3.4 What file formats and connectivity options are supported (e.g., USB, Ethernet, Wi-Fi)?
2.1.4 Reliability & Maintenance
2.1.4.1 What is the average monthly duty cycle for the proposed model?
2.1.4.2 What is the expected lifespan of key components (print heads, rollers, etc.)?
2.1.4.3 What maintenance services are included in the proposal?
2.1.4.4 What is your average response time for service calls?
2.1.5 Software & Workflow
2.1.5.1 Does the printer integrate with CAD, GIS, or other specialized software?
2.1.5.2 Are remote monitoring or cloud printing features available?
2.1.6 Warranty
2.1.6.1 What warranty coverage is included, and what are the terms?
2.1.6.2 Are there optional extended warranties or service contracts?
2.1.7 Sustainability and Compliance
2.1.7.1 Does the printer meet ENERGY STAR(R) or other environmental standards?
2.1.7.2 Are consumables recyclable or part of a take-back program?
2.1.7.3 Does the equipment comply with relevant safety and emissions regulations?
2.1.8 Delivery and Implementation
2.1.8.1 What is the estimated delivery and installation timeline?
2.1.8.2 Will you provide on-site training for staff?
2.1.8.3 How will you handle removal/disposal of old equipment?
2.1.9 Include statements to confirm Offeror's compliance with minimum qualifications. Also list any
exceptions to required products and services.
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COUNTY OF SAN DIEGO - REQUEST FOR QUOTATIONS (RFQ) 13336
DEPARTEMNT OF ENVIRONMENTAL HEALTH AND QUALITY
LARGE FORMAT PLOTTER PRINTER
2.2 EXPERIENCE
2.2.1 Confirm (YES/NO) Offeror has experience in providing and managing projects of similar scope
for a public sector.
YES NO

2.2.2 Describe Offeror's experience in providing and managing plotter equipment and services. Include
the number of years Offeror's company has been supplying and servicing large format plotters.
2.2.3 What certifications or partnerships do Offeror hold with major printer manufacturers?
2.2.4 Provide two (2) business references for whom Offeror's organization has provided services of a
similar scope to the County requirements. Include the following:
2.2.4.1 Customer / Agency
2.2.4.2 Dates of services provided
2.2.4.3 Contact Name, Position
2.2.4.4 Contact Business Email / Business telephone number
2.3 PRICING SCHEDULE
2.3.1 Confirm (YES/NO) that Offeror understands that prices are firm fixed for the term of this contract
and cannot be increased at any time. In addition to this, please confirm Offeror understands this is
the only compensation for work performed, and shall be all inclusive of over any overhead costs,
or items not itemized in Exhibit C - Pricing Schedule.
YES NO

3. EXHIBIT 3 - COST/PRICE EXHIBIT
3.1 Submit a completed Payment Schedule
4. EXHIBIT 4 - ACCEPTANCE OF TERMS AND CONDITIONS
4.1 Confirm acceptance "YES/NO" of the County of San Diego's Draft Agreement (including insurance
requirements):
YES NO

4.1.1 If "NO," provide a detailed list of exceptions to the terms and conditions, the nature of its concern,
and what terms the Offeror is willing to accept.
Note: The Offeror will be deemed to have accepted any terms and conditions of the Contract to
which it does not take exception to. The County may, as part of its evaluation process, conclude
that exceptions are so numerous and/or material as to make Offeror's response to the solicitation
unacceptable.
5. EXHIBIT 5 - CONFIDENTIAL PROPRIETARY
5.1 Include any Confidential/Proprietary Information in this exhibit, in accordance with RFQ Instructions and
Rules section 4.2
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COUNTY OF SAN DIEGO - REQUEST FOR QUOTATIONS (RFQ) 13336
DEPARTEMNT OF ENVIRONMENTAL HEALTH AND QUALITY
LARGE FORMAT PLOTTER PRINTER
D. REQUIRED FORMS
(RESERVED)
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COUNTY OF SAN DIEGO - REQUEST FOR QUOTATIONS (RFQ) 13336
DEPARTEMNT OF ENVIRONMENTAL HEALTH AND QUALITY
LARGE FORMAT PLOTTER PRINTER
E. EXHIBIT A - STATEMENT OF WORK
1. SCOPE OF WORK
1.1. The County of San Diego, Department of Environmental Health and Quality (DEHQ) seek a qualified vendor to
submit proposal for the purchase or lease of a large format plotter printer. The selected device must meet or exceed
modern performance, reliability and functionality expectations for large format color and monochrome output, color-
capable scanning and network integration to support ongoing scanning and printing needs for large-format
documents such as engineering drawings, maps, and blueprints. Pricing provided by Contractor (whether associated
with a purchase or lease) must include all costs associated with this procurement including, but not limited to
complete delivery, installation, configuration, maintenance, repairs, parts, consumable supplies and all works related
to this scope of work.
1.2. Contractor will be responsible for:
1.2.1. Supplying a large format plotter printer.
1.2.2. Installation, configuration, and integration of existing network system.
1.2.3. Providing training for staff on operation and maintenance.
1.2.4. Providing ongoing technical support and preventative maintenance.
1.2.5. Supply consumables and replacements parts as needed.
2. BACKGROUND
2.1. The Department of Environmental Health and Quality's mission is to protect the environment and public health. It
accomplishes this through the work of three divisions: Food, Water, and Housing Division (FWHD), Community
Health Division (CHD), and Hazardous Materials Division (HMD).
2.1.1. The Food, Water, and Housing Division (FWHD) is responsible for protecting the public from illness and
safety hazards as they relate to food, housing, detention facilities and hotels, public swimming pools, recreational
water, and body art facilities. They also monitor solid waste, septic, and small water systems. The division also
provides educational resources, videos and guidance to help businesses and the public maintain safe practices.
2.1.2. The Community Health Division (CHD) facilitates the Vector Control Program to keep the public safe from
diseases such as West Nile virus, Hantavirus, and Lyme disease. Other programs under the community health
umbrella include radiological health and occupational health.
2.1.3. The Hazardous Materials Division (HMD) regulates facilities to ensure hazardous materials and waste are
properly stored, managed, and disposed. They serve as the Certified Unified Protection Agency (CUPA) and
review the installation, repair, and removal of underground storage tanks.
2.2. Department of Environmental Health and Quality (DEHQ) uses large format plotter printer to produce high-
precision, oversized technical drawings, maps, and plans for planning, engineering, GIS, and public services. DEHQ
seeks a purchase or lease of a large format plotter printer with up to five years of maintenance and service, to support
printing of engineering drawings, maps, and other oversized documents.
3. PLOTTER TECHINICAL SPECIFICATIONS
3.1. Plotter equipment shall have the following minimum specifications:
3.1.1. Performance Requirements: Multifunction System Print/Copy/Scan with output to a shared network
location
3.1.2. Print Technology: Laser
3.1.3. Print Resolution Minimum: 2400 x 1200 dpi
3.1.4. Media Width: Minimum 36 inches
3.1.5. Media Handling: Roll and sheet-fed support
3.1.6. Roll media capacity: 2 rolls
3.1.7. Minimum printed length: 16.5 in
3.1.8. Maximum printed length: 650 ft
3.1.9. Toner: Black and multicolor
3.1.10. Interfaces: Ethernet, USB; Wi-Fi preferred
3.1.11. Format Compatibility: HP-GL/2, PDF, TIFF, JPEG, PostScript
3.1.12. Operating System: Windows 11
3.1.13. Imaging technology: Electrophotography (LED) with Organic photoconductor (OPC), Clean toner refill system,
virtually no ozone emission
3.1.14. Fusing technology: Radiant Fusing Technology with instant warm-up, contactless fusing, low power
consumption (heating on demand)
3.1.15. Trusted Platform Module: 2.0
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COUNTY OF SAN DIEGO - REQUEST FOR QUOTATIONS (RFQ) 13336
DEPARTEMNT OF ENVIRONMENTAL HEALTH AND QUALITY
LARGE FORMAT PLOTTER PRINTER
3.1.16. Integrated Contact Image Sensor (CIS) Color scanner with Image Logic technology.
4. PLOTTER REQUIREMENTS
4.1. All firmware and software must have security patches in place to remove all known vulnerabilities.
4.2. The County's network access control system requires several certificates for its function, including an SSL
certificate for HTTPS and a RADIUS certificate for authentication for any device to be available on the County's
local area network.
4.3. Large format plotter printer shall meet the following requirements:
4.3.1. Network Access Control
4.3.1.1. Solution shall support IEEE 802.1X (wired) authentication using EAP-TLS with device-held X.509
certificate and private key.
4.3.1.2. Provide details of certificate/key protection, supported TLS versions, and integration with enterprise
RADIUS/NAC infrastructure.
4.3.1.3. Describe supported EAP types, TLS versions, certificate storage location, and any hardware security
module used for key protection.
4.3.2. Certificate Lifecycle
4.3.2.1. Solution shall support automated certificate enrollment, renewal, and revocation through SCEP or EST
to integrate with enterprise PKI.
4.3.2.2. Provide information on how certificate renewal and revocation are handled.
4.3.2.3. Explain SCEP/EST configuration steps, CSR generation, renewal scheduling, and CRL/OCSP
validation.
4.3.3. Encryption Standards
4.3.3.1. Solution shall use FIPS 140-2 or 140-3 validated cryptographic modules for all encryption functions
including TLS, storage encryption, and firmware validation.
4.3.3.2. Identify FIPS certificate numbers, modules in use, and cryptographic algorithms implemented.
4.3.4. Data-at-Rest Protection
4.3.4.1. Solution shall encrypt all onboard storage (HDD/SSD/NVRAM) using AES-256 or equivalent and
perform automatic secure erase/overwrite of residual data after job completion or at end-of-lease.
4.3.4.2. Solution shall support sanitization compliant with NIST SP 800-88.
4.3.4.3. Describe storage encryption method, key management, and data sanitization features.
4.3.5. Firmware Integrity
4.3.5.1. Solution shall support digitally signed firmware validated at installation and boot, prevent
unauthorized firmware downgrade, and log all firmware changes.
4.3.5.2. Provide details on digital signature process, key management, and administrative controls for firmware
updates.
4.3.6. Secure Update
4.3.6.1. Solution shall provide a mechanism for authenticated, integrity-checked firmware and software
updates over TLS.
4.3.6.2. Describe how authentiCounty and integrity are verified.
4.3.6.3. Outline update process, signature validation, and administrative approval workflow.
4.3.7. Logging and Monitoring
4.3.7.1. Solution shall provide a mechanism for authenticated, integrity-checked firmware and software
updates over TLS.
4.3.7.2. Describe how authentiCounty and integrity are verified.
4.3.7.3. Outline update process, signature validation, and administrative approval workflow.
4.3.8. SNMP and Management
4.3.8.1. Solution shall support SNMPv3 with authentication and encryption; SNMPv1/v2c must be disabled.
4.3.8.2. All web and management interfaces shall require TLS 1.2+ and role-based authentication.
4.3.8.3. Describe SNMPv3 implementation, role definitions, and management protocol hardening options.
4.3.9. Access Control
4.3.9.1. Solution shall enforce role-based administrative access with unique credentials per admin, session
timeout, and MFA.
4.3.9.2. End-user job release shall support secure/pull printing using PIN, badge, or IdP integration.
4.3.9.3. Explain RBAC model, authentication methods, and idle timeout enforcement.
4.3.10. Service and Port Control
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