Residential Sewer Lateral Line Repair Project

REQUEST FOR BIDS
CONSTRUCTION SPECIFICATIONS
FOR
CITY OF MANCHESTER, MISSOURI
RESIDENTIAL SANITARY SEWER LATERAL REPAIR PROJECT
with the ability to renew for 4 subsequent years
BID OPENING TUESDAY SEPTEMBER 8, 2026, AT 10 AM
CITY OF MANCHESTER
14317 MANCHESTER RD.
MANCHESTER, MISSOURI 63011

I N D E X
CONSTRUCTION SPECIFICATIONS
FOR
RESIDENTIAL SANITARY SEWER LATERAL REPAIR PROJECT
2027
CITY OF MANCHESTER
ST. LOUIS COUNTY, MISSOURI
AUGUST 2026
DESCRIPTION PAGE NUMBER
REQUEST FOR BIDS RB-1
INSTRUCTIONS TO BIDDERS IB-1 TO IB-6
GENERAL CONDITIONS GC-1 TO GC-16
SPECIFICATIONS S-1 TO S-4
BID PROPOSAL FORM BF-1 TO BF-8
VARIOUS AFFIDAVITS & CERTIFICATIONS AFF-1 TO AFF-5
NON-COLLUSION AFFIDAVIT NCA-1
PREVAILING WAGE PW-1 TO PW-4
FORM OF PAYMENT BOND PB-1 TO PB-2
FORM OF PERFORMANCE AND
PMB-1 TO PMB-3
MAINTENANCE BOND
CITY CONTRACTOR AGREEMENT CC-1 TO CC-6

REQUEST FOR BIDS
The City of Manchester hereby gives notice that sealed bid proposals for the
"RESIDENTIAL SANITARY SEWER LATERAL REPAIR PROJECT" will be received by
the City of Manchester, Missouri, at the City Hall, 14317 Manchester Road, until 10:00
a.m. on Tuesday, September 8, 2026. All bids will be opened and publicly read aloud
at that time. Bids received after said time will be returned unopened.
Specifications and bid requirements can be obtained from the Public Works Department
at the Manchester City Hall, 14317 Manchester Road.
All bids shall be submitted in a sealed envelope and shall be clearly marked, "SEWER
LATERAL REPAIR PROJECT BID".
The City reserves the right to reject any or all bids, to waive informalities in bidding and
to accept the bid most advantageous to the City.
TO BE PUBLISHED IN THE August 17, 2026, EDITION OF THE ST. LOUIS
COUNTIAN.
AFFIDAVIT TO BE FURNISHED.
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INSTRUCTIONS TO BIDDERS
For the Residential Sanitary Sewer Lateral Repair Project (the "Project") in the City of
Manchester, Missouri (the "City").
1. General
A. All work shall be constructed and completed in accordance with the specifications
for the same, relating to the construction of such improvements.
B. The Bid Documents are on file at the Public Works Department at the
Manchester City Hall, 14317 Manchester Road.
C. Bid due date is September 8, 2026, at 10:00 A.M. (prevailing local time). Bids
received after the due date will not be considered. No exceptions.
2. Scope
Proposed construction for the Project will consist generally of: Improve the conditions of
residential sanitary sewer laterals as requested within the City (the "Work").
3. Obtaining Bid Documents
Bid Documents include:
1. Request for Bids
2. Instructions to Bidders
3. General Conditions
4. Specifications
5. Bid Proposal Form
6. Various Affidavits & Certifications
7. Non-Collusion Affidavit
8. Prevailing Wage
9. Form of Payment Bond
10. Form of Performance and Maintenance Bond
11. City-Contractor Agreement
The Bid Documents shall also include any Exhibits or Attachments to the above
documents, any Addenda issued prior to receipt of bid proposals, all modifications, and
all documents included in the project manual for the Project, as such may be on file in the
office of the Director of Public Works. Copies of the Bid Documents may be obtained,
free of charge, at the at the Manchester City Hall, 14317 Manchester Road or on the City
website www.manchestermo.gov. The City shall maintain a list of all persons and
organizations who have obtained copies of the Bid Documents.
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4. Bid Proposals
A. Sealed bid proposals will be received in accordance with this Notice to Contractors.
B. Bids shall be submitted on the accompanying Bid Proposal form. The Bid Proposal
form includes the affidavits required of bidders and shall be notarized where the bidder is
required to submit such affidavits. Bids shall be sealed in an envelope bearing only the
printed endorsement "SEWER LATERAL REPAIR PROJECT BID". In the case of
proposals to be sent by mail, the envelope shall be placed in an outer or mailing envelope
and endorsed as noted above.
C. Bid Submittals shall be accompanied by the following:
1. Documentation showing the bidder's participation in a federal work
authorization program, pursuant to Section 285.230 R.S.Mo. and in
accordance with paragraph 13 of these Instructions to Bidders.
2. Proof of lawful presence of the Authorized Representative of the Contractor,
pursuant to Section 208.009 R.S.Mo. and in accordance with paragraph 13
of these Instructions to Bidders.
3. A Subcontractor Utilization Form identifying the Subcontractors and
Suppliers the bidder proposes to utilize in the performance of the Project, in
accordance with the General Conditions.
4. A satisfactory Affidavit of Non-Collusion in substantially the form provided
in the Bid Documents.
5. Certificates of insurance showing evidence of required insurance coverage
in accordance with the City-Contractor Agreement
6. At least three (3) references regarding prior work of the bidder on public
works contracts in Missouri.
D. No bid shall be considered unless the offering bidder shall furnish evidence
satisfactory to the City that the bidder has the necessary facilities, ability and pecuniary
resources to fulfill the conditions of the Contract Documents. The low bidder or any other
bidder may be required to submit financial statements.
E. All bids shall be made for materials in the different classes furnished in the Work
complete, and no bid proposal will be made or considered on any part of the Work not
complete in place, nor on materials except in completed work, unless specifically
otherwise provided for in the Plans and Specifications.
F. No bid shall be withdrawn after the opening of bids for a period of ninety (90)
calendar days after the closing time for acceptance of bids. Any bidder may withdraw a
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bid personally or by written request at any time prior to the closing time for the acceptance
of bids.
G. Addenda may be issued during the bidding period. All Addenda shall become a
part of the Bid Documents and shall be binding on all Bidders. Bidders shall include
resultant costs in the Base Bid. The City will issue Addenda to all known persons and
organizations who have obtained copies of the Bid Documents, however, it is the duty of
a Bidder to ensure that such Bidder has obtained all Addenda prior to submission of a
bid.
H. Where the Bid Documents stipulate a particular product, substitutions will be
considered up to seven (7) days before receipt of bids. When a request to substitute a
product is made, the City may approve the substitution and if approved, will issue an
Addendum to known Bidders. The submission shall provide sufficient information to
determine acceptability of such products and shall provide complete information on
required revisions to other work to accommodate each proposed substitution. Bidders
shall not include a substitution in a Bid unless such substitution is submitted and approved
as provided in this paragraph.
5. Itemized Bids
Each bid shall be itemized in component parts as set out on the Unit Price Extension
Sheet form to be submitted on or before the date and time for receiving bids. Each bid
shall specify unit prices for all items and shall make extensions based upon the quantities
listed. The sum of the products of the quantities listed in the Unit Price Extension Sheet
form as submitted, multiplied by the unit price bid, shall constitute the gross sum Base
Bid, which shall be entered on the Bid Proposal form.
6. Approximate Quantities
All quantities are approximate. Quantities provided in the Bid Documents are not
guaranteed by the City and are used solely for the purpose of comparing bids and may
or may not represent the actual quantities encountered on the Project. The City shall pay
according to the actual work in place, as provided in the Contract Documents.
7. Bidder's Duties
A. Bidders shall thoroughly examine the Plans and Technical Specifications for the
Project, and also the Project site, shall inform themselves fully of the conditions relating
to construction and labor under which the Work will be performed and shall judge for
themselves all the circumstances affecting the cost and nature of the Work and the
Project. By submitting a bid, each bidder represents that the bidder has inspected the
Project site and is thoroughly familiar with the Bid Documents and all requirements for
performance of the Work and failure of the bidder to do so shall not relieve the successful
bidder of the obligation to furnish all labor, materials and equipment necessary to carry
out the provisions of the Contract Documents and to complete the Project in accordance
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with the Contract Documents for the consideration set forth in the bid submitted.
B. In a case of doubt as to the true meaning of any part of the Plans and Technical
Specifications, or any other of the Bid Documents, any person who has obtained a copy
of the Bid Documents may submit to the City a written request for an interpretation thereof
no later than seven (7) days before the date set for receipt of bids. Questions or requests
for interpretation submitted via phone or voicemail will not be answered. The person
submitting the request shall be responsible for its prompt delivery. Any such interpretation
will be rendered only by written Addendum duly issued and a copy of such addendum will
be mailed or delivered to each person listed by the City as having obtained a copy of the
Bid Documents. The City shall not be responsible for any other explanation or
interpretation of the Bid Documents.
C. Contractor agrees that if it believes any provision, requirement, certification, or
other obligation or waiver whatsoever contained within the Bid Documents, including all
certifications, affidavits, and the City-Contractor Agreement, is unlawful, the Contractor
must present the same in writing prior to execution of the City-Contactor Agreement so
that the City may determine whether the contract process should be held in abeyance,
seek judicial determination, or take other appropriate action; provided that presentation
to the City of a claim, shall not obligate the City to take any specific course of action or
require any delay in the contacting process.
8. Bidder Disqualifications
No contract will be awarded by the City to any person, firm or corporation: (i) who has
been delinquent or unfaithful in any former contract for construction with the City; (ii)
who has defaulted as surety or otherwise upon any contractual monetary obligation to
the City; (iii) who appears on the Missouri Secretary of State's list of violators of the
Prevailing Wage Law; (iv) who is not authorized to do business in the State of Missouri;
(v) who is otherwise ineligible to be awarded a contract for the Project under applicable
federal, state, or local law.
9. Right To Reject Bids
The City intends to award a contract based on the bid that, in the City's sole discretion, is
the best, lowest, and most responsive bid that best meets the interests and requirements
of the City. The City reserves the right in the City's sole discretion to reject any and all
bids, to waive technicalities or deficiencies in any or all bids, to negotiate with any or all
bidders or others for more favorable terms or prices, and to award a contract to other than
the bidder submitting the lowest cost bid proposal, with or without negotiation. The City
reserves the right not to open a sole bid.
10. Statutory Preferences
In awarding this Agreement, the City shall give preference to all firms, corporations, or
individuals doing business as Missouri firms, corporations, or individuals, or which
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maintain Missouri offices or places of business, when the quality of performance promised
is equal or better and the price quoted is the same or less. Additionally, the City shall give
preference to disabled veteran businesses (as that term is defined in Section 34.076
R.S.Mo.) doing business as Missouri firms, corporations, or individuals, or which maintain
Missouri offices or places of business, when the quality of performance promised is equal
or better and the price quoted is the same or less.
To the extent permitted by federal laws and regulations, a contractor or bidder domiciled
outside the boundaries of the State of Missouri shall be required, in order to be successful,
to submit a bid the same percent less than the lowest bid submitted by a responsible
contractor or bidder domiciled in Missouri as would be required for such a Missouri
domiciled contractor or bidder to succeed over the bidding contractor or bidder domiciled
outside Missouri on a like contract or bid being let in the person's domiciliary state and,
further, the contractor or bidder domiciled outside the boundaries of Missouri shall be
required to submit an audited financial statement as would be required of a Missouri
domiciled contractor or bidder on a like contract or bid being let in the domiciliary state of
that contractor or bidder.
11. Award of Contract
A. Except in cases where the City exercises the right to reject any or all bids or to
negotiate with any or all bidders, the City will award a contract for the Work and the Project
as soon as practicable after closing of the time for accepting bids, to the bidder who has
submitted the lowest and best bid which complies in all respects with requirements of the
Bid Documents and which, in the City's sole discretion, best meets the interests and
requirements of the City.
B. The successful bidder shall be required within five (5) days of receipt of written
notification of award from the City to execute the City-Contractor Agreement and to
furnish a satisfactory Performance and Maintenance Bond, if required, on the Notice of
Award, a satisfactory Payment Bond, each with a good and sufficient surety authorized
to do business in the State of Missouri, each in the full amount of the bid submitted based
on the bid quantity listed on the Bid Proposal form, and each substantially in the form
provided in the Bid Documents. The Payment Bond furnished shall meet all requirements
of Section 107.170 R.S.Mo., as amended, and shall guarantee the payment of any and
all materials, incorporated, consumed or used in connection with the construction of such
Work, and all insurance premiums, both for compensation, and for all other kinds of
insurance, said Work, and for all labor performed in such Work whether by subcontractor
or otherwise, including payment of prevailing wage requirements of the State of Missouri
when applicable. The Performance and Maintenance Bond furnished shall guarantee the
faithful performance of the Work and guarantee the Work for the guaranty period
established in the City-Contractor Agreement. Such guarantee obligation is separate and
independent of Contractor's obligation to provide warranties as required by the City-
Contractor Agreement or applicable law. In case of failure or neglect to execute the City-
Contractor Agreement or to furnish a satisfactory Payment Bond or Performance and
Maintenance Bond within the time above specified, such bidder will be considered as
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having abandoned the bid, and the bid security provided shall thereupon be forfeited to
the City and collected as provided by law, and thereupon the Project shall be re-
advertised or otherwise let to another bidder.
12. Compliance with State Immigration Statutes
A. As a condition for the award of this contract, the Contractor shall, by sworn affidavit
and provision of documentation, affirm its enrollment and participation in a federal work
authorization program with respect to the employees working in connection with the Work.
The Contractor shall also sign an affidavit affirming that it does not knowingly employ any
person who is an unauthorized alien in connection with the Work. The Contractor shall
not be required to provide these affidavits to the City if such affidavits have been
previously provided to the City within the past year. All words in this paragraph shall have
the definitions as provided in Section 285.525 R.S.Mo.
B Pursuant to Section 208.009 R.S.Mo., the Contractor shall provide at the time of
submission of any bid affirmative proof that the Authorized Representative for the
Contractor is a citizen or a permanent resident of the United States or is lawfully present
in the United States. The Authorized Representative for the Contractor (or "Authorized
Representative") shall be the person authorized to prepare, submit and sign bid
documents on behalf of the Contractor and shall be eighteen years of age or older. Such
affirmative proof shall include documentary evidence recognized by the Missouri
Department of Revenue when processing an application for a driver's license, a Missouri
driver's license, as well as any document issued by the federal government that confirms
an alien's lawful presence in the United States.
C. An Authorized Representative who cannot provide the proof required under
Section 208.009 R.S.Mo. at the time of submission of any bid may alternatively sign an
affidavit under oath, attesting to either United States citizenship or classification by the
United States as an alien lawfully admitted for permanent residence. The affidavit shall
be on or consistent with forms prepared by the City, which shall be available from the City
Clerk if needed. Any Authorized Representative who signed an above-described affidavit
must provide proof of lawful presence within the time provided in Subsection 208.009.5
R.S.Mo. for temporary public benefits and failure to provide such proof within such time
may result in the City rescinding and voiding any Contract awarded to the Contractor.
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GENERAL CONDITIONS
1. PREPARATION OF BIDS:
A. Bids must be made upon the prescribed forms. All blank spaces must be
filled in as noted, in ink or typed, in both words and figures with amounts
extended and totaled, and no changes shall be made in phraseology of
the forms or in the items mentioned therein. In case of any discrepancy
between the written amounts and the figures, the written amount shall
govern. Any bid may be deemed non-responsive which contains any
omissions, erasures, alterations, additions, irregularities, of any kind, or
items not called for, or which does not contain prices set opposite to each
of the several items in the bid forms, or in which any of the prices are
obviously unbalanced.
B. The bidder shall sign his bid in the blank space provided therefore. If the
bid is made by a partnership or a corporation, the name and address of
the partnership or corporation shall be shown, together with the names
and addresses of the partners or officers. If the bid is made by a
partnership, it must be signed by all authorized partners; if made by a
corporation, it must be signed by an authorized officer thereof with a
certification of authorization attached to the bid.
C. No bid shall be withdrawn after the opening of bids for a period of ninety
(90) calendar days after the closing time for acceptance of bids. Any
bidder may withdraw a bid personally or by written request at any time
prior to the closing time for the acceptance of bids.
D. Addenda may be issued during the bidding period. All Addenda shall
become a part of the Contract Documents and shall be binding on all
bidders.
E. In a case of doubt as to the true meaning of any part of the Plans and
Technical Specifications, or any other of the Contract Documents, any
person who has obtained a copy of the Contract Documents may submit
to the City a written request for an interpretation thereof no later than
seven (7) days before the date set for receipt of bids. Questions or
requests for interpretation submitted via phone or voicemail will not be
answered. The person submitting the request shall be responsible for its
prompt delivery. Any such interpretation will be rendered only by written
Addendum duly issued and a copy of such addendum will be mailed or
delivered to each person listed by Owner as having obtained a copy of the
Contract Documents. Owner shall not be responsible for any other
explanation or interpretation of the Contract Documents.
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