Request for Proposal for Floor Replacement at Courthouse and Miramonte Building
| Location: | Colorado |
|---|---|
| Posted: | May 7, 2026 |
| Due: | Jun 5, 2026 |
| Agency: | San Miguel County |
| Type of Government: | State & Local |
| Category: |
|
| Publication URL: | To access bid details, please log in. |
| Bid Title: |
Request for Proposal for Floor Replacement at Courthouse and Miramonte Building
|
| Category: | Maintenance & Construction |
| Status: | Open |
| Bid Recipient: | Greg Pollio, gregp@sanmiguelcountyco.gov |
|
Attachment Preview
Request for Proposals (RFP) for San Miguel County
Floor Replacement for Courthouse and Miramonte Building
305 & 333 W Colorado Ave Telluride, CO 81435
Request for proposal issued: 5/7/26
Responses due: 6/5/26
333 W. Colorado Avenue
P.O. Box 1170
Telluride, CO 81435
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1. Request for Proposal
Through this Request for Proposal (RFP) opportunity, San Miguel County wishes to select an
experienced and insured flooring contractor to improve the interior appearance of two of the
County buildings located in Telluride, CO. For more information on our organization, please
visit our website at www.sanmiguelcountyco.gov.
2. Background
San Miguel County owns two public buildings in Telluride known as the historic County
Courthouse and the Miramonte Building. The County Courthouse, built in 1887, is a two-story
historic building that contains County employee offices, public services (i.e. Clerk and Recorder,
Treasurer, and Elections), and the San Miguel Combined Courts. The 1st and 2nd floor have a
combination of tile and carpet that are in need of replacement. The Miramonte Building is a
three-story building that contains commercial spaces on the 1st floor, while the 2nd and 3rd floor
contain County employee offices and public services (i.e. Public Health and Human Services).
The 2nd and 3rd floors have a combination of tile and carpet that are in need of replacement.
San Miguel County is seeking bids from qualified professionals for the removal of existing
flooring (a combination primarily of carpet and vinyl tiles) and the installation of new
commercial-grade carpet and luxury vinyl plank or tile flooring in these two neighboring
buildings.
Total project area is approximately shown as follows:
1. Miramonte Building 2nd Floor: 900 SF new carpet and 2,500 SF new vinyl tiles or planks.
2. Miramonte Building 3rd Floor: 2,900 SF new carpet and 3,400 SF new vinyl tiles or
planks.
3. Courthouse 1st Floor: 4,500 SF new carpet and 30 SF new vinyl tiles or planks.
4. Courthouse 2nd Floor: 2,900 SF new carpet and 500 SF new vinyl tiles or planks.
Work may be performed during normal business hours with advanced scheduling that is
carefully coordinated with County employees to ensure minimal business disruption. Work will
be completed in phases to minimize staff displacement for prolonged periods of time.
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3. Scope of Work and Deliverables
1. Mandatory pre bid site visit for this project. (See Inquiries below)
2. Contractor shall provide all materials, labor, tools, and related services for the project.
We are seeking a contractor that will complete both the Miramonte and the Courthouse.
3. Contractor will assist designated SMC staff with the selection of flooring products,
including the provision of sample flooring. A minimum of one sample piece of the
flooring products offered by the contractor must be supplied with the proposal
submission. a. Desired Product Specifications:
a. Miramonte Building
i. Modular carpet tiles for 2nd and 3rd Floor closed office spaces. Approximately
3,800 SF. Measurements to be confirmed by contractor.
1. Commercial grade quality.
2. Scratch resistant and waterproof.
3. Underlayment that improves noise reduction and moisture
protection.
ii. LVT, LVP, or VCT flooring for 2nd and 3rd Floor hallways, plumbed areas,
and open areas. Approximately 5,900 SF. Measurements to be confirmed by
contractor.
1. Commercial grade quality.
2. Scratch resistant and waterproof.
3. 7mm minimum thickness with a 20 mil or higher wear layer.
4. Underlayment that improves noise reduction and moisture
protection.
iii. Removal of the carpet under the stairs on the second-floor landing. Removal
of the carpet at the top of the third-floor landing.
b. County Courthouse
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4. The project space contains cubicles and office furniture that must either be moved out of
the way, or temporarily lifted, to perform floor installation. Any temporarily moved items
must be returned to their original position upon project completion. County staff will
ensure small items are secured and out of the way before the project begins. Respondents
should specify in their proposal how they plan to install flooring where cubicles currently
sit and include pricing for moving furniture as needed. If the respondent proposes to
outsource this portion of the work, such must be expressly stated in the submitted
proposal.
5. Contractor shall prepare existing floors to receive new flooring, including removing all
debris and filling/leveling any large cracks, holes, or unevenness to ensure proper
installation on a clean and level subfloor surface, and in compliance with manufacturer’s
recommendations and warranty terms.
6. Contractor shall comply with the manufacturer’s instructions and recommendations for
all flooring products and installation materials, including pulling planks from various
boxes to ensure aesthetically pleasing color variation and professional appearance.
7. Cutting shall be done in accordance with the manufacturer’s recommendations, using the
tools designed for the flooring being installed.
8. Contractor shall procure and install new 4-inch vinyl wall base throughout the identified
project area. In some areas of the historic Courthouse, the Contractor must use care to
remove and reuse the existing wood trim along the base of walls.
9. Contractor shall reuse or, if damaged, procure and install new thresholds at doorways and
transitions from carpet to hard flooring.
10. Contractor shall remove and haul away old flooring and any debris, and return the area to
move to a ready level of cleanliness upon completion of the job. Any trash receptacles
needed must be provided by the contractor. The Miramonte and Courthouse dumpsters
shall not be used for this purpose.
11. Contractor shall use care in protecting the building, equipment, and furnishings when
performing the work. Contractor shall repair or be responsible for the cost to repair
damage incurred in the process of performing the required services.
12. Contractor shall be responsible for providing barricades, flag tape, and any other safety
equipment required to protect the public and employees in the work area. Contractor shall
be responsible for the security of his or her equipment and materials.
13. Contractor shall work with County staff to determine and implement a phased schedule
of flooring installation as to not displace County staff for prolonged periods of time. Any
amount of work that can be done nights and weekends is preferred.
4. Milestone Proposed Dates
● RFP Issued 5/7/26
● Proposal Due 6/5/26 5:00PM Mountain Time
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● Mandatory pre bid site visit upon request
● Notification of Selection (Tentative) 6/12/26
● Contract (Tentative) 6/16/26
● Project Kickoff (TBD)
● Project completion 9/30/26
All dates are subject to change at the discretion of the County.
5. Inquiries
Inquiries or questions on the contents and requirements of the RFP will be accepted in written
electronic form only. Inquiries and scheduling of the mandatory pre bid site visit can be emailed
to the attention of: Greg Pollio to Gregp@sanmiguelcountyco.gov using the subject line
“Courthouse and Miramonte Flooring Project” or by phone at (970)-729-9451.
Substantive requests for information received may be responded to in writing by the County in
the form of an addendum to this RFP and sent to all recipients of the RFP.
6. Proposal Requirements
“Proposals must include clear descriptions of the contractor’s capabilities to perform the
requirements of the RFP, including the following:
1. Transmittal Letter. This short letter should outline the Contractor’s ability to provide
the scope of services requested. Please describe the company, including: name, address,
number of years in business, and primary contact. This letter must be signed by an officer
who is authorized to bind the Contractor and state that the proposal is binding for 90 days
from the submission deadline for proposals.
2. Staff Experience. Include a brief description of each key staff member assigned to a
typical project. Identify any sub-contractors proposed to serve on the project as well.
3. Sample Projects. Include up to three (3) sample projects, including tasks and
deliverables provided to the owner that are similar to what the County seeks. Include a
brief description of the project, owner contact information, and project cost.
4. Exceptions. Please include a statement regarding exceptions. If no exceptions are
included, the County expects the Contractor will be able to sign the County’s contract
and provide the required insurance and indemnification.
5. Fee Estimate. Please submit a fee estimate for the total project cost for requested Scope
of Word and Deliverables, including each of the tasks outlined in the scope of work and
the total number of hours expected. Also, provide a menu of pricing for scenarios and
strategies.
6. Signatory Requirements. The Transmittal Letter must be signed by the contractor’s
representative who is empowered with signatory authority for the company. The form
may be accompanied by a Corporate Resolution.”
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