School Nutrition Software
| Location: | Texas |
|---|---|
| Posted: | May 11, 2026 |
| Due: | May 15, 2026 |
| Agency: | Houston Independent School District |
| Type of Government: | State & Local |
| Category: |
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| Solicitation No: | 26-04-13-50 |
| Publication URL: | To access bid details, please log in. |
Bid Information
| Type | Sole Source |
| Status | Issued |
| Number | 26-04-13-50 (School Nutrition Software) |
| Issue Date & Time | 5/11/2026 10:30:01 AM (CT) |
| Close Date & Time | 5/15/2026 12:00:00 AM (CT) |
| Question Cut Off Date | 5/12/2026 12:00:00 AM (CT) |
| Notes |
SOLE SOURCE REQUEST
INVITATION FOR VENDOR RESPONSE Dear Vendor, The Houston Independent School District is interested in engaging with your company for the procurement of select goods and/or services as specified within this Solicitation. HISD Project Number/Name:26-04-13-50 – Sole Source /School Nutrition Software In accordance with Houston ISD policies and procedures, HISD schools and/or departments are authorized to engage with "Approved Vendors" only. An HISD Approved Vendor is one that has been authorized for use by the HISD Board of Education upon having met a set of pre-determined criteria. The first step in obtaining Approved Vendor status is to respond to this Request for Cooperative Project (RFCP) and submit all relevant information and documents, as requested within this RFCP. Assuming that HISD receives all requested information and documentation, and your organization's certificate of liability insurance (ACORD form) is approved by the HISD Risk Management Department, then HISD will submit a request to the Board of Education to authorize this engagement with your organization. Once the HISD Board of Education formally approves this engagement, then the HISD Purchasing Services Department will issue a Notice of Award letter, affirming your status as an Approved Vendor for this specific engagement. The tentative term for this project is from July 1, 2026, through June 30, 2027, with three annual renewals, not to extend beyond June 30, 2031. The HISD Category Specialist assigned to this Request for Cooperative Project is listed below. Any questions or concerns arising out of this request is to be directed to such individual. Thank you in advance for your participation in this event. Sincerely, Coordinator Name: Jennifer Cortez Email Address: jcortez9@houstonisd.org Office Main Number: 713-556-6515 Direct Line: 713-556-8936 Purchasing Services Department Houston Independent School District Hattie Mae White Educational Support Center 4400 West 18th Street Houston, TX 77092 |
| Name | Jennifer Cortez |
| Address |
4400 West 18th Street
Route 1 Houston, TX 77092-8501 USA |
| Phone | (713) 556-8936 |
| Fax | |
| jcortez9@houstonisd.org |
Bid Documents
| Document name | Format | ||
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Bid Invitation
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Acrobat / PDF | BINVAVL | 9348677 |
Bid Attachments
| File Name | Description | File Size | ||
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| HISD Standard Terms & Conditions 12.03.25.pdf (please login to view this document) | HISD Standard Terms & Conditions: These Standard Terms & Conditions are requirements that are binding upon award of the selected vendor. These terms outline the District’s expectations regarding the vendor's performance in connection with the District’s purchases. Order of precedence as described in VENDOR FORM: Execution of Offer. | 376 KB | 346617 | 7085281 |
| VENDOR FORM Certificate of Insurance.pdf (please login to view this document) | VENDOR FORM - Certificate of Liability Insurance (ACORD Form) and Insurance Verification Form: All prospective vendors must provide both a Certificate of Liability Insurance (ACORD form) and an Insurance Verification Form signed by the insurance agent/broker. The sample ACORD form provided herein displays the types of coverage and limits required of all vendors by the HISD Risk Management department. Both forms must be uploaded under "Response Attachments" Tab | 824 KB | 346617 | 4501039 |
| VENDOR FORM - EOO SOLE SOURCE.pdf (please login to view this document) | VENDOR FORM - Execution of Offer (EOO): Vendor must download this form, complete it, and upload the completed and signed form under the "Response Attachments" Tab. | 176 KB | 346617 | 7380411 |
| VENDOR FORM - HB 1295 - Certificate of Interested Parties_Rev.11.2024.pdf (please login to view this document) | VENDOR FORM (HB 1295) - Certificate of Interested Parties: Vendor must complete the form online at h ttps://www.ethics.state.tx.us/filinginfo/1295/ and upload the completed and signed form under the "Response Attachments" tab." Ensure to name "Houston ISD" as the Governmental Entity and the RFP Number referenced in this solicitation as the Contract ID Number. | 884 KB | 346617 | 6358360 |
| VENDOR FORM W-9 (Rev. 3-2024).pdf (please login to view this document) | VENDOR FORM: IRS FORM W-9 (Rev. 3-2024): Vendor must download this form, complete it, and upload the completed and signed form under the "Response Attachments" tab. Vendors must ensure that the Legal Name and the Taxpayer Identification Number (TIN) entered on this form matches exactly with the information referenced in their IRS income tax return. | 137 KB | 346617 | 5873679 |
| VENDOR FORM Conflict of Interest (CIQ).pdf (please login to view this document) | VENDOR FORM - Conflict of Interest Questionnaire (Form CIQ): Vendors must download this form, complete it, and upload completed and signed form under the "Response Attachments" tab. If the prospective vendor doesn't have any conflict of interest to disclose, then enter your individual or company name on line 1, enter "Not Applicable" or "N/A" on line 3, and then sign and date on line 7. | 733 KB | 346617 | 4533709 |
| VENDOR FORM - Criminal History Background Check.pdf (please login to view this document) |
VENDOR FORM - Criminal History Background Check: All vendors are required to download this form and then upload a completed and signed copy under the "Response Attachments" tab. The purpose of this form is for vendors to indicate whether their engagement with Houston ISD under this project/contract will involve direct contact with students, as defined within the form.
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233 KB | 346617 | 7381880 |
| VENDOR FORM Pre Employment - Pre-Service Affidavit.pdf (please login to view this document) | VENDOR FORM – Pre-Employment / Pre-Service Affidavit (TEC Chapter 22A): Texas Education Code Chapter 22A requires all “service providers” to educational entities to complete a Pre-Employment / Pre-Service Affidavit on the form adopted by the Texas Education Agency (TEA) before providing services. “Service provider” includes contractors, subcontractors, tutoring providers, staffing agencies, entities operating campus charters under TEC §11.174, and any of their employees. HISD’s Instructions for Completing Pre-Employment or Pre-Service Affidavit for Educational Entities and the TEA Pre-Employment / Pre-Service Affidavit for Educational Entities form are included in this solicitation as a Vendor Form. All proposers that will provide on-site services at instructional campuses are required to comply with this law. Completed affidavits must be uploaded to the “Response Attachments” tab along with your proposal. | 261 KB | 346617 | 7381884 |
| VENDOR FORM - HISD Fingerprint Appointment Registration.pdf (please login to view this document) | VENDOR FORM - HISD Fingerprint Appointment Registration Form : All vendors who may or will have direct contact with students and continuing duties in connection with this contract must be fingerprinted as indicated in the Solicitation. Vendors should provide a copy of this form to their employees and/or subcontractor employees so that they may schedule an appointment to be fingerprinted. All employees/subcontractor requiring to be fingerprinted should not perform services in connection with this contract until HISD has reviewed their criminal history background and cleared them to perform services. | 351 KB | 346617 | 4395218 |
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