6898 RFP OE 131 Metallurgy Lab Renovation

Washtenaw Community College 4800 E. Huron River Drive
Purchasing Department - SC Room 326 Ann Arbor, MI 48105-4800
RFP # 6898 OE 131 Metallurgy Lab Renovation Phone (734) 677-5231
RFP Issued On: August 17, 2026
RFP Due Date: September 23, 2026 at 2:00 p.m. EDT
INSTRUCTIONS TO BIDDERS
I. General
1.1 Examination and Procurement of Documents
A. Documents may be examined at the following locations on 08/17/2026:
Washtenaw Community College
Office of Facilities Management
Damon Flowers Building
4800 East Huron River Dr.
Ann Arbor, MI 48105
B. Electronic documents will be available at the following website: Requests for Proposals
and Bids additional documents may be issued by the Owner and will posted on the
website. Vendor is responsible for ensuring they have the most accurate documents. A
site visit is required by Owner as a condition of Contract award.
Note: RFP documents are available here: https://www.wccnet.edu/about/purchasing/bids-rfp.php
II. Execution
2.1 Examination of Documents and Site
A. Bidders shall carefully examine the Contract Documents and the construction site to
obtain first-hand knowledge of existing conditions.
B. Successful bidder will be denied any application for extra payments for conditions which
can be determined by visually examining the site and the Contract Documents.
2.2 Pre-bid Meeting / Site Visit
A. A site visit is required and proposals will not be accepted from bidders who have not
inspected the site to obtain first-hand knowledge of existing conditions.
B. A pre-bid meeting will be conducted at the start of the scheduled site visit.
C. Each bidder shall inspect the site and become familiar with existing conditions and
limitations of the site, means of access to the site and to work areas, relationship of
existing and new work, and other conditions which might affect the proper performance
and completion of the work.
D. No allowance will be made after RFP opening for cost estimation errors attributable to
any failure to account for existing conditions and/or consider of any and all limitations on
or of this scope of work.
E. Successful bidder will be denied any application for extra payments for conditions which
can be determined by visually examining the site.
F. Bidder's representative shall report to the Owner's Representative and register his name,
phone number, and name of the company, signing in as verification of his site visit.
G. The scheduled site visit is as follows:
Date: September 2, 2026
Time: 12:00 p.m. EDT
Location: Occupational Education Building, Room OE 131
Washtenaw Community College, Ann Arbor, MI
Page 1 of 14

Washtenaw Community College 4800 E. Huron River Drive
Purchasing Department - SC Room 326 Ann Arbor, MI 48105-4800
RFP # 6898 OE 131 Metallurgy Lab Renovation Phone (734) 677-5231
RFP Issued On: August 17, 2026
RFP Due Date: September 23, 2026 at 2:00 p.m. EDT
H. The Owner is not obligated to offer any other times to conduct site visits.
I. Any figured dimensions shown on the Contract Documents are for reference purposes
only. The Contractor is required to verify and confirm all dimension in the field and report
any discrepancies to the Owner's Representative immediately. Contractor's request for
additional payment, additional time, or reconsideration of their bid will be denied if the
claim is based on reliance on the figured dimensions shown on the Contract Documents
only.
2.3 Questions, Interpretations, and Addenda
A. Should any bidder find discrepancies between the site markings and the Project Manual,
or be in doubt as to their exact meaning, he should notify the Owner at once. The Owner
may then, at his option, issue Addenda clarifying the same to all bidders.
B. The Owner will not be responsible for oral instructions or for the Contractor's
misinterpretations of the Contract Documents.
C. Questions must be directed to Don Harrison, Purchasing Agent at
dharriso1@wccnet.edu. All communication should be directed to the Purchasing
Department. Vendor should NOT contact any department directly with questions. All
questions must be submitted by 09/16/2026 at 2:00 p.m. EDT. All emails must reference
the RFP number and title. All questions received by the deadline date will be answered
09/18/2026 at 2:00 p.m. EDT.
2.4 Bid Security, Bonds, and Insurance
A. A Bid Bond is required in the amount of five percent (5%) of the total bid, minimum, and
shall be enclosed with the Bid Proposal, for all base bids categories in excess of
$50,000.00.
B. Performance Bond and Payment Bond requirements are described in the General and/or
Supplementary Conditions and are one hundred percent (100%) of the total bid,
minimum, for all bids in excess of $50,000.00.
C. Insurance requirements are described in the General and Supplementary Conditions.
2.5 Modification and Withdrawal
A. Proposals may be withdrawn and/or changed any time prior to the bid opening.
B. Proposals may not be withdrawn or changed after the bid opening time and shall be
deemed a firm offer continuing for a minimum of ninety (90) calendar days.
C. Proposals received after the time and date of the bid opening will not be considered for
Contract award.
2.6 Receipt of Proposals
A. All proposals must be received by the WCC Purchasing Department via email
pur@wccnet.edu on or before the date and time as specified. Late proposals will not be
considered. Telephone bids will not be accepted. If you have any questions concerning
this RFP, please do not hesitate to contact the WCC Purchasing Department. It is the
responsibility of the Contractor to ensure that proposals are received at the location
stated below on or before the due date and time.
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Washtenaw Community College 4800 E. Huron River Drive
Purchasing Department - SC Room 326 Ann Arbor, MI 48105-4800
RFP # 6898 OE 131 Metallurgy Lab Renovation Phone (734) 677-5231
RFP Issued On: August 17, 2026
RFP Due Date: September 23, 2026 at 2:00 p.m. EDT
B. Proposals will be received by the Purchasing Department of Washtenaw Community
College until 2:00 p.m. EDT, 09/23/2026.
Public Opening - RFP 6898 OE 131 Metallurgy Lab Renovation
September 23, 2026 at 2:30 p.m. EDT
Join Zoom Meeting
https://wccnet-
edu.zoom.us/j/82782862396?pwd=Krej0bnot7eph106m3JgbPdoxakFtN.1
Meeting chat link
https://wccnet-edu.zoom.us/launch/jc/82782862396
Meeting ID: 827 8286 2396
Passcode: 410616
C. Contractor shall complete, sign, and submit the Bid Proposal Form and Washtenaw
Community College Contractor Responsibility Form as a condition of Contract award.
2.7 Codes, Ordinances, Regulations, Etc.
A. All labor and materials shall be furnished and installed in strict accordance with the latest
to-bid-date applicable codes, ordinances, and regulations of any and all governing bodies
that have jurisdiction over this project.
B. If the quality of the labor and materials required by the Drawings and Project Manual
exceeds the requirements of the applicable codes, ordinances, and regulations, the
Drawings and Project Manual shall take precedence.
C. If the quality of the labor and materials required by the applicable codes, ordinances, and
regulations exceed the requirements of the Drawings and Project Manual, then the
applicable codes, ordinances, regulations, etc. shall take precedence.
2.8 Subcontractors and Material Suppliers
A. The successful bidder shall submit to the Owner within 24 hours after Notice of Award, a
complete and final list of all sub-contractors, all material suppliers, and all
superintendents (general construction and principal sub-contractors) he proposes to
engage on the work. Subcontracts and material contracts shall not be awarded unless
and until they have been approved by the Owner. Superintendents (primary contractors
and principal sub-contractors) shall not be changed during the construction on this project
without the Owner's prior approval in writing.
B. Names of proposed principal sub-contractors must be listed on the Bid Proposal Form.
2.9 Award of Contract
A. Material proposals to be used for the completion of work, the competency, solvency,
reputation, and responsibility of the bidders, start/completion/duration times, and other
issues deemed relevant by the Owner and the Engineer will be considered. All
responsible bidders will receive due consideration before the awarding of this contract.
B. In the reception of proposals for the Work, the Owner incurs no obligation to accept the
lowest priced proposal.
C. The right to accept or reject any and all proposals is reserved by the Owner.
Page 3 of 14

Washtenaw Community College 4800 E. Huron River Drive
Purchasing Department - SC Room 326 Ann Arbor, MI 48105-4800
RFP # 6898 OE 131 Metallurgy Lab Renovation Phone (734) 677-5231
RFP Issued On: August 17, 2026
RFP Due Date: September 23, 2026 at 2:00 p.m. EDT
D. The Owner reserves the right to require testimony or legal documents pertaining to the
qualifications of a Contractor.
E. If applicable, the Owner may award to multiple vendors if it is the best interest of the
College.
III. Requirements
3.1 Proof of Insurance - shall be maintained and a copy shall be provided to the College. No
changes are permitted in the insurance coverage unless agreed to in writing by the College.
Insurance shall be maintained for the following coverages in the amounts stated below.
A. Commercial general liability insurance (occurrence form) with respect to the premises,
including contractual and products/completed operations coverages. The limits of liability
are not to be less than $1,000,000 combined single limit of bodily injury and property
damage per occurrence and $2,000,000 combined single limit of bodily injury and
property damage annual aggregate.
B. Automobile liability insurance with limits not less than $1,000,000 combined single limit of
bodily injury and property damage per accident. Statutory workers' compensation
employer's liability.
C. Umbrella or excess liability with limits not less than $2,000,000 per occurrence and
aggregate.
D. Professional liability insurance. Specify amounts carried.
3.2 Contract Terms and Conditions - The awarded Contractor will be required to sign a standard
contract for the work to be performed per this bid. Sample contract is attached. (Attachment A -
Sample Large Project Construction Contract).
IV. Bid Scope
4.1 All work shall adhere to all specifications as outlined in the Contract Documents and Bid
Drawings. The OE 131 Renovation is scheduled to begin April 10, 2027 with a date of final
completion on or before May 30, 2027.
4.2 Scope of Work
The work of this bid category includes but is not limited to providing all labor, equipment, materials,
scaffolding, hoisting and incidentals to complete the OE 131 - Metallurgy Lab Renovation in
accordance with the specifications, drawings and applicable codes. All work is to be performed as
shown on the plans and specified herein.
THE SCOPE OF WORK IS TO INCLUDE, but is not limited to, the following items:
A. Contractor to manage and coordinate with all other trades necessary to complete the work per
Drawings and Specifications.
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Washtenaw Community College 4800 E. Huron River Drive
Purchasing Department - SC Room 326 Ann Arbor, MI 48105-4800
RFP # 6898 OE 131 Metallurgy Lab Renovation Phone (734) 677-5231
RFP Issued On: August 17, 2026
RFP Due Date: September 23, 2026 at 2:00 p.m. EDT
B. The construction schedule for this contract will be tentatively phased based on the following
timelines:
Award date: 11/2/26
Pre-Construction start: 11/5/26
Construction start 4/10/27
Project Completion: 6/30/27
C. All demolition work is to be performed during a 3rd shift, approximately 10p.m. - 6:30 a.m.
D. Contractor to provide pricing for Bid Alternates and Unit Pricing according to Bid Specifications in
Project Manual Documentation.
E. Room OE129, directly adjacent to the project site will be available for the Contractor to use for
Staging, Storage and Logistics throughout the duration of the project.
F. Three ( 3 ) other contracts will occur during this project: HVAC Controls, Audio/Visual Systems,
and I.T. cabling. Contractor to be responsible for coordinating schedules for this work.
G. Contractor to coordinate all work for proper fit, location and clearance of piping, ductwork,
equipment and accessories to ensure timely completion of work.
H. Any owner provided equipment will be listed in the bid documents and it is assumed that contractor
will provide infrastructure per the design documents. The HVAC Controls, A/V, and I.T. cabling
contractors will be responsible for installation of all hardware and cabling.
I. Contractor to secure and pay for all required permits, licenses, inspections, approvals, and fees for
the work. This will include all applications for permits required by Ann Arbor Township and Michigan
Bureau of Fire Safety. Contractor will coordinate all inspections with these entities and any others
having jurisdiction over the project.
J. Contractor provides its own equipment and tools necessary to complete this contract. This includes
all vertical lifts, forklifts....etc.
K. Contractor to field-verify all dimensions and verifies quantity's need for this project.
L. Contractor to furnish and install all pipe identification markers, tags, schedules, nameplates to
identify ducts, pipes and mechanical equipment.
M. Contractor to coordinate all new support steel layout and wall penetrations required for complete
installation.
N. Contractor to coordinate with WCC on timing and impacts to building. Contractor to include any
premium time or off shift work required to complete system shutdowns and isolations.
O. Restrooms in facility will be available for use by contractor's employees.
P. Contractor's and employees' vehicles are to be parked in designated parking lots (free of charge).
Unloading areas for tools and materials will be available at the building on a temporary basis.
Q. All material and equipment that will be purchased as part of the project will be the responsibility of
the Contractor to be delivered to the jobsite with just in time approach. NO deliveries will be
accepted at WCC Shipping and Receiving. Any costs associated with returned items will be paid
by Contractor.
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Washtenaw Community College 4800 E. Huron River Drive
Purchasing Department - SC Room 326 Ann Arbor, MI 48105-4800
RFP # 6898 OE 131 Metallurgy Lab Renovation Phone (734) 677-5231
RFP Issued On: August 17, 2026
RFP Due Date: September 23, 2026 at 2:00 p.m. EDT
R. Contractor to provide startup support, testing and assistance for new equipment. Contractor to
include 3rd party balancing for HVAC systems as required.
S. Contractor is responsible for total removal and disposal of all waste generated from construction
activities. WCC expects that contractor will attempt to separate and recycle as much as possible.
Contractor to provide all dumpsters for the project. Contractor to provide protection and daily
cleanup of workspace and routes in and out of the work zones.
T. Contractor will work directly (and hold contract if required) with JCI/Simplex for all tie-ins and
communication with Life Safety Systems. Specs and drawings should clearly define the Sequence
of Operations. Please contact Clifford Griffin at (248) 755-9054 for more information.
U. WCC will contract directly with Siemens for Building Control Systems. Contractor will be required
to coordinate timing for this scope of work. This includes assistance with project communication,
submittal distribution, shop drawing distribution and scheduling the final installation directly with
Siemens. Siemens contract with WCC includes all parts and labor required. Specs and drawings
are attached for reference and should clearly define the Sequence of Operations. If there are
questions, please contact Steve Murphy at 734-233-7267.
V. Contractor shall provide a schedule/work plan on obtaining the necessary permits, materials, and
procurement of long-lead items, to begin work and complete the work as scheduled for review by
the Owner within 2 weeks of award. This schedule will need to include timing requirements for
HVAC Controls, A/V, and IT Cabling as well.
W. Contractor will schedule, set up and manage bi-weekly meetings with designers, subcontractors
and WCC reps. These can be virtual. On-site mtgs will be set up as needed.
X. Contractor will utilize Construction Management Software such as Procore, Plan Grid, etc. that will
be implemented within 2 weeks of Award.
Y. Contractor to provide barricades, fencing required and signage to maintain required safety
regulations as defined by OSHA.
Z. Contractor to coordinate and adhere to all state and local building codes relative to this contractor's
work. This contractor is to obtain and pay for all special permits associated with the work.
AA. Contractor will comply with MI-OSHA requirements for this work. This will be closely monitored.
BB. Contractor and all its sub-contractors are to observe the College's non-smoking policy.
CC. WCC requests that this bid includes a mandatory Contingency Allowance of $ 125,000. This
amount will be used for potential changes or added scope and will be dictated for use by WCC.
Remaining amounts will be returned at job close-out.
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Washtenaw Community College 4800 E. Huron River Drive
Purchasing Department - SC Room 326 Ann Arbor, MI 48105-4800
RFP # 6898 OE 131 Metallurgy Lab Renovation Phone (734) 677-5231
RFP Issued On: August 17, 2026
RFP Due Date: September 23, 2026 at 2:00 p.m. EDT
V. Bid Specifications
Vendor shall comply with all bid documents and Addenda issued prior to bid opening.
List of attachments:
RFP 6898 - Attachment A - Sample Large Projects Construction Contract
RFP 6898 - Attachment B - General Conditions
RFP 6898 - Attachment C - Specifications
RFP 6898 - Attachment D - Drawings
RFP 6898 - Attachment E - Prevailing Wage Rates
Page 7 of 14

Washtenaw Community College 4800 E. Huron River Drive
Purchasing Department - SC Room 326 Ann Arbor, MI 48105-4800
RFP # 6898 OE 131 Metallurgy Lab Renovation Phone (734) 677-5231
RFP Issued On: August 17, 2026
RFP Due Date: September 23, 2026 at 2:00 p.m. EDT
BID PROPOSAL FORM
To the Owner:
The Undersigned has received and examined the Contract Documents and all conditions regarding the
project, and having visited and inspected the site of the project, hereby proposes:
1. To hold my bid open for a minimum period of ninety (90) calendar days.
2. To enter into and execute a contract, if awarded to me on the basis of this proposal.
3. To accomplish the work in accordance with all the Contract Documents.
4. To complete the work by the time stipulated in this Bid Proposal Form and under the
conditions as outlined in the Construction Documents.
5. To accept the provisions of the Instructions to Bidders regarding disposition of Bid Security.
A. ADDENDA:Receipt of the following Addenda are acknowledged and incorporated into this Bid
Proposal. (If none were issued, mark "N/A" for "not applicable." If additional space is needed, list
at the end of the Bid Proposal Form.)
______ _____________________________
No. Name of Addendum
______ _____________________________
No. Name of Addendum
B. BASE BID
Proposal to furnish all labor, material, equipment and services must be itemized below as
a condition of award. Proposals must include all costs necessary to complete renovation work in
accordance with the descriptions, requirements, and specifications contained in all bid documents
for the amount as follows:
Labor....................................................................................... $__________________
Materials.................................................................................. $__________________
Total........................................................................................ $__________________
(Total dollar amount written in words)
C. MANDATORY ALTERNATES:
Alternate A1: All construction and demolition work will occur during third shift hours.
(dollar amount written in words)
$
(dollar amount written in figures)
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Washtenaw Community College 4800 E. Huron River Drive
Purchasing Department - SC Room 326 Ann Arbor, MI 48105-4800
RFP # 6898 OE 131 Metallurgy Lab Renovation Phone (734) 677-5231
RFP Issued On: August 17, 2026
RFP Due Date: September 23, 2026 at 2:00 p.m. EDT
Alternate A2: Provide fluid-applied flooring with integral cove base as indicated in Section
09 6700 - Fluid-Applied Flooring in lieu of polished concrete and resilient base.
(dollar amount written in words)
$
(dollar amount written in figures)
Alternate A3: Provide a total of four, ceiling-hung electrical reel receptacles installed
above lab benches in lieu of floor-mounted electrical receptacles as indicated on Electrical
Documents.
(dollar amount written in words)
$
(dollar amount written in figures)
Alternate A4: Provide epoxy resin countertops as indicated in Section 12 3600
Countertops in lieu of phenolic resin countertops.
(dollar amount written in words)
$
(dollar amount written in figures)
D. UNIT PRICES
Should additional repairs not covered in the scope of work be required, the work will be
performed on a time and material basis as directed by Washtenaw Community College:
Casework: Provide a unit price for all metal laboratory caseworkt. Refer to Drawings and
Section 12 3553.13 - Metal Laboratory Casework .
$
(dollar amount written in figures)
Countertops: Provide a unit price for all countertops. Refer to Drawings and Section 12
3600 - Countertops .Section 12 3553.13 - Metal Laboratory Casework .
$
(dollar amount written in figures)
Page 9 of 14

Washtenaw Community College 4800 E. Huron River Drive
Purchasing Department - SC Room 326 Ann Arbor, MI 48105-4800
RFP # 6898 OE 131 Metallurgy Lab Renovation Phone (734) 677-5231
RFP Issued On: August 17, 2026
RFP Due Date: September 23, 2026 at 2:00 p.m. EDT
Fumehoods: Provide a unit price for all fumehoods. Refer to Drawings and Section 11
5313 - Laboratory Fume Hoods Section 12 3553.13 - Metal Laboratory Casework .
$
(dollar amount written in figures)
D. OBLIGATIONS: Upon notification of the acceptance of the Bid Proposal, the Undersigned
agrees to execute a contract for the above work, for the above-stated compensation.
E. CONTRACTOR QUALIFICATIONS: The Owner will consider the qualification and experience
of the Contractor, the amount of the bid, the completion date, and other factors deemed relevant
in determining the award of the contract.
F. PRINCIPAL SUB-CONTRACTORS: I propose to use the following sub-contractors in the
performance of the Work which is the subject of this Bid: (If there are none, mark "N/A," Not
Applicable. If more space is needed, continue listing at the end of the Bid Form.)
Contractor/Company Name Type of Business
Contractor/Company Name Type of Business
G. EXCEPTIONS: Please list any exceptions to the bid, including time frame, contract language, and
specifications. (Note: exceptions will be reviewed and excepted at the Owners discretion)
____________________________________________________________________________________
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