Union Elementary School Kitchen Renovation

SECTION 00 01 15
LIST OF DRAWINGS
The following drawings and details are included as part of the Contract Documents:
Drawing Description Date
C0 Cover 2-27-2026
AP-1 Appendix B 2-27-2026
AP-2 Appendix B 2-27-2026
1/9 SITE DRAWING FOR
REFERENCE
C-2 Details 2-27-2026
P001 SPECIFICATION, 2-27-2026
LEGEND, GENERAL
NOTES
P100 PARTIAL FLOOR PLAN - 2-27-2026
PLUMBING
P101 ENLARGED FLOOR 2-27-2026
PLAN - PLUMBING
DEMO
P201 ENLARGED FLOOR 2-27-2026
PLAN - NEW WORK
4

END OF SECTION 00 01 15
5

Request for Quotation
Informal
BID NO. 6-97648060
TITLE: Union Elementary School Kitchen Renovation
PROCUREMENT
LEAD: Lynn Elms
UCPS Purchasing Department
facilities@ucps.k12.nc.us
BID/QUOTE SUBMITTAL
Bids will be received no later than: 2:00 pm, local time on Monday, May 4, 2026
Bid shall be submitted via email to: facilitiesbids@ucps.k12.nc.us
Please include the following exactly in the email subject line:
"Bid 6-97648060 Proposal"
PREBID MEETING
Attendance is Mandatory
3:00 pm, local time on Tuesday, April 21, 2026 @ Union Elementary 5320 White Store Rd, Wingate, NC 28174
It is the sole responsibility of the Bidder, Contractor to familiarize themselves to all aspects of this project. Failure to meet this requirement
will not justify a change order.
COMMUNICATION
During the bid process, all communication relating to this bid shall be directed to the Procurement Lead identified above. Failure to meet
the requirement may consider your bid non-responsible.
All questions relating to this project shall be directed to the Procurement Lead identified above in the form of an email no later than 1:00
pm, Friday, April 24, 2026. Please include the following in the subject line: "Bid#6-97648060 - Questions". Answers will be provided to
all bidders in the form of an addendum which will be posted on UCPS website: https://www.ucpsnc.org/about/purchasing-and-contracts
and NC State website: https://evp.nc.gov/solicitations/?status=0
DESCRIPTION OF PROJECT:
Union County Public Schools seeks quotes/informal bids for the above referenced Project.
The Scope of Work is attached as Exhibit 1.
AWARD:
UCPS desires to promptly approve and sign a contract after a decision has been made to award. Company awarded the contract is
expected to promptly sign the contract in the form attached hereto as Exhibit A. Any requested changes to this contract form should be
provided with your response. 1
UCPS reserves the right to award this project in a method considered to be most advantageous. This includes the right to issue single
award, multiple awards, or reject all bids. UCPS is not required to award a contract.
6

Exhibit 1
SCOPE OF WORK
a. The existing waste water and water supply for the kitchen equipment shall be abandoned 36" below
grade.
b. The contractor shall verify the kitchen equipment is operating prior to moving the kitchen equipment
into the cafeteria during construction.
c. The contractor shall remove the floor tile and base in the kitchen and adjacent bathroom.
d. The contractor shall cut a 12 inch wide trench through the concrete floor and excavate to the required
depth as indicated on the drawings.
e. The contractor shall install new wastewater and water supply lines as indicated on the drawings
including new drains, floor sinks, and grease trap. Test all new plumbing pipes.
f. The trench shall be back filled, install stone, vapor barrier, concrete flooring.
g. The contractor shall install flowable fill and floor lever and prepared for new fluid flooring.
h. Fluid flooring shall be installed and the fluid flooring shall be turned up the wall for a new 6" base.
i. All the kitchen equipment shall be reinstalled in their original location. Test the kitchen equipment.
7

Cost Proposal/Execution of Proposal
Bidders Checklist:
Project title: Union Elementary School Kitchen Renovation
___ Bid Submittal form
___ Affidavit A or B
Location: 5320 White Store Rd, Wingate, NC
___ Identification of Minority Business
Form
__ 28174 BID NO: 6-97648060
By submitting this proposal, the potential contractor certifies the proposal is signed by an authorized representative of the firm.
* The cost and availability of all equipment, materials, and supplies associated with performing the services described herein have been
determined and included in the proposed cost.
* All labor costs, direct and indirect, sales tax, etc. have been determined and included in the proposed cost.
* The offeror is aware of prevailing conditions associated with performing these services.
* The potential contractor has read and understands the conditions set forth in this bid and agrees to them with no exceptions.
Therefore, in compliance with this Request for Proposal, and subject to all conditions herein, the undersigned offers and agrees, if this proposal is
accepted within 60 days from the date of the opening, to furnish the subject services for a cost not to exceed:
Base Bid:
Base Bid $ __________________________ (Includes (Insert Percentage (10%) allowance funds)
Alternate 1: N/A $ __________________________ (Add or Deduct)
Alternate 2: N/A $ __________________________ (Add or Deduct)
Acknowledge Addenda: Addendum 1 ___ Addendum 2 ___ Addendum 3 ___ Addendum 4 ___ Not Applicable __
Project Schedule: Consecutive calendar days required to achieve Final Completion from issuance of Notice to
Notice to June 7, 2026 Proceed: 47 calendar days
Proceed:
Substantial July 24,2026
Completion:
Final July 24, 2026
Completion:
Unit Costs:
Unit Costs may be used to add or delete from the project.
1. List materials and expected cost per unit.
Execution:
Offeror: _________________________________________________________ Federal Tax ID No. ___________________
License Description: _______________________________________________ License No. _________________________
Address: _______________________________________________ City, State, Zip ______________________________
Telephone Number: ___________________________Mobile: _____________________ Email: ________________________
By: ______________________________ Date: ________________________ Title: _________________________________
(Typed or printed name)
8

GUIDELINES FOR RECRUITMENT AND SELECTION OF MINORITY BUSINESSES FOR
PARTICIPATION IN STATE CONSTRUCTION CONTRACTS
In accordance with G.S. 143-128.2 (effective January 1, 2002) these guidelines establish goals for
minority participation in single-prime bidding, separate-prime bidding, construction manager at risk, and
alternative contracting methods, on State construction projects in the amount of $300,000 or more. The
legislation provides that the State shall have a verifiable ten percent (10%) goal for participation by
minority businesses in the total value of work for each project for which a contract or contracts are
awarded. These requirements are published to accomplish that end.
SECTION A: INTENT
It is the intent of these guidelines that the State of North Carolina, as awarding authority for construction
projects, and the contractors and subcontractors performing the construction contracts awarded shall
cooperate and in good faith do all things legal, proper and reasonable to achieve the statutory goal of ten
percent (10%) for participation by minority businesses in each construction project as mandated by GS
143-128.2. Nothing in these guidelines shall be construed to require contractors or awarding authorities
to award contracts or subcontracts to or to make purchases of materials or equipment from minority-
business contractors or minority-business subcontractors who do not submit the lowest responsible,
responsive bid or bids.
SECTION B: DEFINITIONS
1. Minority - a person who is a citizen or lawful permanent resident of the United States and who
is:
a. Black, that is, a person having origins in any of the black racial groups in Africa;
b. Hispanic, that is, a person of Spanish or Portuguese culture with origins in Mexico, South or
Central America, or the Caribbean Islands, regardless of race;
c. Asian American, that is, a person having origins in any of the original peoples of the Far
East, Southeast Asia and Asia, the Indian subcontinent, the Pacific Islands;
d. American Indian, that is, a person having origins in any of the original peoples of North
America; or
e. Female
2. Minority Business - means a business:
a. In which at least fifty-one percent (51%) is owned by one or more minority persons, or in the
case of a corporation, in which at least fifty-one percent (51%) of the stock is owned by one
or more minority persons or socially and economically disadvantaged individuals; and
b. Of which the management and daily business operations are controlled by one or more of the
minority persons or socially and economically disadvantaged individuals who own it.
3. Socially and economically disadvantaged individual - means the same as defined in 15 U.S.C.
637. "Socially disadvantaged individuals are those who have been subjected to racial or ethnic
prejudice or cultural bias because of their identity as a member of a group without regard to their
individual qualities". "Economically disadvantaged individuals are those socially disadvantaged
individuals whose ability to compete in the free enterprise system has been impaired due to
diminished capital and credit opportunities as compared to others in the same business area who
are not socially disadvantaged".
4. Public Entity - means State and all public subdivisions and local governmental units.
5. Owner - The State of North Carolina, through the Agency/Institution named in the contract.
6. Designer - Any person, firm, partnership, or corporation, which has contracted with the State of
North Carolina to perform architectural or engineering, work.
7. Bidder - Any person, firm, partnership, corporation, association, or joint venture seeking to be
awarded a public contract or subcontract.
MBGuidelines 2002 - i-
9

8. Contract - A mutually binding legal relationship or any modification thereof obligating the seller
to furnish equipment, materials or services, including construction, and obligating the buyer to
pay for them.
9. Contractor - Any person, firm, partnership, corporation, association, or joint venture which has
contracted with the State of North Carolina to perform construction work or repair.
10.Subcontractor - A firm under contract with the prime contractor or construction manager at risk
for supplying materials or labor and materials and/or installation. The subcontractor may or may
not provide materials in his subcontract.
SECTION C: RESPONSIBILITIES
1. Office for Historically Underutilized Businesses, Department of Administration (hereinafter referred
to as HUB Office).
The HUB Office has established a program, which allows interested persons or businesses qualifying
as a minority business under G.S. 143-128.2, to obtain certification in the State of North Carolina
procurement system. The information provided by the minority businesses will be used by the HUB
Office to:
a. Identify those areas of work for which there are minority businesses, as requested.
b. Make available to interested parties a list of prospective minority business contractors and
subcontractors.
c. Assist in the determination of technical assistance needed by minority business contractors.
In addition to being responsible for the certification/verification of minority businesses that want to
participate in the State construction program, the HUB Office will:
(1) Maintain a current list of minority businesses. The list shall include the areas of work in
which each minority business is interested.
(2) Inform minority businesses on how to identify and obtain contracting and subcontracting
opportunities through the State Construction Office and other public entities.
(3) Inform minority businesses of the contracting and subcontracting process for public
construction building projects.
(4) Work with the North Carolina trade and professional organizations to improve the ability of
minority businesses to compete in the State construction projects.
(5) The HUB Office also oversees the minority business program by:
a. Monitoring compliance with the program requirements.
b. Assisting in the implementation of training and technical assistance programs.
c. Identifying and implementing outreach efforts to increase the utilization of minority
businesses.
d. Reporting the results of minority business utilization to the Secretary of the
Department of Administration, the Governor, and the General Assembly.
2. State Construction Office
The State Construction Office will be responsible for the following:
a. Furnish to the HUB Office a minimum of twenty-one days prior to the bid opening the following:
(1) Project description and location;
(2) Locations where bidding documents may be reviewed;
(3) Name of a representative of the owner who can be contacted during the advertising
period to advise who the prospective bidders are;
(4) Date, time and location of the bid opening.
(5) Date, time and location of prebid conference, if scheduled.
b. Attending scheduled prebid conference, if necessary, to clarify requirements of the general
statutes regarding minority-business participation, including the bidders' responsibilities.
MBGuidelines 2002 - ii-
10

c. Reviewing the apparent low bidders' statutory compliance with the requirements listed in the
proposal, that must be complied with, if the bid is to be considered as responsive, prior to award
of contracts. The State reserves the right to reject any or all bids and to waive informalities.
d. Reviewing of minority business requirements at Preconstruction conference.
e. Monitoring of contractors' compliance with minority business requirements in the contract
documents during construction.
f. Provide statistical data and required reports to the HUB Office.
g. Resolve any protest and disputes arising after implementation of the plan, in conjunction with the
HUB Office.
3. Owner
Before awarding a contract, owner shall do the following:
a. Develop and implement a minority business participation outreach plan to identify minority
businesses that can perform public building projects and to implement outreach efforts to
encourage minority business participation in these projects to include education, recruitment, and
interaction between minority businesses and non-minority businesses.
b. Attend the scheduled prebid conference.
c. At least 10 days prior to the scheduled day of bid opening, notify minority businesses that have
requested notices from the public entity for public construction or repair work and minority
businesses that otherwise indicated to the Office for Historically Underutilized Businesses an
interest in the type of work being bid or the potential contracting opportunities listed in the
proposal. The notification shall include the following:
1. A description of the work for which the bid is being solicited.
2. The date, time, and location where bids are to be submitted.
3. The name of the individual within the owner's organization who will be available to
answer questions about the project.
4. Where bid documents may be reviewed.
5. Any special requirements that may exist.
d. Utilize other media, as appropriate, likely to inform potential minority businesses of the bid
being sought.
e. Maintain documentation of any contacts, correspondence, or conversation with minority business
firms made in an attempt to meet the goals.
f. Review, jointly with the designer, all requirements of G.S. 143-128.2(c) and G.S. 143-128.2(f) -
(i.e. bidders' proposals for identification of the minority businesses that will be utilized with
corresponding total dollar value of the bid and affidavit listing good faith efforts, or affidavit of
self-performance of work, if the contractor will perform work under contract by its own
workforce) - prior to recommendation of award to the State Construction Office.
g. Evaluate documentation to determine good faith effort has been achieved for minority business
utilization prior to recommendation of award to State Construction Office.
h. Review prime contractors' pay applications for compliance with minority business utilization
commitments prior to payment.
i. Make documentation showing evidence of implementation of Owner's responsibilities available
for review by State Construction Office and HUB Office, upon request
4. Designer
Under the single-prime bidding, separate prime bidding, construction manager at risk, or alternative
contracting method, the designer will:
a. Attend the scheduled prebid conference to explain minority business requirements to the
prospective bidders.
b. Assist the owner to identify and notify prospective minority business prime and subcontractors
of potential contracting opportunities.
c. Maintain documentation of any contacts, correspondence, or conversation with minority business
firms made in an attempt to meet the goals.
d. Review jointly with the owner, all requirements of G.S. 143-128.2(c) and G.S.143-128.2(f) -
(i.e. bidders' proposals for identification of the minority businesses that will be utilized with
MBGuidelines 2002 - iii-
11