One (1) New 2026 4X2 Regular Cab XL Truck
| Location: | Kentucky |
|---|---|
| Posted: | Mar 20, 2026 |
| Due: | Apr 10, 2026 |
| Agency: | City of Henderson |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | 26 - 16 |
| Publication URL: | To access bid details, please log in. |
| Bid Number: |
26 - 16
|
| Bid Title: |
One (1) New 2026 4X2 Regular Cab XL Truck
|
| Category: | Finance |
| Status: | Open |
|
Attachment Preview
Finance Department
The City of Henderson
P.O. Box 716
Henderson, Kentucky 42419-0716
March 20, 2026
Phone: 270-831-1200
FAX: 270-831-1246
E-mail: Finance@hendersonky.gov
INVITATION TO BID
Bid Reference No. 26-16
Competitive sealed bids will be received by the City of Henderson, Kentucky for the following:
One (1) New 2026 4X2 Regular Cab XL Truck
Bids will be accepted in the Office of the Director of Finance, 222 First Street, Henderson,
Kentucky, 42420, until 1:30 p.m., prevailing local time, on Friday, April 10, 2026, at which time
the bids will be publicly opened and read.
Questions regarding the procurement process should be directed to Shay Bridges, Finance
Manager at (270) 831-1200, extension 2290, or by email to finance@hendersonky.gov.
The bids are being solicited pursuant to KRS 45A.365.
City of Henderson, Kentucky
Invitation to Bid
Bid Reference No. 26-16
TABLE OF CONTENTS
I. Instructions to Bidders
II. General Conditions
III. Special Conditions
IV. Lowest Evaluated Bid Price Criteria
V. Technical Specifications
VI. Bid Pricing Sheet
VII. KRS 45A.395 Statement Required (Enclosure A)
Enclosed
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X
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06-01-14B
City of Henderson, Kentucky
Invitation to Bid
INSTRUCTIONS TO BIDDERS
1. Each bid must be signed by the bidder with his usual signature. Bids by a Partnership
must be signed with the partnership name by one of the members of the partnership, or
by an authorized representative, followed by the signature and title of the person signing.
Bids by Corporations must be signed with the name of the corporation, followed by the
signature and designation of the president, secretary, or person authorized to legally bind
the corporation.
2. Bids must be received prior to the specified time of closing as designated in the invitation.
Bids received late will be returned unopened to the bidder.
3. Envelopes must be sealed when submitted and must be properly noted with the bid
reference number. Separate bids must be submitted for each reference number.
4. Bids containing erasures or corrections thereon will be rejected unless said erasures or
corrections are noted over the initials or signature of the bidder.
5. Bids may be submitted on any one item or any group of items unless otherwise stated
herein. The unit price must be shown for each item or group of items as requested.
6. References in the Technical Specifications describing the material, supplies, or services
required of a particular trade name, catalog or model number are made for descriptive
purposes to guide the bidder in interpreting the type of material or supplies or nature of
the work described. They should not be construed as excluding offers on other type of
materials and supplies or of performing the work in a manner other than specified.
However, the bidders attention is called to Paragraph 6 of the General Conditions which
must be strictly adhered to.
7. Bids are to be mailed to or delivered to the Office of the Director of Finance, Henderson
Municipal Center, 222 First Street, PO Box 716, Henderson, Kentucky 42419.
8. The City’s sales tax exemption status may not be used by the bidder to acquire materials
or supplies on a sales-tax exempt basis. Any sales taxes or other taxes incurred by the
bidder remain the responsibility of the bidder. It is assumed that all such costs incurred
by any bidder are included in his bid price.
- End of Section -
06-01-14C
City of Henderson, Kentucky
Invitation to Bid
GENERAL CONDITIONS
1. The City of Henderson reserves the right to reject any and all bids, and unless otherwise
specified by the bidder, to accept any item or group of items in the bid. In case of error in
extending the total amount of the bid, the unit price will govern.
2. The City of Henderson’s payment terms are net 30.
3. In case of default by the bidder or contractor, the City of Henderson may procure the articles
or services from other sources and hold the bidder or contractor responsible for any excess
cost occasioned thereby.
4. Prices shall be stated in units of quantities specified.
5. Prices quoted, unless otherwise stated by bidder, will be considered as being based on
delivery to destination as designated and to include any charges for packing, crating,
containers, etc., and being in strict accordance with specifications as shown.
6. Whenever a reference is made in the specifications or in describing the materials, supplies or
services required, or a particular trade name, manufacturer’s catalog, or model number, the
bidder, if awarded a contract, will be required to furnish the particular item referred to in
strict accordance with the specifications or description unless a departure or substitution is
clearly noted and described in the proposal by the bidder.
7. The bidder, if awarded an order or contract, agrees to protect, defend, and save harmless the
City against any demand for the use of any patented materials, process, article, or device,
that may enter into the manufacture, construction, or form a part of the work covered by
either order or contract and he further agrees to indemnify and save harmless the City from
suits or actions of every nature and description brought against it, for or on account of any
injuries or damages received or sustained by any party or parties, by or from any of the acts
of the contractor, his servants, or agents.
8. Samples, when requested, must be furnished free of expense prior to the opening of bids and
if not destroyed will, upon request, be returned at the bidder’s expense.
9. Terms and conditions, unless stated otherwise herein, are to be effective for one year from
the date of bid acceptance by the City Commission.
GENERAL CONDITIONS
Page 2
10. All bids shall remain valid for a period of sixty (60) days after bid opening unless a longer
period is otherwise stated herein.
11. Bidder may be required to obtain a City of Henderson Occupational License within ten days
of contract award.
12. All federal, state, and local law requirements must be followed.
13. The City accepts responsibility of merchandise upon receipt at the City’s delivery point
unless otherwise noted herein.
14. Prior to a contract being awarded to the lowest responsible and responsive bidder whose bid
meets specifications, a resident bidder of the Commonwealth shall be given a preference
against a nonresident bidder registered in any state that gives or requires a preference to
bidders from that state. The preference shall be equal to the preference given or required by
the state of the nonresident bidder.
Bids will be evaluated and awarded on the following basis (as marked):
x Lowest Bid Price; or
Lowest Evaluated Bid Price. The objective measurable criteria for this
evaluation are enclosed.
“Responsible bidder” means a person who has the capability in all respects to perform fully
the contract requirements, and the integrity and reliability which will assure good faith
performance.
15. Special Conditions, if any, are enclosed. A conflict between Special Conditions and General
Conditions shall be construed in favor of the Special Conditions.
16. The Description of Requirements and Specifications (technical specifications) for the
procurement are enclosed herewith.
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
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