Proposal for Parking Lot Paving

Location:	Arizona
Posted:	Jun 29, 2026
Due:	Jul 10, 2026
Agency:	Navajo Nation
Type of Government:	State & Local
Category:	Y - Construction of Structures and Facilities Z - Maintenance, Repair or Alteration of Real Property
Solicitation No:	BID No. 25-09-3868SB
Publication URL:	To access bid details, please log in.

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WESTERN REGIONAL BUSINESS DEVELOPMENT OFFICE-TUBA CITY AUTO

REQUEST FOR PROPOSALS FOR PARKING LOT PAVING

RFP BID NUMBER: 25-09-3868SB

Bid Open: June 30, 2026

Bid Close: July 24, 2026

Invitation: Authorized licensed/certified road paver for Tuba City Auto

BACKGROUND: This primary goal of this project is to construct a new parking lot that will cover

approximately ¾ of the 1-arce property. The remaining ¼ of the land is occupied by the existing building. The

construction is to comply with a design developed by Hooghan, LLC, and all relevant federal, state, and local

utility specifications for parking lot pavement projects.

Barney Enterprise, LLC operates and manages an auto repair shop, a laundromat and it’s office headquarters,

the business is situated on approximately 1+- acre of land, ¾ of the land will be paved for a parking lot for

customers and staff, ¼ of the land is occupied with a building that houses the laundromat, auto shop and an

office.

BID SCHEDULE

1. Issue of Invitations

June 30, 2026

2. RFP-Questions Due

July 9, 2026

3. RFP Proposal Due

July 10, 2026

4. Official Opening of RFP Proposals, including Evaluation

and Selection begins

July 17, 2026

5. Notice of Selection

July 24, 2026

PURPOSE: Western RBDO seeks Request for Proposal (RFP) from qualified licensed/certified road pavers to

pave the parking lot for Tuba City Auto.

Scope of Work

Key Objectives and Requirements:

The SOW emphasizes several critical aspects for the construction of the new parking lot:

• Longevity and Maintenance: The parking lot must be constructed to have the longest possible life and the

lowest maintenance cost, using high-quality materials and workmanship.

• Design Compliance: The design by Hooghan, LLC, is to be strictly followed. • Pavement Thickness: A

conservative pavement thickness, as recommended in the design, is to be used to support daily vehicle traffic,

including dumpster trucks. Subbase and Base Layer: The subbase must be checked for adequate compaction,

with no visible water or movement. The base layer/subsoil must be firm and unyielding under the pressure of

repeated construction trucks.

• Drainage: Proper drainage must be constructed to prevent water puddling. • Utility Coordination: Before

excavation, the contractor/firm must contact local utility authorities to prevent damage to underground utilities,

referring to the design for specific locations.

• Grading and Materials: The parking lot must be properly graded, the pavement must have the correct depth,

and the correct crushed aggregate materials must be installed.

• Accessibility: All ramps, parking areas, and walkways must meet American with Disabilities Act Standards.

• Pre-Paving Inspection: Before asphalt mixture delivery, an inspector must review the site to ensure it is

ready for construction and asphalt paving.

• Safety: Safety is paramount. Steps must be taken to always ensure the safety of all workers and the public.

This includes protecting entrances, exits, and crossing points, planning vehicle movement, ensuring pedestrian

safety, and having construction warning signs and clear work zone markings. Traffic on Peshlakai Street must

have proper signage for smooth flow.

• Meetings: A pre-construction meeting is required within two weeks of the Notice-to-Proceed, followed by

regular construction meetings to keep the project on schedule and ensure a high-quality product.

Additional Considerations/Reference Notes: The design by Hooghan, LLC, and soil testing report developed

by GeoMat, Inc., are to be used to ensure all necessary details, procedures, and specifications are included, even

if omitted from this SOW.

INQUIRIES: Any inquiries regarding this RFP should be submitted in writing to Edbert Little, Western

Regional Business Development Office’s Program Manager II. Only Written responses will be considered

official. All questions will be directed to:

Edbert Little, Program Manager II

Western Regional Business Development Office

720 South Main Street, Suite C (KFC Building)

P.O. Box 485

Tuba City AZ 86045

PH. (928)283-3011

Email: eslittle@navajo-nsn.gov

Questions regarding this RFP will be accepted until 4:00 p.m. (Mountain Daylight Time) on July 10, 2026.

SUBMISSION: All proposed bids shall be submitted in a sealed bib, in written documentation, and attach all

required licenses and registrations to Western Regional Business Development Office. All bids shall be

submitted by mail or delivered in-person to:

Western Regional Business Development Office

720 South Main Street, Suite C (KFC Building)

P.O. Box 485

Tuba City AZ 86045

RFP BID NO:

PRIORTY: It is the responsibility of the bidder to identify themselves as a certified vendor registered and in

good standing with the Navajo Nation Business Opportunity Act. All bidders are responsible for marking on the

outside of their sealed bid, if applicable, their priority status Number (e.g., Priority One, Priority Two) as

recorded by the Navajo Nation Business Opportunity Act.

REJECTIONS: Western Regional Business Development Office reserves the right to reject any or all

statements of qualifications and shall be the sole judge of the merits of the respective statements of

qualifications received.

PROCUREMENT OF REQUEST FOR PROPOSAL: This RFP shall be conducted in accordance with all

applicable Navajo Nation Laws and Regulations, including the Navajo Nation Business Opportunity Act. All

applicable rules, regulations, and law shall also be followed by all parties. Bidders shall have familiarized

themselves with Navajo Nation regulations and laws prior to submitting their proposed responses to this RFP.

Bidders may request a copy of the Navajo Business Opportunity Act from Western Regional Business

Development Office at any time up to the deadline for proposals.

AMENDMENTS TO SUBMITTED BIDS: A Bidder who submitted their bid but needs to modify/amend

their bid may do so before the deadline for receipt of proposals. Such amended proposals must be a complete

replacement for a previously submitted proposal and must be clearly identified in the transmittal letter.

PROPOSAL SUBMISSION: All bids must be received on or before 4:00 p.m. (MDT) on July 10, 2026.

Bidders who are mailing their bids should allow for sufficient time for mail delivery to ensure timely receipt by

the date specified. If a bid is mailed, it is recommended that the bid be sent by certified or registered mail to the

address indicated on the cover sheet of the RFP. Late bids shall not be considered.

RESPONSE MATERIAL OWNERSHIP: All materials submitted in response to this RFP shall become

property of the Western Regional Business Development Office and will not be returned to the Bidder.

Reponses received will be retained by the Western Regional Business Development Office and may be

reviewed by any person after final selection has been made. The Western Regional Business Development

Office has the right to use any or all system ideas presented in reply to this RFP. Disqualification or non-

selection of a Bidder or their proposal does not eliminate this right.

INCURRING COST: Any Cost(s) incurred by the Bidder in preparing, transmitting, presenting, or modifying

the proposal or material for this RFP shall be the responsibility of the Bidder.

APPLICATION REQUIREMENTS

1. PROPOSAL FORMAT

a. Bidder(s) must state whether they are a Priority One or Priority Two vendor under the Navajo

Nation Business Opportunity Act.

b. All proposals must be typewritten on standard 8-1/2 x 11 paper and placed within a binder with

tabs delineating each section. Larger paper is permissible for charts, maps, or that a like.

c. An original RFP response and three (3) copies must be provided in a sealed envelope.

d. The proposal must be organized and indexed in the following format.

i. A letter of transmittal;

ii. Statements of qualification;

iii. Proposal of Contract Approach; and

iv. Proposed cost (Sealed in Separate Envelope)

e. Each Proposal must be accompanied by a letter of Transmittal. The letter of transmittal must:

i. Provide background on company;

ii. Identify the name of person responding to the RFP;

iii. Identify the name, title, and telephone numbers of person authorized to negotiate on

behalf of the organization(s);

iv. Identify the name(s), file(s), and telephone number(s) of person to contact for

clarification;

v. Explicitly indicate “Acceptance” of the conditions governing this procurement;

vi. Be signed by the person responding to the RFP; and

vii. Acknowledge receipt of any and all amendments to the RFP.

2. STATEMENT OF QUALIFICATIONS: The Bidder must submit a statement of qualifications to

include:

a. Resume;

b. Number of years of experience working with the Navajo Nation government or other

governmental entities;

c. Provide current and valid license from an appropriate State Licensing Board or Agency for the

type of work to be performed under this RFP, which license is customarily maintained in the

industry.

d. Provide three (3) references. Each reference must include the name, address, and telephone

number of a contact person who can describe, in some detail, the quality, quantity and substances

of services provided. These references should include past and present clients, including names

and contact information.

e. Field related degree and/or certification;

f. Safety Certification;

g. Provide number of employees in the company/organization;

h. Provide in detail how the Bidder would accomplish the objectives described in the scope of

work. This section must include details and sample reports regarding approach to completing the

paving of the facility’s parking area.

3. COST & BUDGET BREAKDOWN: Bidder must submit a cost and budget breakdown. This section

must include a detailed cost proposal broken down in the following areas:

a. Price of Service Fee;

b. Price of Materials;

c. Navajo Nation Tax of 6% and applicable local tax;

d. Total cost.

4. OTHER ADDITIONAL REQUIRED DOCUMENTATION: The following documents listed below

are required and must be submitted:

a. Navajo Nation Certification regarding Debarment & Suspension Form(attached)

b. Federal Internal Revenue Tax Form (W-9)

c. Licensed, bonded and current General Liability Insurance as recommended and verified by the

Navajo Nation Risk Management Program. The insurance shall name the Navajo Nation/Western

Regional Business Development Office/Tuba City Auto Tech as an additional insured, if

contractors are performed under the RFP.

d. Provide latest financial documentation to ensure their financial capabilities to purchase paving

materials in advance, if needed.

EVALUTION PROCEDURES & SELECTION CRITERIA

1. EVALUATION PROCEDURES AND SELECTION CRITERIA

a. An evaluation team will evaluate the proposals received, in accordance with the general used

herein. Bidders should be prepared to provide additional information when the team feels

necessary for the fair evaluation of proposals.

b. Failure of the Bidder to provide any information requested in the RFP may result in

disqualification of the proposal. All proposals must be endorsed with the signature of a

responsible official having the authority to bind the Bidder to the execution of the contract.

c. The sole objective of the review team will be to select the Bidder who is most responsible to the

needs of Tuba City Auto Tech/Western Regional Business Development Office. The

specification in the RFP represents the minimum performance necessary for a response. Based

on the evaluation criteria established in this RFP, the review will select and recommend the

Bidder who best meets the objective. If there is only one responsive bid, the Division of

Economic Development may elect to evaluate the RFP solely.

2. EVALUATION CRITERIA

a. Presentation of response

1-20 points

i. Completeness

ii. Clarity of Presentation

b. Statement of Qualification

1-10 points

i. List of three (3) client references

c. Technical Requirements

1-20 points

i. Project Description

ii. Projected accomplishments

d. Project Management

1-20 points

i. Project Management Experience

ii. Schedule/Project Plan

iii. Staffing

3. RELATED EXPERIENCE/EDUCATION CREDENTIALS

a. Cost of Service

1-30 points

TOTAL POSSIBLE POINTS

100 POINTS

GENERAL TERMS AND CONDITIONS

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Proposal for Parking Lot Paving

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