Notice of Intent to Award Without Engaging in a Standard Procurement Process - Focus School Software Communication Module

Project Description: Issuing and Conducting Procurement Unit: Granite School District
In accordance with Utah Code Part 63G-6a Part 8 and Utah Administrative Code R33-108, this is a notice of intent to award without engaging in a standard procurement process. It is not a request for quotes, bids or proposals. DO NOT submit questions, bids, no-bids or other information in this system.
NO ACTION IS REQUIRED IF YOU AGREE WITH THIS NOTICE.
If there are any other qualified vendors that meet the specifications of this notice, any such vendor must submit the following information via email only to Jared Gardner at jbgardner@grantieschools.org prior to the event close date.
The name of the contesting vendor and contact person; and a detailed explanation of the challenge, including documentation showing that there are other competing sources for the procurement item.
In addition, a vendor must include: Documentation that the vendor can provide a comparable or better procurement item that meets or exceeds the specifications; documentation that the vendor can also provide the same proprietary procurement item or an equivalent procurement item; and if transitional costs are identified as the justification for this notice, submit a cost comparison of the identified transitional costs with the vendor's anticipated transitional costs.
NOTICE OF INTENT TO AWARD WITHOUT ENGAGING IN A STANDARD PROCUREMENT PROCESS
The Utah Procurement Code provides that a purchase may be made without engaging in a standard procurement process if it can be determined in writing that: there is only one source for the procurement item;
transitional costs are a significant consideration in selecting a procurement item; or
the award of a contract is under circumstances, described in rules adopted by the applicable rule making authority, that make awarding the contract through a standard procurement process impractical and not in the best interest of the procurement unit.
Granite School District Purchasing Department has received a request to make the following award without engaging in a standard procurement process:
Requesting School/Department: Information Technology
Product and/or service to be purchased: Focus School Software's Communication Module
Earliest date purchase may occur: April 2, 2025
Proposed Supplier: Focus School Software
Justification:
There is only one source for the procurement item.
Granite School District completed a RFP process in 2021 for the replacement of our Student Information System (SIS). That RFP was awarded to Focus School Software. The district is needing a communications software tool that allows for notice to homes of school activities and for teachers and parents to communicate within that tool regarding students. The district has used several different software solutions to accomplish the need, but those solutions were not integrated with the Focus SIS. The district is interested in a fully integrated solution. Focus School Software has software module that is available to the district that meets all of the district needs. No other vendor can provide a software solution that is apart of the Focus SIS platform.
Length of notice: Granite School District intends to purchase these products for the duration of the SIS contract , thus this notification will be considered official notification for the duration of that period which has renewals through June 30, 2033.
Anticipated expenditure: $158,740.40 annually