RFP EDGECOMBE CO GOVERNMENT EMERGENCY RESPONSE, DISASTER RECOVERY AND MITIGATION SERVICES

Location:	North Carolina
Posted:	Mar 20, 2026
Due:	Apr 23, 2026
Agency:	State Government of North Carolina
Type of Government:	State & Local
Category:	F - Natural Resources and Conservation Services
Solicitation No:	322-042326-MAINT
Publication URL:	To access bid details, please log in.

Solicitation Number:	322-042326-MAINT
Project Title:	RFP EDGECOMBE CO GOVERNMENT EMERGENCY RESPONSE, DISASTER RECOVERY AND MITIGATION SERVICES
Description:	Edgecombe County Government is requesting proposals from qualified Service Providers to enter into a service agreement for the provisions of Emergency Response, Disaster Recovery, and Mitigation Services for all County owned and leased facilities. The intent is to establish predetermined labor and material rates and set material markup to support response efforts in the event of an emergency or natural disaster. See the attached document for further details.
Opening Date:	4/23/2026 10:00 AM
Posted Date:	3/21/2026
Status:	Open
Department:	COUNTY OF EDGECOMBE


Solicitation Number * 322-042326-MAINT	Department COUNTY OF EDGECOMBE	Status Reason Open
Opening Date 2026-04-23T10:00:00.0000000	Posted Date * 2026-03-20T16:27:43.0000000Z	Primary Commodity Code Facility maintenance and repair services
Mandatory Conference/Site Visit — —	Special Instructions —	Solicitation Type * Select RFP IFB RFI
Owner kim Myers
Description Edgecombe County Government is requesting proposals from qualified Service Providers to enter into a service agreement for the provisions of Emergency Response, Disaster Recovery, and Mitigation Services for all County owned and leased facilities. The intent is to establish predetermined labor and material rates and set material markup to support response efforts in the event of an emergency or natural disaster. See the attached document for further details.

Attachment Preview

Request for Proposal

Edgecombe County Government

Emergency Response, Disaster Recovery and Mitigation Services

Issued: March 19th, 2026

Submission Deadline: April 23rd, 2026 10:00 AM

Edgecombe County Government Emergency Response, Disaster Recovery and Mitigation Services RFP

EDGECOMBE COUNTY PUBLIC BUILDINGS

REQUEST FOR PROPOSAL

Date:

March 19, 2026

To:

Interested Contractors

Project Name:

Emergency Response, Disaster Recovery and Mitigation Services

Edgecombe County is located in rural Eastern North Carolina and borders Nash, Wilson, Pitt, Martin and

Halifax County. Edgecombe County includes the county seat of Tarboro and nine other municipalities

with Rocky Mount serving as the largest. The other municipalities are Princeville, Pinetops, Conetoe,

Leggett, Macclesfield, Sharpsburg, Speed and Whitakers. The County spans 506.87 square miles with

504.44 square miles of land and 1.43 square miles of water which composes 2.87% of the total area,

making it one of the highest land-to-water ratios in the state. Edgecombe County Government owns,

leases and operates a wide array of facilities, including administrative and judicial offices, public safety

and justice infrastructure, community service buildings, utilities, and parks and recreation. The county’s

Maintenance Department is responsible for maintaining buildings and grounds.

Edgecombe County Government is requesting proposals from qualified Service Providers to enter into a

service agreement for the provisions of Emergency Response, Disaster Recovery, and Mitigation Services

for all County owned and leased facilities. The intent is to establish predetermined labor and material

rates and set material markup to support response efforts in the event of an emergency or natural disaster.

The selected Service Provider will be expected to respond rapidly, perform emergency response, cleanup,

demolition, repair, restoration, mitigation, mold remediation, and other services as needed in accordance

with Federal, State, Local, and FEMA guidelines and regulations. Services must be available 24/7 with

guaranteed response times and the ability to safely mobilize within 24 hours of notice.

Edgecombe County Government has presented a list of all County owned facilities to be included in the

RFP process on Attachment A. This list details the physical address and total square footage.

Edgecombe County Government Emergency Response, Disaster Recovery and Mitigation Services RFP

The Scope of Service may include, but is not limited to the following:

• Emergency response and mobilization.

• Debris removal, cleanup, and disposal.

• Structural stabilization and temporary shoring.

• Water extraction, drying, and dehumidification.

• Mold remediation.

• Fire and smoke remediation.

• Document preservation.

• Temporary power, lighting, fencing, and HVAC.

• Selective building demolition and temporary and/or permanent repairs that may include, but are

not limited to, the removal and/or replacement of drywall, plaster, painting, ceiling systems,

storefronts, windows, roofing systems, plumbing, and electrical components.

Reporting Requirements

The Service Provider shall at a minimum adhere to the following requirements:

• Provide response timelines for each incident.

• Provide assessment and recommended scope of service for affected areas.

• Provide detailed and real time progress reports to appropriate staff.

• Provide descriptive video, photographs, maps, and/or diagrams during the duration of service.

• Provide moisture and mold remediation logs.

• Provide detailed cost tracking reports per the County’s request.

• Provide all communication documents with all subcontractors and/or agencies.

• Provide recommendations for future prevention or preparedness.

Contract Terms

• The County may enter into this agreement as soon as July 1, 2026 for a period lasting until June

30, 2027, with the option to renew up to five (5) additional one-year terms.

• Work shall be performed on an as-needed basis at predetermined unit rates for labor and materials.

These rates shall be included with the Service Providers Proposal.

• The Service provider shall submit a detailed assessment and report for each incident. Each report

should include the recommended scope of service, incorporating the predetermined labor and

materials rates, along with any applicable material markup. No work shall commence until the

County and the Service Provider have mutually agreed, in writing, to the proposed service and

associated cost.

• This is a non-exclusive agreement, and the County reserves the right to enter into multiple

agreements.

Edgecombe County Government Emergency Response, Disaster Recovery and Mitigation Services RFP

Proposal Submission Requirements

The Firms proposal shall include the following:

• Background information regarding the firm.

• Copies of all licenses and certifications required to complete the work.

• Safety Action Plan(s).

• Relevant experience with agreements of this nature.

• Project team and subcontractors.

• Approach to the services as requested.

• Schedule of rates which shall include labor rates by classification, equipment rates, markup

percentage on materials, and unit cost pricing.

• Provide a minimum of three references that have or had similar agreements in place.

Proposal Evaluation/Selection Process/Agreement Award

Edgecombe County will form an evaluation team to initially review and evaluate the submitted responses.

The responses will be evaluated for content and ranked. Responding Service Providers will bear all cost

of this RFP and interviews, if any.

The following factors will, at a minimum, be considered during the evaluation process:

• Experience and qualifications.

• Availability and response time.

• Proximity to Edgecombe County.

• Proposed rated and pricing structure.

• Past performance and references.

• Compliance with submission requirements.

Evaluation Criteria

Submissions will be evaluated based on the following:

Evaluation Factor

Relevant Experience and Past Performance

Technical and Operational Approach

Capacity and Availability

Qualifications of Personnel

Pricing and Fee Schedule

References

25%

20%

15%

10%

Weight %

The County reserves the right to accept or reject any or all proposals, with or without cause, to waive

technicalities, or to accept the proposal which, in its sole judgment, best serves the interest of the County,

Edgecombe County Government Emergency Response, Disaster Recovery and Mitigation Services RFP

or to award a contract to the next most qualified applicant if a successful applicant does not execute a

contract within thirty (30) days after approval of the selection by the County.

The County reserves the right, and has absolute and sole discretion, to cancel a solicitation at any time

prior to approval of the award by the County.

The County reserves the right to request clarification of information submitted and to request additional

information about one or more applicants.

Any proposal may be withdrawn by the date and time set above for the submission of the proposals. Any

proposals not so withdrawn shall constitute an irrevocable offer, for a period of ninety (90) days, to

provide the County with the services set forth in this Request for Proposals, or until one or more of the

proposals have been awarded.

The awarded Service Provider will receive documentation for all relevant locations, including addresses,

facility descriptions, square footage, and layout drawings.

GENERAL CONDITIONS

GENERAL

a) Edgecombe County Government (herein referred to as, “The Owner” and or “The County”) has

issued a Request for Proposal from interested Contractors (herein referred to as, “The Contractor”

and or “Service Provider”). It is understood and agreed that by submitting a proposal that the

Contractor has examined and has agreed to these contract documents, drawings and specifications

and has visited the site of the Work and has satisfied himself relative to the Work to be performed.

MATERIALS, EQUIPMENT AND EMPLOYEES

a) The Contractor shall, unless otherwise specified, supply and pay for all labor, transportation,

materials, tools, apparatus, lights, power, fuel, sanitary facilities and incidentals necessary for the

completion of his work, and shall install, maintain and remove all equipment of the construction,

other utensils or things, and be responsible for the safe, proper and lawful construction, maintenance

and use of same, and shall construct in the best and most workmanlike manner, a complete job and

everything incidental thereto, as shown on the plans, stated in the specifications, or reasonably

implied there from, all in accordance with the contract documents.

b) All materials shall be new and of quality specified, except where reclaimed material is authorized

herein and approved for use. Workmanship shall at all times be of a grade accepted as the best

practice of the trade involved, and as stipulated in written standards of recognized organizations or

institutes of the respective trades except as exceeded or qualified by the specifications. The

Contractor shall field verify and be responsible for the accuracy of all measurements and material

quantities pertaining to all trades of construction.

c) No changes shall be made to the Work except upon written approval and change order by Director,

Edgecombe County General Services.

d) Products are generally specified by ASTM or other reference standards and/or by manufacturer’s

name and model number or trade name. When specified only by reference standard, the Contractor

may select any product meeting this standard, by any manufacturer. When several products or

Edgecombe County Government Emergency Response, Disaster Recovery and Mitigation Services RFP

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Daily notification on new contract opportunities

With GovernmentContracts, you can:

Find more opportunities and win more business
Receive daily alerts for all new bid opportunities
Get contract opportunities matched to your business

ONE WEEK FREE TRIAL

RFP EDGECOMBE CO GOVERNMENT EMERGENCY RESPONSE, DISASTER RECOVERY AND MITIGATION SERVICES

Attachment Preview

See also