IFB Copier and Print Contract

Location:	North Carolina
Posted:	Mar 20, 2026
Due:	Apr 17, 2026
Agency:	State Government of North Carolina
Type of Government:	State & Local
Category:	36 - Special Industry Machinery
Solicitation No:	215-032026
Publication URL:	To access bid details, please log in.

Attachment Preview

Invitation for Bid

Copier and Printer Contract

Mooresville Graded School District

IFB Number: 215-032026

Vendor: _______________________________

Invitation for Bid # 215-032026:

Invitation for Bid for Copiers and Printers

Important Dates:

March 20th, 2026

March 27th, 2026

April 1st, 2026

April 17th, 2026

RFP Issued

Questions due.

Responses to questions posted

RFP Bids DUE by 6pm EST

Direct all inquiries concerning this IFB to:

Angie Davis

Chief Financial Officer

Email: aldavis@mgsd.k12.nc.us

EXECUTION

STATE OF NORTH CAROLINA

Mooresville Graded School District

Refer ALL Inquiries regarding this IFB to:

Angie Davis

Mooresville Graded School District

305 N. Main Street

Mooresville, NC 28115

aldavis@mgsd.k12.nc.us

Invitation for Bid # 215-032026

Bid will be opened: 04/20/2026 @ 8:30 am

Description: Multifunctional Digital Copiers and Printers

Using Agency: Mooresville Graded School District

(MGSD)

In compliance with this Invitation for Bid, and subject to all the conditions herein, the undersigned Vendor offers and agrees to furnish

and deliver any or all items upon which prices are bid, at the prices set opposite each item within the time specified herein. By

executing this bid, the undersigned Vendor certifies that this bid is submitted competitively and without collusion (G.S. 143-54), that

none of its officers, directors, or owners of an unincorporated business entity has been convicted of any violations of Chapter 78A of

the General Statutes, the Securities Act of 1933, or the Securities Exchange Act of 1934 (G.S. 143-59.2), and that it is not an ineligible

Vendor as set forth in G.S. 143-59.1. False certification is a Class I felony. Furthermore, by executing this bid, the undersigned certifies

to the best of Vendor’s knowledge and belief, that it and its principals are not presently debarred, suspended, proposed for debarment,

declared ineligible or voluntarily excluded from covered transactions by any Federal or State department or agency. As required by

G.S. 143-48.5, the undersigned Vendor certifies that it, and each of its sub-Contractors for any Contract awarded as a result of this

IFB, complies with the requirements of Article 2 of Chapter 64 of the NC General Statutes, including the requirement for each employer

with more than 25 employees in North Carolina to verify the work authorization of its employees through the federal E-Verify system.

G.S. 133-32 and Executive Order 24 (2009) prohibit the offer to, or acceptance by, any State Employee associated with the preparing

plans, specifications, estimates for public Contract; or awarding or administering public Contracts; or inspecting or supervising delivery

of the public Contract of any gift from anyone with a Contract with MGSD, or from any person seeking to do business with MGSD. By

execution of this response to the IFB, the undersigned certifies, for your entire organization and its employees or agents, that you are

not aware that any such gift has been offered, accepted, or promised by any employees of your organization.

Failure to execute/sign bid prior to submittal shall render bid invalid and it WILL BE REJECTED. Late bids cannot

be accepted.

VENDOR:

STREET ADDRESS:

P.O. BOX:

ZIP:

CITY & STATE & ZIP:

TELEPHONE NUMBER: TOLL FREE TEL. NO:

PRINCIPAL PLACE OF BUSINESS ADDRESS IF DIFFERENT FROM ABOVE (SEE INSTRUCTIONS TO VENDORS ITEM #10):

PRINT NAME & TITLE OF PERSON SIGNING ON BEHALF OF VENDOR:

FAX NUMBER:

VENDOR’S AUTHORIZED SIGNATURE:

DATE:

EMAIL:

Offer valid for at least 60 days from date of bid opening, unless otherwise stated here: ______ days. After this time, any

withdrawal of offer shall be made in writing, effective upon receipt by the agency issuing this IFB.

ACCEPTANCE OF BID

If any or all parts of this bid are accepted by MGSD, an authorized representative of The Mooresville Graded School District Board

of Education shall affix his/her signature hereto and this document and all provisions of this Request for Bid along with the Vendor

bid response and the written results of any negotiations shall then constitute the written agreement between the parties. A copy of

this acceptance will be forwarded to the successful Vendor.

FOR Mooresville Graded School District USE ONLY:

Offer accepted and Contract awarded this ____ day of _______________, 20____, as indicated on the attached certification, by

_____________________________________________________________________________

Table of Contents (Authorized Representative of Mooresville Graded School District).

Proposal Number: 215-032026

Vendor: __________________________________________

1.0 PURPOSE AND BACKGROUND .............................................................................................3

2.0 GENERAL INFORMATION.......................................................................................................3

2.1 INVITATION FOR BID DOCUMENT........................................................................................3

2.2 NOTICE TO VENDORS REGARDING IFB TERMS AND CONDITIONS.................................3

2.3 BID SCHEDULE ......................................................................................................................4

2.4 BID QUESTIONS.....................................................................................................................4

2.5 BID SUBMITTAL .....................................................................................................................4

2.6 DEFINITIONS, ACRONYMS, AND ABBREVIATIONS ............................................................5

3.0 METHOD OF AWARD AND BID EVALUATION PROCESS ....................................................5

3.1 METHOD OF AWARD .............................................................................................................5

3.2 CONFIDENTIALITY AND PROHIBITED COMMUNICATIONS DURING EVALUATION.........5

3.4 EVALUATION CRITERIA & RUBRIC......................................................................................7

4.0 REQUIREMENTS .....................................................................................................................9

4.3 INVOICES................................................................................................................................9

4.4 PAYMENT TERMS ..................................................................................................................9

4.5 VENDOR EXPERIENCE..........................................................................................................9

4.7 PERSONNEL.........................................................................................................................10

6.0 CONTRACT ADMINISTRATION.............................................................................................11

6.2 CONTRACT CHANGES ........................................................................................................12

ATTACHMENT A: PRICING.............................................................................................................12

ATTACHMENT B: INSTRUCTIONS TO VENDORS..........................................................................14

ATTACHMENT C: NORTH CAROLINA GENERAL CONTRACT TERMS & CONDITIONS .............16

ATTACHMENT D: SUPPLEMENTAL VENDOR INFORMATION......................................................21

Proposal Number: 215-032026

Vendor: __________________________________________

1.0 PURPOSE AND BACKGROUND

The purpose of this invitation for bid (IFB) is to award an agency specific contract by Mooresville Graded

School District for the lease and maintenance of multifunctional digital copiers and printers.

Bids shall be submitted in accordance with the terms and conditions of this IFB and any addenda issued

hereto.

2.0 GENERAL INFORMATION

2.1 INVITATION FOR BID DOCUMENT

The IFB is composed of the base IFB document, any attachments, and any addenda released before Contract

award. All attachments and addenda released for this IFB in advance of any Contract award are incorporated

herein by reference.

2.2 NOTICE TO VENDORS REGARDING IFB TERMS AND CONDITIONS

It shall be the Vendor’s responsibility to read the Instructions, MGSD’s terms and conditions, all relevant

exhibits and attachments, and any other components made a part of this IFB and comply with all requirements

and specifications herein. Vendors also are responsible for obtaining and complying with all Addenda and

other changes that may be issued in connection with this IFB.

If Vendors have questions, issues, or exceptions regarding any term, condition, or other component within

this IFB, those must be submitted as questions in accordance with the instructions in Section 2.4 BID

QUESTIONS. If MGSD determines that any changes will be made as a result of the questions asked, then

such decisions will be communicated in the form of an IFB addendum. MGSD may also elect to leave open

the possibility for later negotiation and amendment of specific provisions of the Contract that have been

addressed during the question and answer period. Other than through this process, MGSD rejects and will

not be required to evaluate or consider any additional or modified terms and conditions submitted with

Vendor’s bid. This applies to any language appearing in or attached to the document as part of the Vendor’s

bid that purports to vary any terms and conditions or Vendors’ instructions herein or to render the bid non-

binding or subject to further negotiation. Vendor’s bid shall constitute a Vendor offer. By execution and

delivery of this IFB Response, the Vendor agrees that any additional or modified terms and conditions,

whether submitted purposely or inadvertently, shall have no force or effect, and will be disregarded.

Noncompliance with, or any attempt to alter or delete, this paragraph shall constitute sufficient

grounds to reject Vendor’s bid as nonresponsive.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Solicitation Number:	215-032026
Project Title:	IFB Copier and Print Contract
Description:	This solicitation is an invitation for bid to award an agency specific contract for the lease and maintenance of multifunctional digital copiers and printers.
Opening Date:	4/17/2026 6:00 PM
Posted Date:	3/20/2026
Status:	Open
Department:	MOORESVILLE CITY SCHOOLS


Solicitation Number * 215-032026	Department MOORESVILLE CITY SCHOOLS	Status Reason Open
Opening Date 2026-04-17T18:00:00.0000000	Posted Date * 2026-03-20T12:21:55.0000000Z	Primary Commodity Code Printer and photocopier and facsimile accessories
Mandatory Conference/Site Visit — —	Special Instructions —	Solicitation Type * Select RFP IFB RFI
Owner Angela Davis
Description This solicitation is an invitation for bid to award an agency specific contract for the lease and maintenance of multifunctional digital copiers and printers.

IFB Copier and Print Contract

Attachment Preview

See also