Auburn Solar and CHP Microgrid Project

01 01 01
Project Title Page
Advantage ME CT#:
BGS Project#: 3920
DEPARTMENT OF DEFENSE, VETERANS AND EMERGENCY
MANAGEMENT
Directorate of Facilities Engineering
Maine National Guard, Camp Keyes, Augusta, Maine 04333-0032
BID DOCUMENTS
FOR
Auburn Solar and CHP Microgrid Project
Field Maintenance Shop (FMS#2), Auburn, Maine
64 Mount Apatite Park
Auburn, Maine 04210
PROJECT# : 23SC21-307-D
BID# : 27-017
10 September 2026
Prepared By:
Innovative Construction & Design Solutions, LLC
10 White Wood Lane,
North Branford, CT 06471

Form Rev. 20200501 00 01 10
Table Of Contents
DIVISION 00 - Procurement and Contracting Requirements
INTRODUCTORY INFORMATION
00 01 01 Project Title Page ........................................................................................................................
00 01 10 Table of Contents ........................................................................................................................
PROCUREMENT REQUIREMENTS
00 11 13 Advertisement for Bids ...............................................................................................................
00 21 13 Instructions to Bidders .................................................................................................................
00 41 13 Bid Form - Stipulated Sum (Single-Prime Contract) ..................................................................
00 43 13 Contractor Bid Security Form .....................................................................................................
CONTRACTING REQUIREMENTS
00 52 13 Agreement Form - Stipulated Sum (Single-Prime Contract) ......................................................
00 61 13 Performance and Payment Bond Form ........................................................................................
00 61 13.13 Contractor Performance Bond Form ...........................................................................................
00 61 13.16 Contractor Payment Bond Form ..................................................................................................
00 63 46 Construction Change Directive Form ..........................................................................................
00 63 63 Change Order Form .....................................................................................................................
00 65 16 Certificate of Substantial Completion Form ................................................................................
00 65 19 Certificate of Completion Form ..................................................................................................
00 65 19.13 Affidavit of Payment of Debts and Claims Form ........................................................................
00 65 19.16 Affidavit of Release of Liens Form .............................................................................................
00 72 13 General Conditions - Stipulated Sum (Single-Prime Contract) ..................................................
00 73 16 Insurance Requirements ..............................................................................................................
00 73 46 Wage Determination Schedule ....................................................................................................
DIVISION 01 - General Requirements
01 00 00 Administrative Procedures ..........................................................................................................
01 35 43 Environmental Procedures ..........................................................................................................
INNOVATIVE CONSTRUCTION & DESIGN SOLUTIONS, LLC - Project Manual
DIVISION 23 - Heating, Ventilating, and Air Conditioning (HVAC)
23 05 00 Mechanical General Provisions .............................................................................................................
23 05 01 Basic Materials and Methods ................................................................................................................
23 05 14 Variable Frequency Drives ....................................................................................................................
23 05 19 Meters and Gages ....................................................................................................................................
23 05 23 Valves .......................................................................................................................................................
23 05 29 Hangers and Supports .............................................................................................................................
23 05 48 Mechanical Vibration and Seismic Controls .......................................................................................
23 05 53 Mechanical Identification .......................................................................................................................
23 05 93 Testing, Adjusting, and Balancing ........................................................................................................
00 01 10 Table of Contents Rev. 20200501.docx Page 1 of 2 00 01 10

Form Rev. 20200501 00 01 10
Table Of Contents
23 07 19 Pipe Insulation .........................................................................................................................................
23 09 00 Instrumentation and Control for HVAC ..............................................................................................
23 11 10 Natural Gas Distribution ........................................................................................................................
23 21 13 Hydronic Piping .......................................................................................................................................
23 21 14 Pipe Expansion Fittings and Loops ......................................................................................................
23 21 23 Hydronic Pumps ......................................................................................................................................
23 57 00 Heat Exchangers ......................................................................................................................................
DIVISION 26 - Electrical
26 05 00 Common Work Results for Electrical ..................................................................................................
26 05 13 Medium Voltage Cables .........................................................................................................................
26 05 19 Low Voltage Electrical Power Conductors and Cables .....................................................................
26 05 26 Grounding and Bonding for Electrical Systems .................................................................................
26 05 33 Raceway and Boxes for Electrical Systems.........................................................................................
26 05 53 Identification for Electrical Systems ....................................................................................................
26 12 00 Medium-Voltage Transformers .............................................................................................................
26 22 00 Low-Voltage Transformers ....................................................................................................................
26 24 13 Switchboards ............................................................................................................................................
26 24 16 Panelboards .............................................................................................................................................
26 27 26 Wiring Devices ........................................................................................................................................
26 28 16 Enclosed Switches and Circuit ..............................................................................................................
26 29 11 Variable Frequency Drives ...................................................................................................................
DRAWINGS - Issued for Bidding
CS1.0 Project Cover Sheet .................................................................................................................................
GA2.0 General Arrangement CHP ....................................................................................................................
GA2.1 General Arrangement Solar Trackers ...................................................................................................
S2.0 Structural Plan .........................................................................................................................................
S3.0 Structural Details .....................................................................................................................................
M0.0 Mechanical Notes and Equipment Schedule .......................................................................................
M0.1 Mechanical mCHP Equipment Specs and Details ..............................................................................
M2.0 Mechanical mCHP Mechanical Plans ..................................................................................................
M3.0 Mechanical mCHP System Piping Details ..........................................................................................
M4.0 Mechanical mCHP System Controls ....................................................................................................
E1.0 Electrical One-Line Diagram .................................................................................................................
E2.0 Electrical Plan CHP ................................................................................................................................
E2.1 Electrical Plan Solar Trackers ...............................................................................................................
E2.2 Electrical Plan Single Phase Conduit ...................................................................................................
E3.0 Electrical Details .....................................................................................................................................
00 01 10 Table of Contents Rev.20200501.docx Page 2 of 2 00 01 10

Form revision date: 30 July 2024 00 11 13
Notice to Contractors
Auburn Solar and CHP Microgrid BGS Project No. 3920
This project consists of the installation of a new 24-kW Micro-Combined Heat and Power (mCHP) System and two
17.3 (AC) kW Solar Tracking Photovoltaic Arrays. The Contractor shall connect the mCHP to the building's
heating hot water systems. The Contractor shall connect the mCHP to the building's gas service. The contractor
shall connect the mCHP and solar trackers to the building's electrical system. The Contractor shall furnish and
install all items in accordance with Plans and Specifications. Alternate bid items include new fencing with gated
access to the facility and the expansion of the mechanical room's concrete pad for the new mCHP equipment.
The contract shall designate the Substantial Completion Date for the 24-kW Combined Heat and Power
Unit on or before 31 January 2027. The complete Project Substantial Completion Date on or before 30
June 2027, and the Contract Final Completion Date on or before 31 October 2027.
1. Bids shall be hand delivered and submitted in sealed envelopes plainly marked "Bid for Auburn
Solar and CHP Microgrid Project" and addressed to:
Wendy Michaud
Directorate of Facilities Engineering
194 Winthrop Street,
Bldg. 7, Camp Keyes,
Augusta, Maine, 04330
The envelope shall contain a completed Contractor Bid Form (section 00 41 13), provided in the Bid
Documents, and include bid security when required. The bids shall be received no later than 2:00 pm
on 29 October 2026. Bid submissions will be opened and read aloud at the address shown above at
the time and date noted above.
Any bid submitted after the noted time will not be considered a valid bid and will remain unopened.
Any bid submitted by any other means will not be considered a valid bid. The Owner reserves the
right to accept or reject any or all bids as may best serve the interest of the Owner.
2. Questions and comments on the bid opening process shall be addressed to:
Wendy Michaud (Wendy.M.Buehler@maine.gov.)
Directorate of Facilities Engineering
194 Winthrop Street
Bldg. 7, Camp Keyes
Augusta, Maine, 04330
3. Questions and comments regarding the project design specifications or drawings shall be directed in
writing to the Consultant during the bid period prior to the question and comment deadline of 2:00
p.m. on 22 October 2026.
Annabelle Collins (annabelle.m.collins.nfg@army.mil)
Department of Defense, Veterans & Emergency Management
00 11 13 Notice to Contractors_23SC21-307 Page 1 of 2 00 11 13

Form revision date: 30 July 2024 00 11 13
Notice to Contractors
4. Bid security is required on this project.
The Bidder shall include a satisfactory Bid Bond (section 00 43 13) or a certified or cashier's check
for 5% of the bid amount with the completed bid form submitted to the Owner. The Bid Bond form
is available on the BGS website.
5. Performance and Payment Bonds are required on this project.
If noted above as required, or if any combination of Base Bid and Alternate Bids amounts selected in
the award of the contract exceeds $125,000.00, the selected Contractor shall furnish a 100% contract
Performance Bond (section 00 61 13.13) and a 100% contract Payment Bond (section 00 61 13.16) in
the contract amount to cover the execution of the Work. Bond forms are available on the BGS
website.
6. Filed Sub-bids are not required on this project.
7. Pre-qualified General Contractors are not utilized on this project.
8. An on-site pre-bid conference ( mandatory) will be conducted for this project.
The pre-bid conference is intended for General Contractors. Subcontractors and suppliers are
welcome to attend. Contractors who arrive late or leave early for a mandatory meeting may be
prohibited from participating in this meeting and bidding.
8 October 2026 @ 10am
64 Mount Apatite Park
Auburn, Maine 04210
9. Bid Documents may be examined at:
AGC Maine Construction Summary
188 Whitten Road, Augusta, ME 04330 734 Chestnut Street, Manchester, NH 03104
207-622-4741 603-627-8856
00 11 13 Notice to Contractors_23SC21-307 Page 2 of 2 00 11 13

Form revision date: 31 March 2023 00 21 13
Instructions to Bidders
1. Bidder Requirements
1.1 A bidder is a Contractor which is evidently qualified, or has been specifically pre-qualified by the
Bureau of General Services, to bid on the proposed project described in the Bid Documents.
1.2 Contractors and Subcontractors bidding on projects that utilize Filed Sub-bids shall follow the
requirements outlined in these Bid Documents for such projects. See Section 00 22 13 for
additional information.
1.3 Contractors and Subcontractors are not eligible to bid on the project when their access to project
design documents prior to the bid period distribution of documents creates an unfair bidding
advantage. Prohibited access includes consultation with the Owner or with design professionals
engaged by the Owner regarding cost estimating, constructability review, or project scheduling.
This prohibition to bid applies to open, competitive bidding or pre-qualified contractor bidding or
Filed Sub-bidding. The Bureau may require additional information to determine if the activities
of a Contractor constitute an unfair bidding advantage.
1.4 Each bidder is responsible for becoming thoroughly familiar with the Bid Documents prior to
submitting a bid. The failure of a bidder to review evident site conditions, to attend available pre-
bid conferences, or to receive, examine, or act on addenda to the Bid Documents shall not relieve
that bidder from any obligation with respect to their bid or the execution of the work as a
Contractor.
1.5 Prior to the award of the contract, General Contractor bidders or Filed Sub-bidders may be
required to provide documented evidence to the Owner or the Bureau showing compliance with
the provisions of this section, their business experience, financial capability, or performance on
previous projects.
1.6 The selected General Contractor bidder will be required to provide proof of insurance before a
contract can be executed.
1.7 Contracts developed from this bid shall not be assigned, sublet or transferred without the written
consent of the Owner.
1.8 By submitting a bid the Contractor attests that it has not been declared ineligible to bid on State of
Maine projects. The Director of the Bureau of General Services may disallow award of this
contract to any Contractor if there is evidence that the Contractor or any of its Subcontractors,
through their own fault, have been terminated, suspended for cause, debarred from bidding,
agreed to refrain from bidding as part of a settlement, have defaulted on a contract, or had a
contract completed by another party.
1.9 The Contractor attests that it is not presently indicted for or otherwise criminally or civilly
charged by a Federal, State or local government entity with commission of any of the following
offenses and has not within a three-year period preceding this bid been convicted of or had a civil
judgment rendered against them for commission of fraud or a criminal offense in connection with
obtaining, attempting to obtain, or performing a public (Federal, State or local) transaction, or
contract under a public transaction, violation of Federal or State anti-trust statutes or commission
of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false
statements, or receiving stolen property.
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Form revision date: 31 March 2023 00 21 13
Instructions to Bidders
1.10 The Contractor shall not make any award or permit any award (subgrant or contract) at any tier to
any party which is debarred or suspended or is otherwise excluded from or ineligible for
participation in Federal assistance programs or State of Maine projects.
2. Authority of Owner
2.1 The Owner reserves the right to accept or reject any or all bids as may best serve the interest of
the Owner.
2.2 Subject to the Owner's stated right to accept or reject any or all bids, the Contractor shall be
selected on the basis of the lowest dollar value of an acceptable Base Bid, or any combination of
Base Bid plus Alternate Bids, as well as other limited cost modifications the Owner determines
may best serve the interests of the Owner. An acceptable bid is a duly submitted bid from a
responsive and responsible bidder.
2.3 The Owner reserves the right to require Bid Bonds or Performance and Payment Bonds for any
project of any contract value.
3. Submitting Bids and Bid Requirements
3.1 Each bid shall be submitted on the forms provided in the Bid Documents.
3.2 Each bid shall be valid for a period of thirty calendar days following the Project bid closing date
and time. The bid expiration date may be extended in unusual circumstances by mutual consent
of the Bidder and the Owner. The bid amount shall not be modified due to the bid expiration date
extension.
3.3 Any provision contained in a bid which shows cost escalation, or any modification of schedule or
other requirements shall not be accepted. Such a provision causes the bid to be invalid, or, at the
discretion of the Owner and BGS, that element of the bid submission may be disregarded for the
purpose of awarding the contract without that provision.
3.4 Bidders shall include a Bid Bond or other approved bid security with the bid form submitted to
the Owner when the bid form indicates such bid security is required. The bond value shall be 5%
of the bid amount. The form of bond is shown in section 00 43 13.
3.5 Bidders recognize that inclusion of contract bonds and the cost of those bonds is dependent on the
awarded contract dollar value. Therefore, a Base Bid, or any combination of Base Bid plus
Alternate Bids, as well as other limited cost modifications, resulting in a contract award shall
include the cost of Performance and Payment Bonds in the submitted bid amount when the
construction contract value is over $125,000.00. Similarly, the cost of Performance and Payment
Bonds is excluded in the submitted bid amount when the construction contract value is
$125,000.00 or less unless bonds are specifically required by the Bid Documents. When required
for the project, the selected Contractor shall provide these bonds before a contract can be
executed, pursuant to 14 M.R.S.A., Section 871, Public Works Contractors' Surety Bond Law of
1971, subsection 3. The form of bonds is shown in section 00 61 13.13 and 00 61 13.16.
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Form revision date: 31 March 2023 00 21 13
Instructions to Bidders
3.6 Bidders may modify bids in writing, by the same means as the original bid submission, prior to
the bid closing time. Such written amendments shall not disclose the amount of the initial bid. If
so disclosed, the entire bid is considered invalid.
3.7 Bidders implicitly acknowledge all Addenda issued when they submit the bid form. By usual
practice the Consultant shall not issue Addenda less than 72 hours prior to the bid closing time, to
allow ample time for bidders to incorporate the information. However, some information, such as
extending the bid due date and time, may be issued with shorter notice. Addenda shall be issued
to all companies who are registered holders of Bid Documents.
3.8 A bid may be withdrawn without penalty if a written request by the bidder is presented to the
Owner prior to the bid closing time. Such written withdrawal requests are subject to verification
as required by the Bureau.
A bid may be withdrawn without penalty after the bid closing time if, in the determination of the
Bureau, evidence provided by the Contractor shows an apparent unintended error such as a
miscalculation, or an erroneous number on estimating documents, was the cause of an inaccurate
bid. The Bureau may allow withdrawal in consideration of the bid bond or, without utilizing a
bid bond, if the Bureau considers documented evidence provided by the Contractor shows factual
errors had been made on the bid form.
3.9 In the event State of Maine Offices unexpectedly close on the published date of a public bid
opening in the location of that bid opening, prior to the time of the scheduled deadline, the new
deadline for the public bid opening will be the following business day at the originally scheduled
hour of the day, at the original location. Official closings are posted on the State of Maine
government website.
3.10 The Owner may require, in a Notice of Intent to Award letter to the apparent low bidder, a
Schedule of Values, Project Schedule, and List of Subcontractors and Suppliers as both a
demonstration of capability of the Bidder and as a condition of award.
3.11 Projects which require a State of Maine wage determination will include that schedule as part of
the Bid Documents. See section 00 73 46, if such rates are required.
3.12 Projects which require compliance with the Davis-Bacon Act are subject to the regulations
contained the Code for Federal Regulations and the federal wage determination which is made a
part of the Bid Documents. See section 00 73 46, if such rates are required.
3.13 The Owner is exempt from the payment of Maine State sales and use taxes as provided in 36
M.R.S. 1760 (1). The Contractor and Subcontractors shall not include taxes on exempt items in
the construction contract.
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revised 03 June 2026 00 41 13
Contractor Bid Form
Auburn Solar and CHP Microgrid Project BGS Project No. 3920
Bid Form submitted by: paper documents only to address below
Bid Administrator:
Wendy Michaud Wendy.M.Buehler@maine.gov
Directorate of Facilities Engineering
194 Winthrop Street
Bldg. 7, Camp Keyes
Augusta, Maine, 04330
Bidder:
Signature: _______________________________________________________________
Printed name and
_______________________________________________________________
title:
Company name: _______________________________________________________________
Mailing address: _______________________________________________________________
City, state, zip code: _______________________________________________________________
Phone number: _______________________________________________________________
Email address: _______________________________________________________________
State of
incorporation, _______________________________________________________________
if a corporation:
List of all partners,
_______________________________________________________________
if a partnership:
The Bidder agrees, if the Owner offers to award the contract, to provide any and all bonds and
certificates of insurance, as well as Schedule of Values, Project Schedule, and List of Subcontractors and
Suppliers if required by the Owner, and to sign the designated Construction Contract within twelve
calendar days after the date of notification of such acceptance, except if the twelfth day falls on a State of
Maine government holiday or other closure day, or a Saturday, or a Sunday, in which case the
aforementioned documents must be received before 12:00 noon on the first available business day
following the holiday, other closure day, Saturday, or Sunday.
As a guarantee thereof, the Bidder submits, together with this bid, a bid bond or other acceptable
instrument as and if required by the Bid Documents.
Page 1 of 3 00 41 13

revised 03 June 2026 00 41 13
Contractor Bid Form
1. The Bidder, having carefully examined the Auburn Solar and CHP Microgrid Project Manual
dated 10 September 2026, prepared by ICDS (Consultant), as well as Specifications, Drawings,
and any Addenda, the form of contract, and the premises and conditions relating to the work,
proposes to furnish all labor, equipment and materials necessary for and reasonably incidental
to the construction and completion of this project for the Base Bid amount of:
$ _______________________ .00
Note: Base Bid includes Allowances and Unit Price Quantities as applicable (see below).
2. Allowances are not included on this project.
No Allowances
No. Description
1 "not used" $0.00
2 "not used" $0.00
3 "not used" $0.00
4 "not used" $0.00
5 "not used" $0.00
3. Alternate Bids are included on this project.
Alternate Bids are as shown below
Any dollar amount line below that is left blank by the Bidder shall be read as a bid of $0.00.
No. Description
1 New security fence including staff & delivery gates.
2 Extend concrete pad in mechanical room.
3 insert title of Alternate or "not used" $0.00
4 insert title of Alternate or "not used" $0.00
5 insert title of Alternate or "not used" $0.00
Page 2 of 3 00 41 13