ADVERTISEMENT FOR BIDS
Sealed Bids for a “Portable Screener” will be received by the Highway Superintendent, Town of
Poughkeepsie, 8 Burnett Boulevard, Poughkeepsie, NY 12603 until 11:00 a.m. (local time) April 6, 2026, at
which time they will be publicly opened and read aloud.
All Bids must be made upon and in accordance with the forms prepared by the Town and shall be submitted
(three copies, signed) in a sealed envelope marked: “Portable Screener”.
Bidders are required to execute and submit with their bids (3), a Non-Collusion Bidding Certificate and an
Iranian Energy Sector Divestment Certificate as attached to the Bid Package.
The Bid Package may be reviewed and obtained at the Office of the Town Highway Superintendent, Town of
Poughkeepsie, 8 Burnett Boulevard, Poughkeepsie, NY 12603, and is also available at
https://www.townofpoughkeepsie.com/Bids.aspx . To be advised of addenda to the bid packet and responses
to inquiries, potential bidders must register their contact information with the Town Highway Superintendent
at msimon@townofpoughkeepsie-ny.gov, and then monitor https://www.townofpoughkeepsie.com/Bids.aspx.
The Town reserves the right to reject any and all bids, and to waive any informality or technicality in any bid
in its interest.
Bidders are required to comply with the provision of Section 291-299 of the Executive Law of the State of
New York.
The Town will affirmatively insure that minority business enterprises will be afforded full opportunity to
submit bids in response to this invitation and will not be discriminated against.
BY ORDER OF THE TOWN BOARD
AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER
Mike Simon, Highway Superintendent
Town of Poughkeepsie
Dated: March 18, 2026
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BID PACKET
Town of Poughkeepsie Highway Department
Portable Screener Bid
Specifications, Certifications and Bid Sheet
3/18/2026
Specifications:
• Portable Screener
• Diesel Powered
• Conveyor Discharge
• Minimum Feed Opening of 12’
• Reversible Shaker Head
• All new equipment warranties to be included
• Free of all liens and encumbrances
• Delivery to be FOB purchaser’s yard at no additional expense, or at seller’s dealership
(but not more than 165 miles from purchaser’s yard)
• Payment will be made on compliant delivery and receipt
Mandatory Certifications:
• Attached at Exhibit A is a Non-collusion Certificate which must be executed and
submitted by each bidder.
• Attached at Exhibit B is an “Iranian Divestment Act of 2012 Certification” which must be
executed and submitted by each bidder.
Bid Submission Form:
• Each bidder must submit three fully executed and signed original bid forms in a
sealed envelope labeled “Portable Screener Bid”, together with the two executed
certifications above. The bid form is annexed as Exhibit C. Bids must be
physically received at the Office of the Town of Poughkeepsie Highway
Superintendent, 8 Burnett Blvd, Poughkeepsie NY on or before 11:00 a.m. on
April 6, 2026.
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Town of Poughkeepsie Highway Department
Portable Screener Bid
Specifications, Certifications and Bid Sheet
3/18/2026
Exhibit A
CERTIFICATION OF NON-COLLUSION BY BIDDER
The undersigned represents that pursuant to Sections 103-a and 103-b of the General Municipal
Law of the State of New York, no person referred to in the attached proposal who is the bidder or
who is or was a member, partner, director or officer of the bidding firm or entity under this proposal
has refused to sign a waiver of immunity or to answer any relevant questions relating to any
transaction or contract with the State of New York, any political subdivision thereof, or any public
authority, during the period of five years prior to the date hereof. The undersigned agrees that any
contract awarded as a result of this bid may be canceled without penalty upon the grounds set forth
in Sections 103-a and 103-b of the said General Municipal Law of the State of New York. The names
and addresses of all persons and parties interested in the foregoing bid are as follows:
By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and
in the case of a joint bid each party thereto certifies as to its own organization, under penalty of
perjury, that to the best of knowledge and belief:
1. The prices in this bid have been arrived at independently without collusion,
consultation, communication, or agreement, for the purpose of restricting
competition, as to any matter relating to such prices with any other bidder or
with any competitor;
2. Unless otherwise required by law, the prices which have been quoted in this bid
have not been knowingly disclosed by the bidder and will not knowingly be
disclosed by the bidder prior to opening, directly or indirectly, to any other bidder or
to any competitor; and
3. No attempt has been made or will be made by the bidder to induce any other
person, partnership or corporation to submit or not to submit a bid for the purpose
of restricting competition.
A bid shall not be considered for award nor shall any award be made where 1, 2 and 3 above have
not been complied with; provided however, that if in any case the bidder cannot make the foregoing
certification, the bidder shall so state and shall furnish with the bid a signed statement which sets
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forth in detail the reasons therefor. Where l, 2 and 3 above have not been complied with, the bid
shall not be considered for award nor shall any award be made unless the head of the purchasing
unit of the political subdivision, public department, agency or official thereof to which the bid is
made, or his designee, determines that such disclosure was not made for the purpose of restricting
competition.
The fact that a bidder (a) has published price lists, rates, or tariffs covering items being procured, (b)
has informed prospective customers of proposed or pending publication of new or revised price lists
for such items, or (c) has sold the same items to other customers at the same prices being bid, does
not constitute, without more, a disclosure within the meaning of subparagraph one.
Any bid hereafter made to any political subdivision of the State or any public department, agency or
official thereof by a corporate bidder for work or services performed or to be performed or goods
sold or to be sold, where competitive bidding is required by statute, rule, regulation, or local law, and
where such bid contains the certification referred to in subdivision one of this section, shall be
deemed to have been authorized by the board of directors of the bidder, and such authorization shall
be deemed to
include the signing and submission of the bid and the inclusion therein of the certificate as to
non- collusion as the act and deed of the corporation.
_________________________________________________
Name of Bidder
By:___________________________________________________________
Authorized Signature
Title
Date
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Town of Poughkeepsie Highway Department
Portable Screener Bid
Specifications, Certifications and Bid Sheet
3/18/2026
Exhibit B
IRANIAN ENERGY SECTOR DIVESTMENT CERTIFICATE
Pursuant to NYS GML § 103-g
By submission of this bid, bidder and each person signing on behalf of it certifies, and in case of a
joint proposal each party thereto certifies as to its own organization, under penalty of perjury, that to
the best of its knowledge and belief that each bidder is not on the list created pursuant to paragraph
(b) of subdivision 3 of section 165-a of the State Finance Law.
Dated: _____________________, 2026
*Verification by Subscription and Notice under Penal Law Section 210.45
It is a crime, punishable as a Class A misdemeanor under the laws of the State of
New York, for a person, in and by a written instrument, to knowingly make a false
statement, or to make a statement which such person does not believe to be true.
* Affirmed under penalty of perjury this _______ day of _______________, 2026
____________________________________
Print Bidder(s) Name
________________________________________
Authorized Signature, title, date
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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
