RFP No. 2027-02 Boarding, Securing and Maintenance of Vacant Commerical and Residential Properties

Project Description: REQUEST FOR PROPOSALS (RFP No. 2027-02)
Boarding, Securing and Maintenance of Vacant Commercial and Residential Properties
Issue Date: October 15, 2026
Proposal Due Date: November 1, 2026
Proposal Due Time: 3:00 PM
Submission Method: PennBid Electronic Procurement System
https://pennbid.net/
*All questions must be submitted through PennBid.
CONTRACTING AGENCY
Redevelopment Authority of the City of Allentown (RACA)
City Hall
435 W. Hamilton Street
Allentown, PA 18101
Contact Person: Kelly Grogg - Housing Operations Manager
Phone: 610-437-7733
Email: Kelly.Grogg@allentownpa.gov
PURPOSE
The Redevelopment Authority of the City of Allentown (RACA) is requesting proposals from qualified contractors to provide boarding, securing and ongoing maintenance services for vacant residential and commercial properties owned or acquired by RACA.
RACA intends to award a single contract for these services.
All work shall comply with applicable City of Allentown ordinances and codes.
REDEVELOPMENT AUTHORITY OF THE CITY OF ALLENTOWN
REQUEST FOR PROPOSALS
Boarding, Securing, and Property Maintenance Services
1. CONTRACT TERM AND RENEWALS
The initial contract term shall begin January 1, 2027, and end December 31, 2027.
The Redevelopment Authority of the City of Allentown (“RACA”) reserves the right to renew the contract for up to four (4) additional one-year terms. Each renewal term shall begin January 1 and end December 31. The renewal process shall begin November 1 of the preceding year.
Each renewal shall require:
• Clearly defined pricing for the renewal term; and
• A signed contract or renewal agreement.
The contract shall be subject to a maximum budget cap established by RACA for each term. RACA reserves the right to terminate the contract when the applicable budget limit is reached.
2. PROPOSAL SUBMISSION
Proposals must be submitted electronically through PennBid no later than November 30, 2026, at 3:00 p.m.
• Late proposals will not be accepted.
• Proposals shall remain valid for sixty (60) days following the submission deadline.
• RACA shall not be responsible for any costs incurred in preparing or submitting a proposal.
3. QUESTIONS AND ADDENDA
All questions regarding this RFP must be submitted through PennBid no later than five (5) business days before the proposal submission deadline.
Responses to questions and any addenda will be posted on PennBid.
SCOPE OF WORK
The Contractor shall provide boarding, securing, and property maintenance services for properties currently owned or subsequently acquired by RACA. A list of current properties will be provided.
The number of properties may increase or decrease during the contract term. RACA does not guarantee a minimum number of properties, service requests, or amount of work.
The Contractor shall furnish all labor, equipment, materials, tools, transportation, and fuel necessary to perform the requested services.
Initial services shall begin upon notification from RACA that a property has been added to its inventory and services are required.