Heavy Equipment Shop Overhead Door Replacement

CITY OF RALEIGH ENGINEERING SERVICES
DEPARTMENT FACILITIES AND OPERATIONS DIVISION
Raleigh Municipal Building 222 West Hargett Street, Suite 605
Raleigh, NC 27601
INFORMAL BID DOCUMENTS FOR
Heavy Equipment Shop Overhead Door Replacement
Date of Issue: August 17, 2026

CITY OF RALEIGH
Heavy Equipment Shop Overhead Door Replacement
Index
* Index .............................................................................................. Page 2
* Advertisement For Bid .................................................................... Page 3-5
* Instructions to Bidders .................................................................... Page 6-12
* Bid Proposal Form .......................................................................... Page 13-15
* Procedure for reporting NC Sales Tax Expenditures ....................... Page 16-17
Page 2

CITY OF RALEIGH
Heavy Equipment Shop Overhead Door Replacement
CITY OF RALEIGH - ADVERTISEMENT FOR BID (INFORMAL BID)
PROJECT: Heavy Equipment Shop Overhead Door Replacement
PROJECT LOCATION: 4120 New Bern Avenue, Raleigh, NC 27610
Informal Bid #: 274-ES-FO-FY27-OverheadDoorReplacement
Owner and Contact: City of Raleigh, Facilities and Operations Division
Raleigh Municipal Building
222 West Hargett Street, Suite 605, Raleigh, North Carolina 27601
Project Manager Contact: Steven Chelini
e-mail: Steven.Chelini@raleighnc.gov
Additional Contact: Sophie Helewski
e-mail: Sophie.Helewski@raleighnc.gov
NOTE: Do not refer or use previously published bid documents.
Pursuant to the General Statutes of North Carolina, Section 143-128 et. seq, contractors
are invited to submit Sealed Single Prime Construction bids providing labor, material, and
equipment for entering into a Single Prime Contract. The scope of work includes but is not
limited to the following:
Full replacement for a quantity of twelve (12) overhead doors at the City of Raleigh Heavy
Equipment Shop. The replacement will include all mechanical components, controls and
safety features.
Cost Specifications:
Total cost of this project will be included within the bid package. All labor, materials, equipment
and permitting fees in relation to the purpose of this project are to be included. Bid proposals shall
be for a single lump sum.
Project Scope:
This is a turnkey replacement of a quantity of twelve (12) overhead doors approximately sized
16.5 ft x 18 ft. The replacement will include all mechanical components, controls and safety
features.
Cost Specifications
Total cost of this project will be included within the bid package. All labor, materials, equipment
and permitting fees in relation to the purpose of this project are to be included. Bid proposals shall
be for a single lump sum.
Equipment Specifications
All equipment shall be equivalent to the existing but not limited to:
* Overhead door and rollers.
* Motor to recommended specification that is compliant to existing electrical supply.
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CITY OF RALEIGH
Heavy Equipment Shop Overhead Door Replacement
* Gears and chains to recommended specifications.
* Photo eyes to recommended specification.
* Vertical and horizontal track to recommended specifications.
* Standard three button control (open, close and stop).
* Manual override must be chain operated.
* Remote operation (if applicable).
Note: High voltage electrical from the building panel to the garage door service disconnect
will not be a part of this replacement or scope. All new mechanical equipment must be rated to
be supplied by the existing breaker and electrical supply. Changes to the electrical supply will not
be supported through this replacement.
Installation Specifications
* Demolition of existing overhead door assembly and removal from site.
* All mounting and mounting hardware is to be replaced.
* All low voltage / control wiring is to be replaced.
* Work must be done one (1) bay at a time. Demolition of next bay cannot begin until
previous bay is secured and fully operational.
* Bay door(s) cannot be left unsecured outside of business hours.
* All work is to be done Monday through Friday 8:00 a.m. to 4:30 p.m.
* City of Raleigh will ensure work area is clear of equipment prior to demolition and
installation.
* Contractor cannot use City of Raleigh equipment and must provide their own (ex. aerial
lifts).
* Contractor is to provide and is responsible for all permitting and inspection(s), if
applicable.
Add/Alternate #1:
Provide and install windows in the overhead garage doors.
Add/Alternate #2:
Provide and install side-mount operators/motors for the overhead garage doors.
Sealed bids: Bidders are responsible for ensuring delivery of bids before the deadline.
(No faxed or emailed bids accepted) Bids will be received by:
Time: 4:00 PM
Date: Wednesday, September 23, 2026
Mail Delivery: City of Raleigh, Engineering Services Dept.
Attn: Steven Chelini
P.O. Box 590
Raleigh, NC 27602
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CITY OF RALEIGH
Heavy Equipment Shop Overhead Door Replacement
Drop off Times: 9:00 am - 5:00 pm
Raleigh Municipal Building, 222 W. Hargett St.
Deliver to the 6th Floor, Suite 605
Raleigh, NC 27601
Mandatory Pre-Bid meeting will be held at the project site. Pre-bid attendance may be used
to validate bid submissions. Attendance to the pre-bid will be documented by the City.
Date: Wednesday, August 26, 2026
Time: 9:00 AM
Location: City of Raleigh Heavy Equipment Shop
4120 New Bern Avenue
Raleigh, NC 27610
Questions Deadline: Wednesday, September 2, 2026, by 5:00PM
Paper hard copy sealed bids are required and digital submissions are not allowed. Bidders have
two (2) options for delivery of their bid documents:
* Early delivery via in person/hand delivery on the day of the bid opening during the time
shown above. The City of Raleigh, Facilities and Operations Division project manager
or representative will be onsite at that time to receive bids. Envelopes must be
addressed and sealed and will be securely held.
* Mail-in / drop-off bids in accordance with the address and times shown above.
No public opening will be held in accordance with informal bidding rules.
Contractors are responsible for distributing documents to all sub-contractors.
Information related to this solicitation, including any addenda, will be posted to the Vendor Portal
(https://evp.nc.gov/).
Bidders will be required to show evidence that they are licensed to perform the work in the Bidding
Documents as required by North Carolina General Statute, Chapter 87.
No Bid may be withdrawn for Forty-Five (45) days after opening time.
The City reserves the right to reject any or all bids and to waive informalities.
END OF ADVERTISEMENT FOR BID
Page 5

CITY OF RALEIGH
Heavy Equipment Shop Overhead Door Replacement
INSTRUCTIONS TO BIDDERS
GENERAL
This is a turnkey replacement of a quantity of twelve (12) overhead doors approximately sized
16.5 ft x 18 ft. The replacement will include all mechanical components, controls and safety
features.
Cost Specifications
Total cost of this project will be included within the bid package. All labor, materials, equipment
and permitting fees in relation to the purpose of this project are to be included. Bid proposals shall
be for a single lump sum.
Equipment Specifications
All equipment shall be equivalent to the existing but not limited to:
* Overhead door and rollers.
* Motor to recommended specification that is compliant to existing electrical supply.
* Gears and chains to recommended specifications.
* Photo eyes to recommended specification.
* Vertical and horizontal track to recommended specifications.
* Standard three button control (open, close and stop).
* Manual override must be chain operated.
* Remote operation (if applicable).
Note: High voltage electrical from the building panel to the garage door service disconnect
will not be a part of this replacement or scope. All new mechanical equipment must be rated to
be supplied by the existing breaker and electrical supply. Changes to the electrical supply will not
be supported through this replacement.
Installation Specifications
* Demolition of existing overhead door assembly and removal from site.
* All mounting and mounting hardware is to be replaced.
* All low voltage / control wiring is to be replaced.
* Work must be done one (1) bay at a time. Demolition of next bay cannot begin until
previous bay is secured and fully operational.
* Bay door(s) cannot be left unsecured outside of business hours.
* All work is to be done Monday through Friday 8:00 a.m. to 4:30 p.m.
* City of Raleigh will ensure work area is clear of equipment prior to demolition and
installation.
* Contractor cannot use City of Raleigh equipment and must provide their own (ex. aerial
lifts).
* Contractor is to provide and is responsible for all permitting and inspection(s), if
applicable.
Add/Alternate #1:
Provide and install windows in the overhead garage doors.
Add/Alternate #2:
Provide and install side-mount operators/motors for the overhead garage doors.
Page 6

CITY OF RALEIGH
Heavy Equipment Shop Overhead Door Replacement
PROJECT LOCATION
City of Raleigh Heavy Equipment Shop
4120 New Bern Avenue
Raleigh, NC 27610
BID SCHEDULE
Mandatory Pre-Bid Conference: Wednesday, August 26, 2026, at 9:00AM
Questions Deadline: Wednesday, September 2, 2026, by 5:00PM
Bid Deadline: Wednesday, September 23, 2026, by 4:00PM
BID DOCUMENTS
Project Manager Contact: Steven Chelini
e-mail: Steven.Chelini@raleighnc.gov
phone: (919) 996-3420
City of Raleigh, Facilities and Operations Division
222 West Hargett Street, Suite 605, Raleigh, North Carolina 27601
Additional Contact: Sophie Helewski
e-mail: Sophie.Helewski@raleighnc.gov
phone: (919) 996-3420
Vendor Portal website will post all addenda. The City of Raleigh is not responsible for the
accuracy of documents anyone may obtain from any other source.
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CITY OF RALEIGH
Heavy Equipment Shop Overhead Door Replacement
BID SUBMISSIONS
The submission of a bid will assume that the Contractor has fully examined the site and knows
the existing conditions and has made every provision for operating under the existing
conditions, and has included all necessary items, and has read and understands the Bidding
Documents. No consideration shall be given to any claim for extra compensation or extension of
contract time because of failure to comply with this provision.
Bids must be made in strict accordance with the "Bid Form" provided hereto and all blank
spaces for Unit Prices shall be properly filled in. If no price increase, assign "$0". When
requested alternates (if applicable) or Unit Prices have no entry, the bid may be considered
incomplete, and the bid may be rejected as non-responsive. All bids must be submitted on the
BID PROPOSAL FORM included herein. Prices given shall be both in writing and figures and
the complete form shall be without any lineation, alterations, or erasures. In case of conflicting
prices, the written prices shall govern. Submit one (1) set of bid forms enclosed.
Bids shall be received in strict accordance with all requirements of the General Statutes of North
Carolina. The bid shall be submitted in sealed envelope(s) as noted on the Bid Proposal
Form, with the bidder's name, license number, and project name written on the exterior.
One (1) copy shall be submitted to City of Raleigh's Facilities and Operation
Division.
The Contractor shall fill in the Form of Bid as follows:
A.All bids must be signed by an authorized official of the firm.
B. Each proposal shall include the full name and address, phone number, and e-mail
contact of the bidder.
C.All signatures shall be properly witnessed.
D.It shall be the specific responsibility of the Bidder to deliver this bid to: City of Raleigh
Facilities and Operations Division prior to the date and time specified in the
invitation to bidders for opening of the Bids. Bidders are encouraged to be prompt as
later delivery of a Bid for any reason, including delivery by the United States Postal
Service, shall disqualify the Bid.
E.Modifications of previously deposited bids will be acceptable only if delivered to the
place of the bid by the specified time.
The City of Raleigh shall not be held responsible for late deliveries. Faxed and/or email
submissions will not be accepted. Proposals not received by the designated time will not be
accepted.
The bidder shall fill in and sign the bid form correctly. Bids that show any omission, alterations of
form, additions not called for, conditional bids, or any irregularities of any kind may be rejected.
Except to the extent allowed by statute, bids shall not be withdrawn and bids shall remain subject
Page 8

CITY OF RALEIGH
Heavy Equipment Shop Overhead Door Replacement
to acceptance by the City for a period of Forty-Five (45) days.
It is the City's intention to award a contract for work under this project to the lowest responsive,
responsible bidder. The City reserves the right to reject any and all bids and to waive without
informalities, including without limitation, nonconforming, non-responsive, unbalanced, or
conditional bids. The City of Raleigh further reserves the right to reject the bid of any Bidder whom
it finds, after reasonable inquiry and evaluation, to not be responsible. The City of Raleigh may
also reject the bid of any bidder if the City believes that it would not be in the best interest of the
Project to make an award to that bidder. The City of Raleigh also reserves the right to waive all
informalities not involving price, time, or changes in the Work and to negotiate terms with the
successful bidder.
Upon request, bidders must present satisfactory evidence that they have been regularly
engaged in the business of constructing such work, such as company work history and
references from similar construction projects. And upon request, bidders must show that they
are fully prepared with the necessary capital, equipment, etc., to begin the work promptly, and
complete the same in accordance with specifications.
The bidder to whom the award is made shall be required to furnish work crews of adequate
number, size, and experience to properly perform the work. The Project Manager responsible
for the project is required to be on-site during construction. The interpretation of the number of
crews, size, and experience will be determined by the City of Raleigh as to their adequacy.
The Contractor will furnish all materials, labor, equipment, supervision, tools, machinery, etc. for
complete construction of projects in accordance with plans and specifications of the City of
Raleigh.
The City reserves the right to extend the work in this Contract upon the same terms, provided
that such extensions shall not exceed in cost fifty per cent (50%) of the original Contract price of
the Contract being extended.
The contractor(s) to whom the award is made must carry insurance in the amounts and types
outlined in the Insurance Requirements below.
1. Insurance
Contractor agrees to purchase at its own expense insurance coverages to satisfy the following
minimum requirements. A certificate reflecting the following minimum coverages shall
accompany this Contract:
1.1. Workers' Compensation Insurance:
Limits:
Workers Compensation: Statutory for the State of North Carolina
Employers Liability: Bodily Injury by Accident $1,000,000 each accident
Bodily Injury by Disease $1,000,000 policy limit
Bodily Injury by Disease $1,000,000 each employee
1.2. Commercial General Liability:
Limits:
Each Occurrence: $1,000,000
Personal and Advertising Injury $1,000,000
General Aggregate Limit $2,000,000
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CITY OF RALEIGH
Heavy Equipment Shop Overhead Door Replacement
Products and Completed Operations Aggregate $2,000,000
The aggregate limit must apply per project. The form of coverage must be the ISO CG 00 01
policy as approved by the State of North Carolina Department of Insurance. If a form of coverage
other than the CG 00 01 is used it must be approved by the City's risk manager. Any endorsed
exclusions or limitations from the standard policy must be clearly stated in writing and attached to
the Certificate of Insurance. Completed Operations coverage must be maintained for the period
of the applicable statute of limitations.
1.3. Commercial Automobile Liability:
Limits:
$1,000,000 combined single limit.
1.4. Additional Insured:
Contractor agrees to endorse the City as an Additional insured on the Commercial General
Liability, Auto Liability and Umbrella Liability if being used to meet the minimum liability limits for
General Liability and Automobile Liability.
The Additional Insured shall read 'City of Raleigh is named additional insured as their interest
may appear'.
The Certificate Holder address should read:
City of Raleigh
Post Office Box 590
Raleigh, NC 27602-0590
1.5. Builders Risk Coverage:
Limits:
Minimum limit in the amount of total bid price. The Builder Risk policy must be endorsed to
increase the limit of insurance for all change orders.
1.6. Policy Form:
Builder Risk coverage must be on a direct physical loss basis and contain no exclusion for theft,
collapse or damage to foundations or underground structures, pipes or conduits.
1.7. Named Insured:
The Named Insured shall be The City of Raleigh, the Contractor, and all sub-contractors with a
contractual assumption of responsibility for damage to the project.
All insurance companies must be admitted to do business in North Carolina and be acceptable to
the City's risk manager. If the insurance company(s) is a permitted surplus lines insurer, the
insurance company name, and NAIC number must be submitted to the City's risk manager for
approval before commencing work. Contractor shall be required to provide the City no less than
thirty (30) days' notice of cancellation, or any material change, to any insurance coverage
required by this Contract.
A Certificate of Insurance (COI) must be issued by an authorized representative of the insurance
carrier(s). Certificates of Insurance must have the insurance company name and NAIC number
Page 10