CC600-24 ? STUDENT HOUSING STUDY
| Location: | West Virginia |
|---|---|
| Posted: | Dec 2, 2024 |
| Due: | Dec 12, 2024 |
| Agency: | Casper College |
| Type of Government: | State & Local |
| Category: |
|
| Publication URL: | To access bid details, please log in. |
Attachment Preview
Date Issued: 11/11/2024
Request for Proposal:
Student Housing
Study
Request for Proposal Number:
#CC600-24
PROPOSAL DUE DATE AND TIME:
December 12, 2024 – 2:00 P.M. Mountain Time
Request for Proposal Opening:
December 12, 2024 – 2:00 P.M. Mountain Time
Question Deadline:
December 5, 2024 – 2:00 P.M. Mountain Time
Non-Mandatory Site Visit:
December 3, 2023 – 2:00 P.M. Mountain Time GW 404
PROCUREMENT REPRESENTATIVE:
Shane Pulliam
E-MAIL ADDRESS: shane.pulliam@caspercollege.edu
TELEPHONE NO: (307) 268-2633
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Casper College • 125 College Drive • Casper, Wyoming 82601 • 307-268-2100 • caspercollege.edu
Date Issued: 11/11/2024
TABLE OF CONTENTS
SECTION 1: Definitions and Terminology .............................................................................................. 3
SECTION 2: Specifications and Scope of Work..................................................................................... 3
1. Purpose........................................................................................................................................ 3
2. Background .................................................................................................................................. 4
3. Scope of required services ........................................................................................................... 4
4. Stakeholders ................................................................................................................................ 5
5. Deliverables ................................................................................................................................. 5
6. Schedule ...................................................................................................................................... 6
7. Miscellaneous Information............................................................................................................ 6
8. Proposal Format........................................................................................................................... 6
SECTION 3: Evaluation Methodology .................................................................................................... 7
1. Overview: ..................................................................................................................................... 7
2. Evaluation Criteria: ....................................................................................................................... 7
SECTION 4: Instructions to Bidders and Bid Requirements ................................................................... 8
1. General Conditions:...................................................................................................................... 8
2. Preparation of Proposals .............................................................................................................. 9
3. Pre-Proposal Meeting and Job Walk........................................................................................... 10
4. Submission / Modifications / Withdrawals / Late Bids ................................................................. 10
5. Questions About the RFP / Addendums ..................................................................................... 11
6. Bid Opening ............................................................................................................................... 12
7. Award and Contract Information: ................................................................................................ 12
8. Required Documentation for Awarded Proposal......................................................................... 13
9. Qualifications of Bidder .............................................................................................................. 13
10. Laws and Regulations ............................................................................................................ 13
11. Environment, Health, and Safety ............................................................................................ 14
SECTION 5: Schedule of Activities ...................................................................................................... 14
SECTION 6: BID FORM....................................................................................................................... 15
ATTACHMENT A: Campus Housing Buildings...................................................................................... 17
ATTACHMENT B: Information/Contacts .............................................................................................. 17
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Casper College • 125 College Drive • Casper, Wyoming 82601 • 307-268-2100 • caspercollege.edu
Date Issued: 11/11/2024
SECTION 1: Definitions and Terminology
Wherever used in this bid these or other related procurement documents, the following terms
have meanings indicated which are applicable to both the singular and plural thereof. The terms
can be used interchangeably.
Addendum: Written or graphic instruments issued prior to the opening of bids that clarify,
correct, or change the bid documents or the related procurement documents.
Bid / Bid Form: The price and/or form that is submitted to the college to fulfill the request for
proposal.
Bidder / Firm: The company/vendor that is submitting a bid.
Contract: An agreement between Casper College and the bidder that will include a written
contract, RFP, addendums (if any), purchase order(s), purchase order terms and conditions,
as well as the bidder’s response to the RFP.
Contractor / Architect: The Company awarded a contract or PO for this Bid.
Evaluation Committee / Stakeholders: Casper College hired contractors or employees
that have an interest in the project.
Purchase Order / PO: A contractual agreement with a firm for goods or services that
specifies payment terms, delivery dates, item identification, quantities, freight terms, and
other obligations and conditions.
Request for Proposal (RFP) / Proposal: This formal publicly released document outlining
a need and inviting businesses to submit bids to fulfill our request.
Schedule of Values: A start to finish list of work items on a project including the cost
associated with those work items that the bidders will want to be paid on throughout the
project.
Specifications / Scope of Work: Those portions of this proposal consisting of written or
graphic technical descriptions of materials, equipment, construction systems, standards,
workmanship, goods, services, and administrative details applicable.
• SECTION 2: Specifications and Scope of Work
• Purpose
o Casper College is seeking proposals from qualified professional campus housing
consultants for the development and execution of a Student Housing Study (SHS). In
alignment with Casper College’s mission, vision, values, and strategic plan, the SHS will
evaluate the current housing market both on- and off-campus, will make
recommendations for possible new apartment-style housing, including financial feasibility
in the form of a project pro forma.
o The SHS will be used by the college to identify well-conceived and well-justified capital
outlay projects or public-private partnerships that fit with the overall context of the
college mission as well as the college’s other planning and budget processes.
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Casper College • 125 College Drive • Casper, Wyoming 82601 • 307-268-2100 • caspercollege.edu
Date Issued: 11/11/2024
• Background
o Casper College is located in central Wyoming. It was founded in 1945. The main campus
covers over 170 acres and has 29 buildings. The college’s ranch campus covers 167 acres
and has 7 buildings. There are 118- degree options and 34 technical and career programs.
The student population is more than 4,600 full and part time students. There are 338 full-
time employees, 65 adjunct faculty, 40 part-time, and 200 student workers. The University
of Wyoming (UW/CC) also has classes on our campus along with numerous educational,
cultural, and sporting events that are held on a year-round basis.
o Current on-campus housing options include:
▪ Residence Hall—built in 2011, and features 225 designed double-occupancy rooms
that are currently configured to accommodate 60 single-occupancy rooms, 161
double-occupancy rooms, and 4 show/emergency/offline rooms. As currently
configured, the capacity of the Residence hall is 382 beds.
▪ Wheeler Terrace Apartments—built in 1970. This complex has 18 two-bedroom
apartment units which accommodate 36 students who are billed for their single-
occupancy room within the shared two-bedroom apartment.
▪ Civic Apartments—built in 1965. This complex has 12 one-bedroom, unfurnished
apartments which operate on a 12-month lease agreement. Leaseholders are
allowed to have one adult additional occupant reside with them.
▪ Thorson Apartments—built in 1983. This complex has 12 one-bedroom, fully
furnished apartments which operate on a 12-month lease agreement. Leaseholders
are allowed to have one adult additional occupant reside with them.
o Casper College’s recent Campus Master Plan (CMP) refresh project included a facility
condition assessment of the Wheeler Terrace Apartments, which revealed numerous
significant issues related to poor site drainage, ADA compliance, MEP deficiencies, and pipe
chase safety issues related to construction decisions made when the facility was built in
1970. The firm engaged on the CMP project recommended that the Wheeler Terrace
Apartments be replaced in the next three to five years. Casper College has elected to take
the facility offline for the 2024-2025 academic year.
o Apartment-style housing has continued to be in high demand among students, with all three
apartment-style complexes at Casper College having 100% occupancy rates (with waitlists)
for the past 5 years.
• Scope of required services
o Casper College’s desired outcomes with the SHS:
o On-campus housing market analysis.
▪ Review Casper College’s current on-campus housing facilities to establish a
baseline of current operations and identify current gaps and opportunities.
▪ This may include data collection regarding current housing buildings, room
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Casper College • 125 College Drive • Casper, Wyoming 82601 • 307-268-2100 • caspercollege.edu
Date Issued: 11/11/2024
types and inventories, occupancy rates, housing rates, operational
effectiveness, and percentage of enrolled students who choose on-campus
housing.
▪ This may also include stakeholder engagement in the form of determining why
students choose/do not choose on-campus housing, desired unit types, student
housing needs, and desired amenities.
o Off-campus market analysis.
▪ Review available data and trends on the Casper, Wyoming rental market,
including availability of inventory, types of units and amenities offered,
average rent and utility prices, average vacancy rate, etc.
▪ Evaluate available information regarding rental housing projects currently
proposed or in development which may impact the volume and availability of
units for students in the future.
o Apartment-style housing project recommendations.
▪ Use data collected from market analyses to propose options and discuss feasibility
of new apartment-style housing and/or renovations to existing housing.
▪ Present options and make recommendations for financing/ownership structure of
potential new housing projects (ex. issue of revenue bonds vs. a public-private
partnership).
o Housing project pro forma.
▪ Use data collected in SHS to prepare a project pro forma to show the feasibility of
proposed new construction/renovation projects.
▪ Project pro forma should take into consideration total capital project costs,
operating costs, financing costs, and projected revenues (ex. proposed rent rates
and minimum occupancy thresholds).
o Preparation of a draft report which shall be finalized after receiving feedback from
relevant administrators and stakeholders. The final written report will be presented to
the Casper College Board of Trustees at a mutually agreed upon board meeting.
• Stakeholders
o The chosen consultant(s) will be required to include participation by all affected
stakeholders. A partial listing is noted below.
▪ College students, full and part-time
▪ College employees and various committees
▪ Community leaders and organizations
▪ City of Casper
▪ State of Wyoming
▪ Others as needed or added by Casper College
• Deliverables
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Casper College • 125 College Drive • Casper, Wyoming 82601 • 307-268-2100 • caspercollege.edu
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