Comprehensive Renovation Works at U.S. Government Property 10/481

Dear Prospective Offeror:

The U.S. Embassy in Lilongwe, Malawi is seeking proposals from General Contractors for

comprehensive renovation works at U.S. Government 10/481 including:

- Bathrooms repair – refurbishment of the Master, Common and guest bathrooms.

- Carpentry – Sanding, smoothing and reapplying Plaster of Paris (POP) finishes on ceilings

in the lounge and Kitchen; replacement of damaged/worn window and door screens on

the Veranda; install of new cabinets in the bathrooms.

- Masonry – Removal of existing flooring and installation of new floor tiles in all bedrooms;

close off and separate the pantry space from the kitchen; repair the fence.

- Electrical – Installation of recessed lightings; replacement of all existing shaver lights;

installation of additional power outlets.

- Floor tiling.

- Replacement of all Air Conditioning Units in the house.

- Painting – Paint all the exterior roof surface and underside of the roof overhang.

Enclosed is RFP for the work to be completed. If you would like to submit a quotation, please

review the enclosures and follow the attached Bid Instructions.

The Embassy intends to conduct a pre-proposal conference at the site to discuss and clarify

conditions and requirements. The pre-proposal conference will be held on September

4,2025, at 10:00am, Location 10/481. Prospective offerors/quoters should contact the U.S.

Embassy Lilongwe GSO Procurement office

(LilongweGSOProcurement@State.gov) for additional information or to arrange entry to the

residence.

Proposals are due September 12, 2025, and at 14:00pm. No proposals will be accepted after this

time. Proposals must be in English and incomplete proposals will not be accepted.

Your proposal must be submitted electronically to LilongweGSOProcurement@State.gov.

In order for a quotation to be considered, you must a lso complete and submit the

following:

1. Signed SF-18/OF347 form

2. Acknowledgement of understanding and acceptance of the Statement of Work and

Specifications

3. Pricing

4. Additional information required to support Evaluation Criteria

5. Representations and Certifications

The U.S. Government intends to award a contract/purchase order to the qualified contractor

submitting an acceptable offer at the lowest reasonable price. We expect to award a

contract/purchase order based on initial proposals without holding post-submission discussions,

although we may hold such discussions with companies in the competitive range if there is a

need to do so.

Offerors must be registered or in the process of registering in the SAM.gov (System for Award

Management) database at https://www.sam.gov prior to submittal of their offer/proposal as

prescribed under U.S. Federal Acquisition Regulation (FAR) 4.1102. Failure to be registered at

time of evaluating proposals may deem the offeror’s proposal to be considered non-responsible

and no further consideration will be given. Therefore, offerors are highly encouraged to initiate

registration immediately if they are interested in submitting a response to this requirement.

We welcome your interest in working with the U.S. Embassy in Lilongwe and look forward to

reviewing your proposal.