New Caterpillar Model C18 Marine Diesel Engine, EPA Tier 3 CEC Form 50 CEC Form 55 Local Business Preference Program Bid Checklist

TO: HARBOR DEPARTMENT PURCHASING OFFICE BID NO. F-1294 Page 1
500 Pier "A" Street Show this number on envelope
Berth 161
Wilmington, CA 90744 Purchase Order No. __________________
1. COMPLETE CONTRACT
This entire Bid Request shall become the contract upon its execution by the Executive Director on behalf of the Harbor
Department of the City of Los Angeles. The complete contract shall consist of the entire Bid (including Specifications), this
page, terms and conditions, any addendums, and when required, CONTRACTOR'S BOND. Contractor will be provided with a
copy of the executed contract.
2. GOODS AND SERVICES TO BE PROVIDED BY THE CONTRACTOR
The Contractor agrees, upon acceptance of this offer by the City, to furnish the goods and services herein specified according to
the terms and conditions as set forth herein.
3. AMOUNT TO BE PAID
The City agrees to pay the contractor for the goods or services in the manner described in the paragraph entitled "PAYMENTS"
on the reverse side of this form. Unless otherwise indicated by the Bidder, remittance by the City for goods or services will be
made to the address below.
4 CHOICE OF ALTERNATIVE PROVISIONS; OPTIONS; NOTIFICATION
When alternative provisions are requested, or options are offered, the contractor will be notified as to which provision, or option, is
Being accepted when notification is sent that the Contractor is the successful bidder.
5. DECLARATION OF NON-COLLUSION
The undersigned certifies (or declares) under penalty of perjury that this bid is genuine and not sham or collusive, or made in
the interest or on behalf of any person, firm, or corporation not herein named; that the bidder has not directly or indirectly
induced or solicited any other bidder to put up a sham bid, or any other person, firm or corporation to refrain from bidding,
and that the bidder has not in any manner sought by collusion to secure any advantage over other bidders.
6. LEGAL JUSTIFICATION
This agreement shall be deemed entered into in Los Angeles, California, and shall be governed and construed in accordance
with the laws of the State of California.
EXECUTED AT: __________________________________________ ON THE ________DAY OF ______________________, 20____
City, State Date Month Year
BIDDER MUST COMPLETE AND SIGN BELOW:
Firm Name _____________________________________________________________________________
Phone __________________________________ Fax___________________________________________
Address ________________________________________________________________________________
Street City State Zip
_____________________________________________________________________________________________________________
Signature Printed Name Printed Title
_____________________________________________________________________________________________________________
Signature Printed Name Printed Title
(Approved Corporate Signature Methods)
a) Two signatures: One by Chairman of Board of Directors, President, or a Vice-President AND one by Secretary, Assistant Secretary, Chief Financial
Officer or an Assistant Treasurer.
b) One signature: By corporate designated individual together with properly attested resolution of Board of Directors authorizing person to sign.
NOTARIZATION: Bids executed outside the State of California must be sworn to and notarized below.
In witness whereof the Board of Harbor
County of_____________________ Commissioners of the City of Los Angeles Approved as to form and legality
has caused this contract to be executed by the
State of __________________________S.S. Executive Director of the Harbor ________________________, 20____
Department of said City and said Contractor
Subscribed and sworn this date has executed this contract the day and year City Attorney
written below.
____________________________, 20___
By_________________________________ BY_________________________________
Executive Director Harbor Department Deputy
___________________________________ ___________________________________
Notary Seal Signature Date

FORMAL REQUEST FOR BID
CITY OF LOS ANGELES
HARBOR DEPARTMENT BID NO. F-1294
SUBMIT BID TO: BID DUE BEFORE
Los Angeles Harbor Department 2:00 P.M.
Purchasing Office, 1st Floor
500 Pier Street
OCTOBER 6, 2026
Wilmington, CA 90744
OFFICE HOURS:
7:30 a.m. - 4:30 p.m.
Monday through Friday (excluding Holidays)
Buyer: Leticia Caldera, Procurement Analyst (310) 732-3890
ALL ITEMS REQUESTED MAY BE QUOTED AS "OR EQUAL".
AFFIRMATIVE ACTION - AN APPROVED AA PLAN OR CERTIFICATION, IF NOT ON FILE, WILL BE REQUIRED PRIOR TO AWARD OF CONTRACT.
QUANTITY AND UNIT ITEMS and DESCRIPTION UNIT PRICE EXTENSION
QUOTED
NEW CATERPILLAR MODEL C18 MARINE DIESEL ENGINE, EPA TIER 3
PRICES TO INCLUDE ALL CHARGES AND FEES EXCLUDING SALES TAX. "CHARGES AND FEES"
INCLUDE BUT ARE NOT LIMITED TO DELIVERY, FREIGHT, SHIPPING, HANDLING, ETC.
1. 1 EA Each $__________
MARINE DIESEL ENGINE, MFR: CATERPILLAR, MODEL C18, EPA TIER 3
RATED 477EKW / 775BHP AT 2100 RPM, HEAT EXCHANGED COOLING SYSTEM.
ENGINE SHALL INCLUDE STANDARD EQUIPMENT AND ACCESSORIES LISTED IN THE
BILL OF MATERIALS BELOW.
NOTE: Engine Built to Complete Original Factory Specs of Engine Serial Number (ESN): TNA05600
BIDDER MUST BE AN AUTHORIZED DISTRIBUTOR/DEALER FOR THE MANUFACTURER BEING
QUOTED.
COMPATIBILITY. The above item(s) shall match and intermember with existing equipment now in use by
the Department.
REQ. NO.: REQ24609 STATE TIME OF DELIVER Y: DAYS AFTER RECEIPT OF ORDER.
NOTIFY: C. Patrizio TERMS: DISCOUNT FOR PAYMENT WITHIN DAYS.
LC BIDDER MUST SIGN THIS BID ON PAGE 1
PAGE 2

FORMAL REQUEST FOR BID
CITY OF LOS ANGELES BID NO. F-1294
HARBOR DEPARTMENT (SHOW THIS NUMBER ON ENVELOPE)
BILL OF MATERIALS
Model: C18 Marine Engine Package
Caterpillar Components and Features
Engine Configuration
* EPA Tier 3 certified engine * Commercial marine propulsion application
* ACERT high-performance commercial * Tug application
engine * Single engine installation
* Intermittent duty, D rating * Primary drive
* 2100 RPM * 24-volt electrical system
* 774 BHP (577 bkW)
* Caterpillar C18 marine propulsion engine
Vessel / Certification
* US flagged vessel * MCS certification not required
* EIAPP certification * China emissions certification not required
* Green Passport documentation * No A&P system approval required
* California Proposition 65 warning * Non-German flagged vessel
Cooling / Filtration / Ventilation
* Heat exchanger cooled * Flexible USCG-approved fuel lines
* Closed crankcase ventilation * Spray shielding for fuel cooler
* Shallow sump oil pan * Spray shielding for duplex fuel filter
* Duplex oil filter, front service * Fire-resistant gear cooler hose
* Plate type fuel cooler * No jacket water heater
* Duplex fuel filter, front service * No press cap and fill neck kit
* Transmission oil cooler
Controls / Instrumentation
* Marine engine control panel * No oil level sensor
* MECP I mounting bracket * No Cat A&P panel
* Transmission sensors, ADEM 4 * No MECP A&P harness
* Throttle sensor, pre-calibrated * No Cat A&P sensors and harness
* Caterpillar A&P exhaust temperature * No spare A&P options selected
sensor
* No sea water pressure sensor
3

FORMAL REQUEST FOR BID
CITY OF LOS ANGELES BID NO. F-1294
HARBOR DEPARTMENT (SHOW THIS NUMBER ON ENVELOPE)
Flywheel / Damper/ Charging
* Standard dual damper * No alternator mounting
* Damper guard with alternator, no PTO * No front enclosed clutch
* 24V, 105-amp charging alternator * No hydraulic pump drive
* Standard SAE #1 flywheel housing
Air Starting / Intake
* Air cleaner * No air start silencer
* Electric starting motor, right-hand, 24V * No air pressure regulator
* No air starting motor, left-hand * No air starting motor filter
* No air/electric start pressure sensor
Mounting/ Supports
* Front support and isolators * No rear engine support
* No vibration isolators
Literature / Finish / Packaging
* English literature * No special markings
* Installation drawing not required * No engine protective cover
* Commercial finish * Storage preservation
* Paint: Caterpillar yellow * Marine propulsion analysis
* No packing required
BID ATTACHMENTS
* Form 50 - Bidder Certification
* Form 55 - Prohibited Contributors (Bidders)
* Local Business Preference Program
BIDDER INSTRUCTIONS
REQUEST FOR QUOTATION BIDDER RESPONSIVENESS. In order to be responsive, bidders shall
complete and return all Quotation documents requested by the Port, including addenda, specifications,
drawings and all forms.
The Purchasing Agent may deem a bidder non-responsive if the bidder fails to provide all Quotation
documents requested by the Port at the Quotation closing date and time.
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FORMAL REQUEST FOR BID
CITY OF LOS ANGELES BID NO. F-1294
HARBOR DEPARTMENT (SHOW THIS NUMBER ON ENVELOPE)
QUESTIONS. Bidders shall submit questions regarding this RFB no later than one week before the bid
due date. Questions received after this time will not receive a response.
ADDENDA. From time to time, the Harbor Department may deem it necessary to issue an
addendum(a) to modify or cancel a Bid Request. Such addendum(a) will be available on the Port of Los
Angeles internet website - www.portoflosangeles.org and the Regional Alliance Marketplace for
Procurement (RAMP) website - www.rampla.org. It is the responsibility of the bidder to be aware of and
respond to any such addendum(a) before the deadline of the applicable bid request. Failure to do so
may deem the bid non-responsive.
BID SUBMITTAL TIMELINESS. Bidders solely are responsible for the timeliness of their submittals. As
such, bidders are cautioned to budget adequate time to ensure that their bids are delivered at the
location designated at or before the deadline set forth above. Bidders are cautioned that matters
including, but not limited to, traffic congestion, security measures and/or events in or around the Harbor
Department, may lengthen the amount of time necessary to deliver the bid, whether the bid is submitted
in person or by mail.
AWARD. The Harbor Department reserves the right to reject any or all Bids, award Bid as a whole, split
award or delete line items as it may deem necessary, unless otherwise stated herein.
SUPPLIER CONTACT INFORMATION
Contact Person: __________________________________________________
Title: ___________________________________________________________
Telephone No.: ___________________________________________________
E-Mail Address: ___________________________________________________
24 Hour Contact No.: ______________________________________________
CONTRACTUAL TERMS
AUTHORIZED DISTRIBUTOR/DEALER. Bidder must indicate if it is an authorized factory distributor/
dealer for the manufacturer being quoted (please initial).
Yes: __________ No: __________
If bidder is not an authorized distributor/dealer, the bidder shall submit with its Quotation a formal Letter
of Certification from the manufacturer, stating that the manufacturer will honor any warranty claims by
the City for equipment, parts, and/or materials provided by the bidder.
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FORMAL REQUEST FOR BID
CITY OF LOS ANGELES BID NO. F-1294
HARBOR DEPARTMENT (SHOW THIS NUMBER ON ENVELOPE)
The manufacturer will be responsible for any default of the supplier that is not corrected by the supplier
in a timely and efficient manner. This responsibility includes replacing incorrect or defective parts,
trouble shooting, and correcting problems that are traceable to the manufacturer.
ADDITIONAL QUANTITIES. The Harbor Department requests the option to purchase additional
quantities of above item(s) at the same prices, terms and conditions, providing that the total of any of the
additional quantities does not exceed the total for that item, and providing that the Harbor Department
exercise the option before: _____________________________________.
NEW AND UNUSED. The equipment furnished shall be new and unused, current model.
WARRANTY. Terms of warranty on equipment offered. Free PARTS & SERVICE (LABOR) for
defective parts and workmanship for the following period after equipment has been accepted:
___________________________________________
MATERIAL, EQUIPMENT, SERVICE
ILLUSTRATIVE AND TECHNICAL DATA. When quoting other than the specified brand or when no
brand is indicated, Bidder must submit with bid, complete illustrative and technical data on materials or
equipment proposed to be furnished. Failure to furnish such data may void bid.
MAKES, MODELS & BRAND NAMES. Makes, Models & Brand Names referenced are for illustrative or
descriptive purposes only and are not intended to be restrictive to any particular product. If bidder
proposes to furnish another product equal in quality and purpose, such bids will be considered as long
as they materially comply with the specifications. Alternate Make, Model, Brand Names, and/or Catalog
Number(s) must be indicated opposite each item in the space provided.
The specified Make, Model, and Brand Name must be furnished unless otherwise specified by bidder.
SPECIFICATION CHANGES. If provisions of the Specifications preclude bidder from submitting bid, the
bidder may request in writing that the specifications be modified. Such request must be received by the
Purchasing Officer at least five (5) working days before bid opening date. All bidders will be notified by
Addendum of any approved changes in the specifications.
DEVIATION FROM SPECIFICATIONS. Specifications contained herein are to describe the construction,
design, size, and quality of the desired product and are not intended to be restrictive to any particular
product. If bidder proposes to furnish another product equal in quality and purpose, such bids will be
considered as long as they materially comply with the specifications. Each deviation from the
specifications must be stated in a letter, attached to bidder's submittal. Failure to do so may void bid.
DELIVERY
DELIVERY. Delivery is requested as soon as possible after vendor receives order. If this time cannot
be met, show in the space provided on the Bid Sheet the best delivery time you can guarantee. The
Harbor Department reserves the right to make award based on delivery time quoted.
6

FORMAL REQUEST FOR BID
CITY OF LOS ANGELES BID NO. F-1294
HARBOR DEPARTMENT (SHOW THIS NUMBER ON ENVELOPE)
DELIVERY POINT. Prices to include all delivery charges, F.O.B. Harbor Department, Construction &
Maintenance Division, 500 Pier A Street, Wilmington, CA 90744.
FINANCIAL TERMS
BILLING DISCOUNT TERMS. Billing Discount terms offering 20 days or more will be considered in
making evaluation for award.
SALES TAXES. Do not include Sales Taxes in your Bid. Sales Taxes will be added at time of order.
SALES TAX PERMIT. Vendor's California State Board of Equalization Permit No. required to collect
California State Sales Tax. Permit Number: ________________________________.
FEDERAL EXCISE TAX. The City of Los Angeles Harbor Department is exempt from payment of
Federal Excise Taxes and will furnish vendor with a Tax Exemption Certificate. PRICING NOT TO
INCLUDE ANY FEDERAL EXCISE TAX.
VENDOR PAYMENT. Please note: Vendor name and address must be submitted exactly as it will
appear on the invoice. If invoice remit to (remittance) name and address are different from the bid name
and address, please indicate:
REMIT TO: NAME: __________________________________________________________
ADDRESS: __________________________________________________________
__________________________________________________________
Invoices submitted for payment where the invoice name and address does not match the name as it
appears on the purchase order or as indicated in the space above, will not be processed and will be
returned to the vendor.
BUSINESS TAX REGISTRATION CERTIFICATE (BTRC). In accordance with the City of Los Angeles
Municipal Code, a Business Tax Registration Certificate may be required of persons engaged in
business activity within the City. The Office of Finance, Tax and Permit Division, (844) 663-4411, has
sole authority in determining a firm's tax requirements and in issuing Business Tax Registration
Certificates or Business Tax Exemption Numbers. Accordingly, firm's current Business Tax Registration
Certificate or Business Tax Exemption Number must be clearly shown on all invoices submitted for
payment. Bidder, in submitting this bid, acknowledges and accepts the above requirements and
recognizes that no invoice will be processed for payment without inclusion of the Business Tax
Registration Certificate or Business Tax Exemption Number.
BTRC/BTRC Exemption Number: .
7

FORMAL REQUEST FOR BID
CITY OF LOS ANGELES BID NO. F-1294
HARBOR DEPARTMENT (SHOW THIS NUMBER ON ENVELOPE)
TAXPAYER IDENTIFICATION NUMBER. Contractor declares that it has an authorized Taxpayer
Identification Number (TIN), which must be indicated on all invoices. No payments will be made under
this agreement without a valid TIN number.
SELECTED BIDDER SHALL PROVIDE A COPY OF THE COMPANY'S W-9 FORM.
THERE IS A CALIFORNIA STATE TAX WITHHOLDING REQUIREMENT FOR OUT-OF-STATE
VENDORS. IF THE W-9 FORM INDICATES AN ADDRESS OUTSIDE OF CALIFORNIA, A TAX
WITHHOLDING FORM SHALL BE REQUIRED.
GENERAL RULES AND REGULATIONS
ETHICS. Persons who submit a response to this solicitation (bidders) are subject to Charter section
470(c)(12) and related ordinances. As a result, bidders may not make campaign contributions to and or
engage in fundraising for certain elected City officials or candidates for elected City office from the time
they submit the response until either the contract is approved or, for successful bidders, 12 months after
the contract is signed. The bidder's principals and subcontractors performing $100,000 or more in work
on the contract, as well as the principals of those subcontractors, are also subject to the same limitations
on campaign contributions and fundraising.
Bidders must submit CEC Forms 50 and 55 (provided as attachments) to the awarding authority at the
same time the response is submitted. The forms require bidders to identify their principals, their
subcontractors performing $100,000 or more in work on the contract, and the principals of those
subcontractors. Bidders must also notify their principals and subcontractors in writing of the restrictions
and include the notice in contracts with subcontractors. Responses submitted without completed CEC
Forms 50 and 55 shall be deemed nonresponsive. Bidders who fail to comply with City law may be
subject to penalties, termination of contract, and debarment. Additional information regarding these
restrictions and requirements may be obtained from the City Ethics Commission at (213) 978-1960 or
ethics.lacity.org.
LOCAL BUSINESS PREFERENCE PROGRAM. The Harbor Department is committed to maximizing
opportunities for local and regional businesses, as well as encouraging local and regional businesses to
locate and operate within the Southern California region. It is the policy of the Harbor Department to
support an increase in local and regional jobs. The Harbor Department's Local Business Preference
Program (LBPP) aims to benefit the Southern California region by increasing jobs and expenditures
within the local and regional private sector.
Vendors who qualify as a Local Business Enterprise (LBE) will receive an 8% preference on any bid for
goods, materials, supplies, and related services valued in excess of $150,000. The preference will be
applied by calculating the bidder's price at 8% less than the quoted price. The Harbor Department will
use the applied preference for bid tabulation only. Actual amount paid to the lowest bidder will be the
price quoted by the lowest bidder meeting specifications.
The Harbor Department defines a LBE as:
8

FORMAL REQUEST FOR BID
CITY OF LOS ANGELES BID NO. F-1294
HARBOR DEPARTMENT (SHOW THIS NUMBER ON ENVELOPE)
(a) A business headquartered within Los Angeles, Orange, Riverside, San Bernardino, or Ventura
Counties. Headquartered shall mean that the business physically conducts and manages all of its
operations from a location in the above-named counties; or
(b) A business that has at least 50 full-time employees, or 25 full-time employees for specialty
marine contracting firms, working in Los Angeles, Orange, Riverside, San Bernardino, or Ventura
Counties.
In order for Harbor Department staff to determine the appropriate LBE preference, Bidder shall
complete, sign, notarize and submit the attached Affidavit and Bidder Description Form. The Affidavit
and Bidder Description Form will signify the LBE status of the Bidder and subcontractors.
In the event of Bidder's noncompliance during the performance of the Contract, Bidder shall be
considered in material breach of contract. In addition to any other remedy available to City under this
Contract or by operation of law, the City may withhold invoice payments to Bidder until noncompliance is
corrected, and assess the costs of City's audit of books and records of Bidder and its subcontractors. In
the event the Bidder falsifies or misrepresents information contained in any form or other willful
noncompliance as determined by City, City may disqualify the Bidder from participation in City contracts
for a period of up to five (5) years.
REGIONAL ALLIANCE MARKETPLACE FOR PROCUREMENT (RAMP). PRIOR TO BEING
AWARDED A CONTRACT with the Harbor Department, all vendors must be registered on the City's
Contracts Management and Opportunities Database, Regional Alliance Marketplace for Procurement
(RAMP), at http://www.RAMPLA.org.
Respondents are advised, pursuant to Executive Directive 35, if a bidder is selected and awarded a
contract, and if the vendor is a for-profit company or corporation, the vendor shall, within 30 days of the
effective date of the contract and on an annual basis thereafter (i.e., within 30 days of the anniversary of
the effective date of the contract), report the following information to City via the Regional Alliance
Marketplace for Procurement ("RAMP") or via another method specified by City: vendor's and any
subcontractor's annual revenue, number of employees, location, industry, race/ethnicity and gender of
majority owner ("contractor/subcontractor Information"). On an annual basis, the vendor shall further
request that any subcontractor input or update its business profile, including the vendor/subcontractor
information, on RAMP or via another method prescribed by City.
Vendors who are already registered may look up their RAMP ID at https://www.rampla.org/s/regional-
profiles.
RAMP ID Number: _______________________
NORTH AMERICAN INDUSTRY CLASSIFICATION SYSTEM (NAICS). Federal statistical agencies
use NAICS as the standard for data collection related to the U.S. business economy. For additional
information, please go to https://www.census.gov/naics/.
Please provide your company's NAICS code(s): ____________________________________________
9

FORMAL REQUEST FOR BID
CITY OF LOS ANGELES BID NO. F-1294
HARBOR DEPARTMENT (SHOW THIS NUMBER ON ENVELOPE)
SMALL BUSINESS, MINORITY-OWNED, WOMEN-OWNED, DISABLED VETERAN-OWNED AND
ALL OTHER BUSINESS ENTERPRISES: It is the policy of the Department to provide Small Business,
Minority-Owned, Women-Owned, Disabled Veteran-Owned and all Other Business Enterprises
(SBE/MBE/WBE/DVBE/OBE) an equal opportunity to participate in the performance of all Department
contracts. Bidders are encouraged to continue assisting the Department in implementing this policy by
taking all reasonable steps to ensure that all available business enterprises, including SBEs, MBEs,
WBEs, DVBEs, and OBEs, have an equal opportunity to compete for and participate in Department
contracts.
EQUAL BENEFITS POLICY. The Board of Harbor Commissioner of the City of Los Angeles adopted
Resolution No. 6328 on January 12, 2005, agreeing to adopt the provisions of Los Angeles City
Ordinance 172,908, as amended, relating to Equal Benefits (Section 10.8.2 et seq. of the Los Angeles
Administrative Code) as a policy of the Harbor Department. Bidder shall comply with the policy
whenever applicable. Violation of the policy shall entitle the City to terminate any agreement with Bidder
and pursue any or all other legal remedies that may be available.
ENVIRONMENTAL MANAGEMENT SYSTEM
The Los Angeles Harbor Department (Port) is committed to managing resources and conducting Port
development and operations in both an environmentally and fiscally responsible manner. The Port will
strive to improve the quality of life and minimize the impacts of its development and operations on the
environment and surrounding communities through the continuous improvement of its environmental
performance and the implementation of pollution prevention measures, in a feasible and cost-effective
manner that is consistent with the Port's overall mission and goals, as well as with those of its customers
and the community. To ensure this policy is successfully implemented the Port will develop an
environmental management program that will:
1. Ensure this environmental policy is communicated to Port staff, its customers, and the
community;
2. Ensure compliance with all applicable environmental laws and regulations;
3. Ensure environmental considerations are included in planning, property, financial,
developmental, and operational decisions, including feasible and cost effective options for
exceeding applicable requirements;
4. Define and establish environmental objectives, targets, and best management practices and
monitor performance;
5. Ensure the Port maintains a Customer Outreach Program to address common environmental
issues; and
6. Fulfill the responsibilities of each generation as trustee of the environment for succeeding
generations through environmental awareness and communication with employees,
customers, regulatory agencies, and neighboring communities.
The Port is committed to the spirit and intent of this policy and the laws, rules and regulations, which
give it foundation.
COMPLIANCE WITH LAWS. Vendor shall comply with all applicable Ordinances, laws, Rules and
Regulations of the City and of any County, State or Federal Government, or subdivision thereof. This
applies even though such requirements may not be specifically mentioned in the Specifications or shown
on the Plans.
10