25-130 National Equestrian Center Parking Lots and RV Camping Area

Location:	Missouri
Posted:	Nov 19, 2025
Due:	Dec 12, 2025
Agency:	St. Charles County
Type of Government:	State & Local
Category:	Y - Construction of Structures and Facilities Z - Maintenance, Repair or Alteration of Real Property
Solicitation No:	25-130
Publication URL:	To access bid details, please log in.

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LEGAL NOTICE

INVITATION FOR FORMAL BID

IFB 25-130

For

National Equestrian Center Parking Lots and RV Camping Area

For

ST. CHARLES COUNTY GOVERNMENT

ST. CHARLES, MISSOURI

St. Charles County is seeking bids for National Equestrian Center Parking Lots and RV

Camping Area. The vendor must guarantee the quoted prices for a period of Ninety (90)

days. The county reserves the right to terminate the contract for any violation, by the

successful bidder, of any term or condition of the contract by giving thirty (30) days written

notice stating the reasons therefore and giving the party time to remedy any deficiencies.

All bid prices submitted must be guaranteed for ninety (90) days.

BID INSTRUCTIONS

One [1] signed original and one [1] signed copy of the bid must be received in a sealed

envelope plainly marked “25-130 National Equestrian Center Parking Lots and RV

Camping Area” with the date and time of the bid opening in the lower left corner of the

envelope.

An authorized representative of the company/person submitting the bid must sign the bid,

in blue ink.

Bids must be submitted to the St. Charles County Finance Department, 201 North Second

Street Room 541 St. Charles MO 63301 prior to the bid opening.

Bid opening will be on 12/12/2025 at 10:00 am, in Room 116 of the St. Charles County

Administration Building, 201 North Second Street, St. Charles, MO 63301.

St. Charles County reserves the right to accept and/or reject any and all bids.

Bid results may be obtained by going to our St Charles County Government website @

http://www.sccmo.org/Bids.aspx click on “show Closed/Awarded/Cancelled bids”,

select bid and click on “related documents”. No phone calls please. The time it takes

for final bid results to be made public depends on the complexity of the project and the cost

of the project.

BID INQUIRIES

Any questions or clarifications concerning this Request for Bid must be submitted

in writing via E-mail to:

Lenore Faulkner, Purchasing Coordinator

St. Charles County Government

Finance Department

201 North Second St

St. Charles, Missouri 63301

lefaulkner@sccmo.org

For questions or inquiries concerning the specifications please contact:

Joe James, Park Planner

Parks Department

St Charles County Government

201 North Second St, Room 510

St. Charles, Missouri 63301

jrjames@sccmo.org

25-130 National Equestrian Center Parking Lots &

RV Camping Area

Proposal Response from (please complete)

Page 2 of 37

_______________________________________

Name of Company or Individual

A recommended pre-bid meeting will be held on Tuesday, 12/02/25 at 10:00 am. Site

Project site, 6880 Lake St. Louis Blvd., Lake Saint Louis, Missouri 63367. A site

walkthrough will immediately follow this meeting for those interested.

 The bid number and title shall be referenced on all correspondence.

 All questions must be received no later than 2:00 PM on 12/05/2025. Any question

received after this deadline may not be answered.

Responses to questions/clarifications will be placed on the County’s website

http://www.sccmo.org/Bids.aspx. Check this website frequently for updates and any

addendum that are issued.

Prohibited Communication

Contact with any representative, other than through the procedure outlined in the

section titled “Bid Inquiries”, concerning this request is prohibited PRIOR TO BID

OPENING. Representative shall include, but not be limited to, all elected and

appointed officials, and employees of St. Charles County and their Agents within St.

Charles County.

Any Offeror engaging in such prohibited communications prior to Bid Opening may

be disqualified at the sole discretion of St. Charles County.

25-130 National Equestrian Center Parking Lots &

RV Camping Area

Page 3 of 37

Proposal Response from (please complete)

_______________________________________

Name of Company or Individual

TERMS AND CONDITIONS

 St. Charles County reserves the right to reject any and all bids or parts of a bid and

waive technicalities, and to adjust quantities.

 All bids will be considered final. No additions, deletions, corrections, or adjustments

will be accepted after the time of bid opening.

 All delivery costs or charges must be included in the F.O.B. destination bid price.

 City, County and State of Missouri Sales Tax and Federal Taxes are not applicable

to sales made to St. Charles County and must be excluded.

 The contract shall be effective for the approximate twelve (12) month period from the

date of the notice of award.

 The electronic version of this bid/RFP is available upon request. The document was

entered into WORD for Microsoft Windows. The Purchasing Office does not

guarantee the completeness and accuracy of any information provided on the

electronic version. Therefore, respondents are cautioned that the hard copy of this

bid/RFP on file in the Purchasing Office governs in the event of a discrepancy

between the information contained in or on the electronic version and that which is

on the hard copy.

 Vendors are required to clearly identify any deviations from the specifications in this

document.

 An authorized officer of the company submitting the bid must sign all bids, in blue

ink.

 Vendors must submit two [2] signed copies of their bid; one is to be an original and

so marked.

 All prices and notations must be in blue ink or typewritten on the attached form.

Mistakes must be crossed out, corrections typed adjacent and must be initialed in

blue ink by the person signing the bid.

 St. Charles County will not award any bid to an individual or business having any

outstanding amounts due from a prior Contract or business relationship with the

County or who owes any amount(s) for delinquent Federal, State or Local taxes, fees

and licenses.

 Sealed proposals received after the designated time of the receipt of the sealed

proposals will be considered as “No Bid” and “Void” and will not be opened.

25-130 National Equestrian Center Parking Lots &

RV Camping Area

Proposal Response from (please complete)

Page 4 of 37

_______________________________________

Name of Company or Individual

 The successful bidder is specifically denied the right of using in any form or medium

the names of St. Charles County or any other public agency within St. Charles

County Government for public advertising unless express written permission is

granted.

 All bidders must possess the necessary and appropriate business and/or

professional licenses in their field.

 The County will make its award to the lowest responsive, responsible bidder unless

additional criteria is established herein. When payments are to be made to the

County, the County will award based on payments unless these documents establish

additional criteria. As used for this award, “responsive” shall mean a bid that

conforms in all respects with the terms and conditions of the County’s requirements.

As used for this award, “responsible” shall mean that the bidder has the capability in

all respects to perform fully the contract requirements, and the integrity and reliability

which will assure good faith performance.

 County reserves the right to accept any item or group of items offered, unless the

bidder qualifies his bid by specific limitations. The bid can be on an "all or none"

basis if wording in the bid so states and if all items solicited are included in the bid.

 When applicable, provide unit prices and extension prices. Where there is

disagreement in the unit and extension prices, the unit price shall govern.

 MISSOURI PREVAILING HOURLY WAGE RATES

The proposal for this Contract shall be based upon the required payment by the

Bidder for wages for each craft or type of workmen required to execute the Contract

as determined by the Department of Labor and Industrial Relations of Missouri,

pursuant to Sections 290.210 to 290.340, RSMo. For those projects with a total cost

of more than $75,000.00, a schedule of such prevailing hourly rate of wages as

determined by the Department of Labor and Industrial Relations of Missouri,

pursuant to said statutory provisions and made a part of this Contract, Annual Wage

Order #32 as amended 06/26/25.

Effective August 28, 2018, the provisions of sections 290.210 to 290.340 shall not

apply to the construction of public works for which either the engineer’s estimate of

the bid accepted by the City for the total project is in the amount of $75,000.00 or

less. For any awarded bid in the amount of $75,000.00 or less that becomes

subject to a contract amendment that increases the total project cost in excess of

$75,000.00, the provisions of 290.210 to 290.340 shall apply only to that portion of

the project that is in excess of $75,000.00.

25-130 National Equestrian Center Parking Lots &

RV Camping Area

Page 5 of 37

Proposal Response from (please complete)

_______________________________________

Name of Company or Individual

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Bid Number:	25-130
Bid Title:	25-130 National Equestrian Center Parking Lots and RV Camping Area
Category:	SCCMO Highway/Road and Bridge Projects
Status:	Open