DRC260028 - ODRC ? Poly Armor Powder Paint for the OPI Metal Shop
| Location: | Ohio |
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| Posted: | Jan 6, 2026 |
| Due: | Jan 12, 2026 |
| Agency: | State Government of Ohio |
| Type of Government: | State & Local |
| Category: |
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| Solicitation No: | SRC0000035662 |
| Publication URL: | To access bid details, please log in. |
| Solicitation ID: | SRC0000035662 |
| Solicitation Name: | DRC260028 - ODRC – Poly Armor Powder Paint for the OPI Metal Shop |
| Original Begin Date: | 12/5/2025 10:01:35 AM |
| Begin Date: | 1/6/2026 9:07:25 AM |
| End Date: | 1/12/2026 12:00:00 PM |
| Inquiry End Date: | 1/9/2026 12:00:00 PM |
| Commodity: | Powder coat |
| MBE Set Aside: | MBE Set Aside |
| Agency: | DRC-Dept of Rehab & Corrections |
| Solicitation Status: | Open for Bidding |
| Solicitation Type: | Request for Quote (RFQ) |
Solicitation General Information
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In an MBE set-aside solicitation, only those bidders/suppliers with an active MBE certification at the time the solicitation closes can submit a response
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Solicitation ID
SRC0000035662
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Solicitation Name
DRC260028 - ODRC – Poly Armor Powder Paint for the OPI Metal Shop
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RFx Type
Request for Quote (RFQ)
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Lot #
1
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Solicitation Status
Open for Bidding
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Round #
2
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MBE Set Aside
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Begin Date
1/6/2026 9:07:25 AM (ET)
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Amendment?
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End Date
1/12/2026 12:00:00 PM (ET)
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Inquiry End Date
1/9/2026 12:00:00 PM
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Summary
OPI is seeking bids for Poly Armor powder coat paint for the OPI Metal Shop located in the Marion Correctional Institution.
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Predecessor Contract
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Process
Offerors will need to review the attached RFQ documents, follow the instructions provided in the document, and submit all of the required documentation via OhioBuys.
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Ship To
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1 Record(s)
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0 Record(s)
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Solicitation Documents
5 Record(s)
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Attachment Preview
INVITATION TO BID
DRC260028
The Ohio Department of Rehabilitation and Correction, is requesting proposals for:
ODRC – Poly Armor Powder Paint for the OPI Metal Shop
Please see OhioBuys Sourcing Project SRC0000035662 for all applicable dates and times.
No proposals will be accepted after the OhioBuys sourcing project closing time and date.
Bids received after the due date and time will not be evaluated.
OHIOBUYS
STATE OF OHIO ONLINE PURCHASING SOLUTION. OhioBuys provides the primary platform for Supplier partners to
engage in procurement activities with the State of Ohio. For additional information on submitting proposals see the
“Viewing and Responding to Solicitations” Learner Guide or the “Viewing and Responding to Solicitations” Supplier
Training Video linked below.
Learner Guide
https://das.ohio.gov/Portals/0/DASDivisions/GeneralServices/Procurment/pdf/S-
LG.2%20Ohio%20Buys%20Viewing%20and%20Responding%20to%20Solicitations%20LG%20v1.9.pdf?ver=D89k3Z2q
EVzArAN9EzaVdQ%3d%3d
Viewing and Responding to Solicitations
https://www.youtube.com/watch?v=K6iE32BUMJ0&feature=youtu.be
INQUIRIES. Offerors may make inquiries regarding this ITB any time during the inquiry period listed in the Calendar of
Events. To make an inquiry, Offerors must login to OhioBuys, navigate to the solicitation, open the Inquiry tab and submit
their inquiry.
Offerors will not receive a personalized e-mail response to their question, nor will they receive notification when the
question has been answered.
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Offerors may view inquiries and responses on the OhioBuys Public Solicitations page by opening the Solicitation Overview
and navigating to the inquiries section of that page. ODRC will try to respond to all inquiries within 48 hours of receipt,
excluding weekends and State holidays. ORDC will not respond to any inquiries received after 4:00 pm. on the inquiry
end date.
PURPOSE. The Ohio Department of Rehabilitation and Correction (ODRC) is soliciting competitive sealed bids raw
material garment fabric and cloth sheeting and this ITB is the result of that request. If a suitable offer is made in response
to this ITB, the State of Ohio (State), through ODRC, may enter into a contract (the Contract) to have the selected Offeror
(the Contractor) perform all or part of the Project (the Work). This ITB provides details on what is required to submit a bid
for the Work, how the State will evaluate the Bids, and what will be required of the Contractor in performing the Work.
This ITB also gives the estimated dates for the various events in the submission process, selection process, and
performance of the Work. While these dates are subject to change, prospective Offerors must be prepared to meet them
as they currently stand.
Once awarded, the term of the Contract will be from the award date through June 30, 2027. Any further renewals will be
by mutual agreement between the Contractor and ODRC for any number of times and for any period of time. The
cumulative time of all mutual renewals may not exceed four (4) years and are subject to and are contingent upon the
discretionary decision of the Ohio General Assembly to appropriate funds for this Contract in each new biennium. ODRC
may renew all or part of this Contract subject to the satisfactory performance of the Contractor and the needs of the
Agency.
Any failure to meet a deadline in the submission or evaluation phases and any objection to the dates for performance of
the Project may result in ODRC refusing to consider the Proposal of the Offeror.
BACKGROUND. The Ohio Department of Rehabilitation & Corrections (ODRC), as established under House Bill 494,
with responsibilities defined in Ohio Revised Code 5120 oversees the supervision of over 44,900 offenders in Ohio at 28
state prisons, which includes 3 prisons operating as private prisons, contracted to the agency. The institutions vary in level
of security and include corrections reception centers, correctional camps, and pre-release centers. The mission of ODRC
is to reduce recidivism among those we touch. The values of the agency are aligned to support the mission of the agency.
The values of the agency are as follows: (1) Take care of our staff; they will transform our incarcerated population (2) One
team-one purpose (3) Civility towards all and
(4) Hope is job one.
Final responsibility for operation of the Department rests with the Governor who appoints the Director. The Department's
Director serves at the pleasure of the Governor. The Director has full power and authority in the supervision and control of
the Department's affairs and is its chief administrative officer.
Ohio Penal Industries (OPI) is a division of the Ohio Department of Rehabilitation and Correction. The OPI Metal Shop,
operating out of the Marion Correctional Institution, employs incarcerated adults to manufacture steel institutional furniture,
outdoor furniture, and other steel products for the Department of Rehabilitation, other State Agencies, other local
government entities, and private businesses and individuals.
To maintain continuity of the metal product offerings, OPI is seeking to enter into a contractual agreement to provide these
Poly Armor powder coat items. This will ensure consistency of colors for new products and for refurbishing/repair services
on previously produced products.
Summary: ODRC – OPI is seeking bids to purchase Poly Armor powder coat paint used in the manufacture of steel
products produced at the MCI Metal Shop.
Scope of Work
Invitation to Bid (ITB) DRC260028 is initiated for the purchase of Poly Armor powder coat paint as specified below. All
items are to be packaged in 55-pound boxes with the color code clearly labelled on the outside of each box. Shipping/freight
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charges must be included in the cost of all items. Items will be ordered on an as-needed basis according to incoming
customer orders. Delivery shall be no later than thirty (30) days after receipt of order.
Offeror Requirements:
• Submit a bid for Poly Armor powder coat paint that meets the standards identified in the ITB.
• Provide an electronic copy of the bidder’s color chart for all referenced Poly Armor powder coat paint as part of
the bid proposal.
• Certify ability to complete the project and ship the merchandise within 30 days after receipt of signed contract.
• Describe experience of firm in providing Poly Armor powder coat paint similar to this ODRC project.
• Affirm understanding of project requirements.
• Indicate willingness to comply with State of Ohio Contract Terms and Conditions, as provided and follow ODRC
policies.
• Provide information pertaining to warranty for materials.
Agency Requirements
• Prepare space in advance for delivery.
• Provide copies of all relevant policies and procedures.
• Provide any necessary contractor orientation prior to delivery.
• Provide any escorts required to accompany the vendor’s staff.
• Approve passes for clearance of contractor supplies into facility.
• Review product at completion for acceptance.
Delivery Location
All items on this Invitation to Bid are subject to shipment to the following location:
Location:
OPI Metal Shop
Marion Correctional Institution
940 Marion Williamsport Rd.
Marion, OH 43302
Items Listing:
Item Description
1 G17SSFG19 Play Green
2 G17SSFB3 PAG17 BRIGHT BLUE
3 G17SSFN1 PAG17 STB BLACK
4 G17SSFR13 PAG17 STB FM 49ers RED
Color Code
G17SB128C50
G17SC123C50
G17SH101S50
GI7SA117C50
Quantity/LBS
5,000
3,000
3,000
1,000
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Cost Summary
ODRC – Poly Armor Powder Coat Paint for OPI Metal Shop
DRC260028
Item Description
Color Code
1 G17SSFG19 Play Green
G17SB128C50
2 G17SSFB3 PAG17 BRIGHT BLUE
G17SC123C50
3 G17SSFN1 PAG17 STB BLACK
G17SH101S50
4 G17SSFR13 PAG17 STB FM 49ers RED GI7SA117C50
Quantity/LBS
5,000
3,000
5,000
1,000
Price/LB
Total
Standards are included with item, where applicable
Note: Provide all costs related to completing projects. Shipping must be
included in the cost.
Total bid is all inclusive.
Provide a separate itemized listing of all proposed materials.
Payment Terms are Net 30.
Fiscal Year 2026 equals July1, 2025 through June 30, 2026.
Fiscal Year 2027 equals July 1, 2026 through June 30, 2027.
All costs must be in U.S. Dollars.
The State will not be responsible for any costs not identified.
There will be no additional reimbursement for travel or other related expenses.
BACKGROUND CHECKS
A Background check (LEADS) shall be completed on any individual contractor and may be conducted on anyone coming
into a correctional facility to provide supplies or services, prior to the contracted services being performed. Information
obtained from the background check shall be used to determine whether a contract may be awarded. ODRC will consider
all aspects of an individual's record and will give consideration to individuals with a criminal record. The cost of the
investigation will be the responsibility of the ODRC. Staff names shall be provided by the awarded Contractor to ODRC
within one week of contract award.
Awarded personnel must comply with current, and future state, federal and local laws, court orders, administrative
regulation, administrative directives, and policies and procedures of the ODRC and its respective institutions. DRC policies
can be viewed at: http://www.drc.ohio.gov/web/drc_policies/drc_policies.htm.
INVITATION TO BID INSTRUCTIONS
OhioBuys provides the primary platform for Supplier partners to engage in procurement activities with the State of Ohio.
Instructions, Terms and Conditions for Bidding that apply to the solicitation are attached.
SPECIAL INSTRUCTIONS TO BIDDERS
This will be an all-inclusive bid. Please list all fees on the Cost Summary (bid form).
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DESCRIPTIVE LITERATURE
The Bidder may be required to submit descriptive literature of the supplies or services being offered. If requested, the
literature will be used in the evaluation process to determine the lowest responsive and responsible bidder. If not provided
as part of the bid response, the Bidder must provide said literature within seven (7) calendar days after request/notification
by the Office of Procurement Services to do so. Failure of the bidder to furnish descriptive literature either as part of their
bid response or within the time specified herein will deem the bidder not responsive.
CONTRACT AWARD
The contract will be awarded to the lowest responsive and responsible bidders. The estimated cost will be determined by
multiplying the unit cost by the estimated usage listed in the bid and then adding each of the totals together to arrive at a
total for all items. Failure to bid on all items may result in the bidder being deemed not responsive. However, at the
discretion of ODRC, the contract may be awarded to multiple contractors in the order of lowest responsive and
responsible.
EVALUATION
Bids will be evaluated in accordance with Article I-15 of the “Instructions to Bidders.”
STANDARD CONTRACT - TERMS AND CONDITIONS
(Terms and Conditions for Entities Under State of Ohio May Differ)
A. INSTITUTIONAL SECURITY REQUIREMENTS. Due to institutional security requirements, available hours to perform services
or render supplies may be limited. The Contractor and Agency staff will negotiate a mutually agreeable schedule to provide
services/render supplies. The Contractor recognizes the security requirements for entering a correctional institution and
acknowledges receipt of the “Standards of Conduct for Contractors”. By signing this Contract, the Contractor agrees to comply
with these standards and with safety rules and procedures.
B. INDEPENDENT CONTRACTOR ACKNOWLEDGEMENT. It is fully understood and agreed that Contractor is an independent
contractor and is not an agent, servant, or employee of the Agency or the State of Ohio. Contractor declares that it is engaged as
an independent business and has complied with all applicable federal, state, and local laws regarding business permits and
licenses of any kind, including but not limited to any insurance coverage, workers’ compensation, or unemployment compensation
that is required in the normal course of business and will assume all responsibility for any federal, state, municipal or other tax
liabilities. Additionally, Contractor understands that as an independent contractor, it is not a public employee and is not entitled to
contributions from the Agency or the State of Ohio to any public employee retirement system.
Contractor acknowledges and agrees any individual providing services or rendering supplies under this Contract is not a public
employee for purposes of Chapter 145 of the Ohio Revised Code. Unless Contractor is a “business entity” as that term is defined
in Section 145.037 of the Ohio Revised Code (“an entity with five or more employees that is a corporation, association, firm,
limited liability company, partnership, sole proprietorship, or other entity engaged in business”) Contractor shall have any individual
performing services or rendering supplies under the Contract complete and submit to the Ordering Agency the Independent
Contractor/Worker Acknowledgement form.
Contractor’s failure to complete and submit the Independent Contractor/Worker Acknowledgement prior to commencement of the
work, service or deliverable, provided under this Contract, shall serve as Contractor’s certification that Contractor is a “Business
entity” as the term is defined in Section 145.037 of the Ohio Revised Code.
C. CONTRACTOR TRAINING: If applicable, Agency shall provide Contractor the necessary orientation and a copy of the relevant
Agency’s policies and procedures by which Contractor is expected to abide while on Agency premises.
D. APPROPRIATION OF FUNDS. The Agency’s funds and validity of this Contract are contingent upon the availability of lawful
appropriations by the Ohio General Assembly. If the General Assembly fails at any time to continue funding for the payments or
any other obligations due by the Agency under this Contract, the Agency will be released from its obligations on the date funding
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