REQUEST FOR PROPOSAL (RFP)
DOHxxxx
The Ohio Department of Health (ODH) is soliciting proposals from contractors with the ability and
interest to offer professional services to provide non-fatal overdose data from hospitals to ODH.
1. PROJECT INFORMATION:
1.1. Project Title: Non-Fatal Overdose Reporting
1.2. Solicitation Posting Date: Round 1: 12/16/2025; Round 2: 1/6/2026
1.3. Inquiry Start Date: Round 1: 12/16/2025; Round 2: 1/6/2026
1.4. Inquiry End Date:
• Round 1: 12/26/25 by 3 p.m. All questions must be submitted via Ohio Buys. Questions
received after this date will not receive a response.
• Round 2: 01/14/2026 by 3 p.m. All questions must be submitted via Ohio Buys.
Questions received after this date will not receive a response
1.5. Solicitation End Date:
• Round 1: 01/05/2025 at 3 p.m. All required application components must be received
by this date. Applications must be submitted via Ohio Buys. Each application component
must be clearly labeled.
• Round 2: 01/23/2026 at 3 p.m. All required application components must be received
by this date. Applications must be submitted via Ohio Buys. Each application
component must be clearly labeled.
1.6. Project Background: Each year, approximately 4,000 Ohioans are dying from an unintentional
drug overdose (OD). While making some gains, Ohio is 5th highest in the number of OD deaths
and 12th highest in OD death rates (per 100,000). Individuals who have survived an overdose are
at high risk of a future fatal overdose. Overdose is a reportable condition that emergency
departments must report to the Ohio Department of Health (ODH).
1.7. Project Objective: This project's goal is to continue to receive non-fatal overdose individual
encounters, as reportable by emergency departments, through automatic data feeds transmitted
to ODH. As another valuable tool for preventing drug overdoses, this data will be used to:
1) Allow prescribing providers to see a patient’s overdose history through an indicator in the Ohio
Automated Rx Reporting System (OARRS); and 2) Direct statewide policies and targeted actions.
1.8. Projected Estimated Budget: $67,000 NOT TO EXCEED FOR PROJECT PERIOD
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1.9. Project Award: 1 Award
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1.10. Approximate Project Period: 03/01/2026 – 6/30/2027
ODH reserves the right to execute multiple agreements with awarded provider to fulfill the
entire project period, subject to and contingent on the discretionary decision of the Ohio
General Assembly to appropriate funds (if needed) for the biennium, satisfactory performance
of the awarded providers and the needs of the Ohio Department of Health
1.11. Agreement Term: 03/01/2026 - 6/30/2027 with up to four (4) years of additional Renewal Terms
may not exceed after 6/30/2031.
1.12. Renewal Terms: 12-month optional renewal period(s) dependent upon the receipt and approval
of funds to ODH for this project, this agreement may be renewed into four (4) 12-month terms.
• Renewal Optional Year 1: 7/01/2027 – 6/30/2028.
• Renewal Optional Year 2: 7/01/2028 – 6/30/2029.
• Renewal Optional Year 3: 7/01/2029 – 6/30/2030.
• Renewal Optional Year 4: 7/01/2030 – 6/30/2031.
At the sole option of ODH, ODH may extend this Contract past the initial Agreement Term for a
period of ninety (90) days. Renewal terms may be exercised by mutual agreement between the
Contractor and ODH. The cumulative time of all mutual renewals may not exceed four (4)
additional years and are subject to and are contingent upon the discretionary decision of the Ohio
General Assembly to appropriate funds for this project in each new biennium. If any renewal is
exercised, a new contract will be issued at the beginning of the new biennium. ODH may evaluate
whether a renewal is appropriate considering the satisfactory performance of the Contractor and
the future and continuing needs of ODH’s Programs.
2. CONTRACTOR REQUIREMENTS
2.1 Mandatory Requirements: Offeror(s) must meet all the following mandatory requirements in
order for their proposal to be considered. Failure to meet any mandatory requirement may
result in disqualification:
2.1.1
2.1.2
Offeror must be a certified health information exchange for the state of Ohio.
Offeror must have existing data-sharing connections and agreements with
emergency departments in the state of Ohio for health information sharing.
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2.1.3 Offeror must be able to receive non-fatal drug overdose individual encounters
from hospital emergency departments.
2.1.4 Offeror must have the technical ability to collect, curate, and transmit, through
automated data feeds, the required reportable data fields for non-fatal drug
overdoses on behalf of emergency departments in a usable format for ODH.
3. DATA COLLECTION AND REPORTING FEATURE REQUIREMENTS
3.1. Offeror must collect, curate, and transmit to ODH, through automated data feeds, the following
required data fields:
Last Name
First Name
Date of Birth
Home Address
Home Address 2
Home City
Home State
Home Zip Code
Phone Number
Social Security Number
Sex at Birth
Race
Ethnicity
Deceased
Date of Death
Reporting Facility
Medical Record Number
ED Admit Source
ED Admit Date
ED Admit Time
ED Discharge Date
ED Discharge Time
ED Discharge Disposition
Inpatient Admit Source
Inpatient Admit Date
Inpatient Admit Time
Inpatient Discharge Date
Inpatient Discharge Time
Inpatient Discharge Disposition
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First Diagnosis
Diagnosis Description
Additional Diagnoses
History of Previous Drug
Overdose(s)
Toxicology Performed
Toxicology Collect Date Time
Amphetamines
Anticonvulsants
Antidepressants
Antipsychotics
Barbiturates
Benzodiazepines
Cocaine
Gabapentin
Fentanyl
Marijuana
Muscle Relaxants
Opiates
Xylazine
Other Drug Present
Encounter Class
3.2. Offeror must pull required data fields from multiple data source files and combine into a single
file.
3.3. Offeror must establish a file sharing connection to send ODH non-fatal drug overdose cases on a
daily basis.
3.4. Offeror must report overdose cases within 72 hours after diagnosis.
3.5. Offeror must submit a monthly transmission of overdose cases within 72 hours after the last day
of the month.
4. SCOPE OF WORK AND DELIVERABLES
4.1: Scope of Work
SCOPE OF WORK
5.1.1
Offeror will receive non-fatal drug overdose data reported from Ohio emergency departments through
existing data sharing connections and agreements.
5.1.2
Offeror will perform development work to collect, curate, and combine the required data fields from
multiple sources into a single file usable by ODH. These fields will be pulled from multiple data source
files and will be combined into a single file template.
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5.1.3
5.1.4
5.1.5
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Offeror will establish a file-sharing connection to transmit non-fatal overdose cases to ODH.
Offeror will transmit cases on a daily basis within 72 hours after diagnosis.
Offeror will submit a monthly transmission of cases within 72 hours after the end of the month.
4.2: Deliverables and Due Dates:
DELIVERABLES
4.2.1
Offeror will establish a file-sharing connection to transmit non-fatal
overdose cases to ODH.
4.2.2 Offeror will transmit cases on a daily basis within 72 hours after diagnosis.
4.2.3 Offeror will submit a monthly transmission of cases within 72 hours after the
end of the month.
DUE DATE
15 days after contract
execution
Daily, through 6/30/2027
Monthly, through
6/30/2027
5. TECHNICAL EVALUATION
EVALUATION CRITERIA
5.1 Offeror is a certified health information exchange for the state of Ohio.
5.2
Offeror demonstrates they have the staffing and infrastructure to complete
the work.
Offeror provides evidence of existing data-sharing connections and
5.3
agreements with emergency departments in the state of Ohio for health
information sharing.
5.4
Offeror demonstrates the ability to receive non-fatal drug overdose individual
encounters from hospital emergency departments.
Offeror demonstrates the technical ability to collect, curate, and transmit,
5.5 through automated data feeds, the required reportable data fields for non-
fatal drug overdoses on behalf of emergency departments.
WEIGHT
30
10
20
20
20
TOTAL
100
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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
