Shotgun Replacement and Trade-In - DRC260106 - CTA

Location: Ohio
Posted: Jan 6, 2026
Due: Jan 22, 2026
Agency: State Government of Ohio
Type of Government: State & Local
Category:
  • 10 - Weapons
Solicitation No: SRC0000036073
Publication URL: To access bid details, please log in.
Solicitation ID: SRC0000036073
Solicitation Name: Shotgun Replacement and Trade-In - DRC260106 - CTA
Original Begin Date: 1/5/2026 4:00:00 PM
Begin Date: 1/5/2026 4:00:00 PM
End Date: 1/22/2026 10:00:00 AM
Inquiry End Date: 1/14/2026 10:00:00 AM
Commodity: Police or security shotguns
MBE Set Aside: MBE Set Aside
Agency: DRC-Dept of Rehab & Corrections
Solicitation Status: Open for Bidding
Solicitation Type: Request for Quote (RFQ)

Solicitation General Information
In an MBE set-aside solicitation, only those bidders/suppliers with an active MBE certification at the time the solicitation closes can submit a response
Solicitation ID
SRC0000036073
Solicitation Name
Shotgun Replacement and Trade-In - DRC260106 - CTA
RFx Type
Request for Quote (RFQ)
Lot #
1
Solicitation Status
Open for Bidding
Round #
1
MBE Set Aside
Begin Date
1/5/2026 4:00:00 PM (ET)
Amendment?
End Date
1/22/2026 10:00:00 AM (ET)
Inquiry End Date
1/14/2026 10:00:00 AM
Summary

ODRC is seeking to upgrade its current Duty Shotguns as the shotguns that ODRC currently uses are no longer being produced and the parts are also not being produced. ODRC is seeking a vendor to provide Duty Shotguns. There is a list of shotguns that we are trading in that we will need a trade-in value for. We are seeking the lowest bid after the trade-in discount.

Predecessor Contract
Process

Offerors will need to review the attached ITB documents, follow the instructions provided in the document, and submit all of the required documentation via OhioBuys.

All bids and inquiries must come through OhioBuys. The solicitation adheres to the dates provided in OhioBuys, shall any changes in the dates be necessary, such information will be posted in OhioBuys as well.

OHIOBUYS TRAINING MATERIALS

OhioBuys training materials can be located at this site https://procure.ohio.gov/bidders-and-suppliers/resources/03_Using+OhioBuys
To participate or submit an inquiry for this RFx, you need to be registered in the OhioBuys Supplier Portal. Suppliers are not required at this time to be registered in OAKS. If you have a need to seek technical support, clearly specify you need access to an active Ohio Buys solicitation.
Technical Support 1-877-644-6771
If there is a need for technical support during your proposal submission in the last 48 hours prior to the submissions, contact 614-466-5090.  This number is for OhioBuys solicitation technical questions only; there will not be any questions answered regarding the solicitation.

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Ship To
Contracting Entity
DRC-Dept of Rehab & Corrections
1 Record(s)
0 Record(s)
Solicitation Documents
Keywords
Search Reset
Title Type Att. Validity End Date Validity End Date
SRC0000036073 Shotgun Replacement and Trade-In ITB Public Solicitation Documents (Approved)
A and D, EO 2019 and 2022 , Fact sheet for Bidders Public Solicitation Documents (Approved)
2 Record(s)

Attachment Preview

Invitation to Bid
Sourcing Project:
SRC0000036073 - DRC260106
The Ohio Department of Rehabilitation and Correction is requesting
proposals for:
Shotgun Replacement and Trade-In
* All Dates Must Follow OhioBuys Dates*
1 |Page
Background. The Ohio Department of Rehabilitation & Corrections (ODRC), as established under House
Bill 494, with responsibilities defined in Ohio Revised Code 5120 oversees the supervision of over 44,900
offenders in Ohio at 28 state prisons, which includes 3 prisons operating as private prisons, contracted to
the agency. The institutions vary in level of security and include corrections reception centers, correctional
camps, and pre-release centers. The mission of ODRC is to reduce recidivism among those we touch. The
values of the agency are aligned to support the mission of the agency. The values of the agency are as
follows: (1) Take care of our staff; they will transform our incarcerated population (2) One team-one
purpose (3) Civility towards all and (4) Hope is job one.
Summary: ODRC is seeking to upgrade its current Duty Shotguns as the shotguns that ODRC currently
uses are no longer being produced and the parts are also not being produced. ODRC is seeking a vendor
to provide Duty Shotguns. There is a list of shotguns that we are trading in that we will need a trade-in
value for. We are seeking the lowest bid after the trade-in discount.
Statement of Work:
Items to be purchased:
Quantity Brand
1190
Mossberg
Style
Description
7-Shot Shotgun 590 7 – shot See Specs below
10
Mossberg 590 M Breaching Shotgun NFA
Breacher
Mossberg 590 7-SHOT SKU #50778 1,190 Total
Gauge
12 Gauge Capacity
Action Type
Pump-Action Length
Chamber
3"
LOP
Usage
Security
LOP Type
Barrel Length
18.5"
Sights
Barrel Finish
Matte Blue Stock
Choke
Cylinder Bore Weight
UPC
6+1
38.625"
13.87"
Fixed
Bead
Synthetic (Black)
6.3
015813507783
Mossberg 590-M Breacher Pro Series SKU #50223 10 Total
Gauge
12 Gauge
Choke
Action Type
Pump-Action
Capacity
Chamber
2.75"
Length
Barrel Type
Heavy-Walled, Stand-Off
Sights
Barrel Length
11.5"
Stock
Barrel Finish
Cerakote - Tungsten
Weight
UPC
Cylinder Bore
5+1
24.5"
Bead
Aftershock Bird's Head Grip
7
015813502238
2 |Page
Items ODRC is trading in:
Quantity
1206
10
Description
Various types of Operable Remington 870s. See Below
Remington 870 breaching Shotguns
Police Magnum
Express Magnum
Wingmaster
Marine Magnum
Tactical Magnum
Magnum
Express
870
870 MCS
1,216 total
10 NFA
825
206
102
11
14
50
60
17
10
Offeror Requirements
•
Describe experience of firm in providing rifle sales and trade-ins to facilities that are the same or
like this ODRC project.
•
Provide notification of necessary licenses and permits applicable to provision of service.
•
Provide delivery time of product/service. Affirm understanding of project requirements.
•
Indicate willingness to comply with State of Ohio Contract Terms and Conditions, as provided
and follow ODRC policies.
•
Provide information pertaining to warranty for materials.
Agency Requirements
•
Provide copies of all relevant policies and procedures required for compliance by contractor.
•
Provide any necessary contractor orientation prior to work.
•
Review project activity and approve all deliverables at completion for acceptance.
3 |Page
Items to be
purchased
All Shotguns
being
purchased
Grand Total
Quantity
1
Unit of
Cost
Measure
Amount
Total
Costs
Items to be traded
in
All Shotguns to be
traded in
Grand Total
Quantity
1
Unit of
Cost
Measure
Amount
Total
Costs
Item
Quantity
Unit of
Cost
Total
Measure
Costs
Total cost after
trade in
Grand Total
1
Amount
Note: Provide all costs related to completing the project including shipping and travel. Total bid is all
inclusive.
Provide a separate itemized listing of all proposed materials.
Payment Terms are Net 30.
4 |Page
SECTION IV: TERMS AND CONDITIONS
A. INSTITUTIONAL SECURITY REQUIREMENTS. Due to institutional security requirements, available hours to
perform services or render supplies may be limited. The Contractor and Agency staff will negotiate a mutually
agreeable schedule to provide services/render supplies. The Contractor recognizes the security requirements for
entering a correctional institution and acknowledges receipt of the “Standards of Conduct for Contractors”. By
signing this Contract, the Contractor agrees to comply with these standards and with safety rules and procedures.
B. INDEPENDENT CONTRACTOR ACKNOWLEDGEMENT. It is fully understood and agreed that Contractor is an
independent contractor and is not an agent, servant, or employee of the Agency or the State of Ohio. Contractor
declares that it is engaged as an independent business and has complied with all applicable federal, state, and
local laws regarding business permits and licenses of any kind, including but not limited to any insurance coverage,
workers’ compensation, or unemployment compensation that is required in the normal course of business and will
assume all responsibility for any federal, state, municipal or other tax liabilities. Additionally, Contractor
understands that as an independent contractor, it is not a public employee and is not entitled to contributions from
the Agency or the State of Ohio to any public employee retirement system.
Contractor acknowledges and agrees any individual providing services or rendering supplies under this Contract
is not a public employee for purposes of Chapter 145 of the Ohio Revised Code. Unless Contractor is a “business
entity” as that term is defined in Section 145.037 of the Ohio Revised Code (“an entity with five or more employees
that is a corporation, association, firm, limited liability company, partnership, sole proprietorship, or other entity
engaged in business”) Contractor shall have any individual performing services or rendering supplies under the
Contract complete and submit to the Ordering Agency the Independent Contractor/Worker Acknowledgement form.
Contractor’s failure to complete and submit the Independent Contractor/Worker Acknowledgement prior to
commencement of the work, service or deliverable, provided under this Contract, shall serve as Contractor’s
certification that Contractor is a “Business entity” as the term is defined in Section 145.037 of the Ohio Revised
Code.
C. CONTRACTOR TRAINING: If applicable, Agency shall provide Contractor the necessary orientation and a copy
of the relevant Agency’s policies and procedures by which Contractor is expected to abide while on Agency
premises.
D. APPROPRIATION OF FUNDS. The Agency’s funds and validity of this Contract are contingent upon the availability
of lawful appropriations by the Ohio General Assembly. If the General Assembly fails at any time to continue
funding for the payments or any other obligations due by the Agency under this Contract, the Agency will be
released from its obligations on the date funding expires. If appropriations are approved, the Agency may continue
this Contract past the current biennium by issuing written notice of continuation to the Contractor. Any obligations
of the Agency are subject to Section 126.07 of the Ohio Revised Code.
E. CONFLICT OF INTEREST/ETHICS. Contractor represents, warrants and certifies that it and its employees
engaged in the administration or performance of this Contract are knowledgeable of and understand the Ohio
Ethics and Conflict of Interest laws including but not limited to Chapter 102 and Sections 2921.42 and 2921.43 of
the Ohio Revised Code. Contractor further represents, warrants, and certifies that neither Contractor nor any of its
employees will do any act that is inconsistent with such laws.
F. AMENDMENTS. No change to any provision of this Contract will be effective unless it is in writing and signed by
both parties. Notwithstanding the foregoing, the Agency may reduce nonmaterial changes to writing and provide
notice to the Contractor.
G. WAIVER. The failure of either party at any time to demand strict performance by the other party of any of the terms
of this Contract will not be a waiver of those terms or to any other terms of this Contract. Waivers must be in writing
to be effective, and either party may at any later time demand strict performance.
H. COMPLIANCE WITH LAW. The Contractor must comply throughout the duration of the Contract with all applicable
federal, state, local laws and Executive Orders while performing under this Contract. This shall include maintaining
all business permits and licenses of any kind necessary to its business or to this contract. Contractor’s failure to
maintain required licensure is a breach of Contract.
I. REGISTRATION WITH THE SECRETARY OF STATE. Contractor certifies that it is either: 1. A company that is
properly registered with the Ohio Secretary of State; or 2. A foreign corporation not incorporated under the laws of
the State of Ohio but is registered with the Ohio Secretary of State pursuant to Sections 1703.01 to 1703.31 of the
Ohio Revised Code, as applicable; or c. Exempt from registration requirements of the Ohio Secretary of State.
J. EQUAL EMPLOYMENT OPPORTUNITY. The Contractor will comply with all state and federal laws regarding
equal employment opportunity and fair labor and employment practices, including Section 125.111 of the Ohio
Revised Code and all related Executive Orders. Before a Contract can be awarded or renewed, an Affirmative
Action Plan must be submitted
Development Division.
to
and
approved
by
the
Ohio
Department
of
Development,
Minori5ty|PBuasgineess
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
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