Proposal for Rodent and Pest Control Services

Location:	Arizona
Posted:	Nov 17, 2025
Due:	Dec 5, 2025
Agency:	Navajo Nation
Type of Government:	State & Local
Category:	S - Utilities and Training Services
Solicitation No:	BID No. 25-11-3911DB
Publication URL:	To access bid details, please log in.

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NAVAJO NATION, JUDICIA L BRANCH

Administrative Office of the Courts

Judicial Districts and Programs RODENT AND PEST CONTROL Services

RFP BID NO: 25-10-3911DB

PROPOSAL DUE DATE: December 5, 2025

BID OPENING DATE: December 9, 2025

DESCRIPTION: The Navajo Nation Judicial Branch invites qualified vendors to submit proposal

to establish a twenty-one-month contract for Pest and Rodent Control Services. This service shall

entail pest and rodent control elimination and prevention for the Navajo Nation Judicial Branch

buildings listed in Appendix A and includes all interior and exterior areas listed in section II. The

proposed contract shall begin January 1, 2026 through September 30, 2028. The intent of this RFP

is to promote the health and safety of its staff and the public by preventing and controlling rodent,

pest and reptile infestation in its facilities.

CONTACT PERSON: Raquel Chee, Procurement Analyst, rchee@navajo-nsn.gov, phone: 928-

871-6762

~ RETURN PROPOSALS CLEARLY MARKED ~

“DO NOT OPEN: RFP #25-10-3911DB – Judicial Districts and Programs RODENT AND

PEST CONTROL Services”

PROPOSAL & BID SUBMITTAL DEADLINE AND RELEVANT INFORMATION:

All proposals and bids delivered using UPS or Federal Express must be physically submitted to:

PHYSICAL ADDRESS:

Navajo Nation Judicial Branch

East of Navajo Veterans Park, Window Rock, Arizona 86515

ATTN: Raquel Chee, Procurement Analyst

MAILING ADDRESS:

Navajo Nation Judicial Branch

P.O. Box 520

Window Rock, Arizona 86515

ATTN: Raquel Chee, Procurement Analyst

SECTION I

RESPONDENT REQUIREMENTS:

All respondents must have, as a minimum, the capabilities listed herein, and the bid proposals

submitted must reflect in detail the inclusion of these services as well as the additional forms required

in Section II. Respondents should also provide technical information about the delivery of services

required in this RFP.

Navajo Nation Judicial Branch (NNJB) is seeking proposals from qualified firms and/or individuals

to provide RODENT AND PEST CONTROL services.

Any services need to comply with OSHA standards and other applicable building and safety codes

to ensure the health and safety of all building occupants.

Scope of Work:

The contractor shall be able to provide personnel who have been fully trained in all phases of

RODENT AND PEST CONTROL services. The contractor and staff shall have expertise and

experience in RODENT AND PEST CONTROL management to include the following but not

limited to:

Assessments and approvals needed for Judicial Districts and Programs sites:

1. Inspections and pest monitoring of all facilities (occupied or unoccupied) listed in Appendix

A on a quarterly basis.

2. Recommendations to prevent future pest and rodent infestations.

3. Pest and rodent elimination services of all interior office rooms, lobbies, restrooms, storage

areas, open ceiling areas, kitchen areas, crawl spaces, baseboards and common areas.

4. Pest and rodent elimination services of all exterior areas, including building access points,

under buildings, storage areas, walkways and along buildings.

5. Rodent control products shall be installed in areas that will not be noticeable and will not

affect the safety, health and welfare of the public and employees.

6. The contractor shall provide an environment free from general pests:

a. Crawling insects including ants (all species), earwigs, slow bugs, centipedes, beetles,

cockroaches, spiders, crickets and grasshoppers.

b. Biting insects including fleas, ticks, and bedbugs.

c. Flying insects including bees, wasps, hornets, scorpions, moths, and flies.

d. Rodents including mice, rats, and squirrels.

7. Provide services when needed.

8. Provide labor, supplies, and equipment for the RODENT AND PEST CONTROL services.

9. Provide a schedule and detail of each location to be serviced.

10. Provide start up and inspections before start of services and after services have been

completed.

11. Provide a ticket for RODENT AND PEST CONTROL system to verify service date and

materials used.

12. Services to be performed and completed in accordance with industry acceptable standards.

13. Ensure work order is signed and returned to the Navajo Nation Judicial Branch

Administrative Director of the Courts, each month.

14. Dispose of all hazardous materials and waste when providing RODENT AND PEST

CONTROL services in accordance with Environmental Protection Agency (EPA)

regulations.

15. Must comply with all Federal and Navajo Nation Regulations.

16. Provide labor for all Judicial Districts and Programs facilities.

Payments

17. Invoice Navajo Nation Judicial Branch Administrative Office of the Courts under this

contract.

18. Understand that additional Judicial Districts and Programs facilities may become operational

or closed within the contract period. Contract can be amended to address additional or

decrease of Judicial Districts and Program facilities, as necessary.

19. Ensure service costs such as labor, travel time, mileage, and supplies are reasonable and are

for the work completed for the applicable Navajo Nation Judicial Branch facilities.

20. Each scope of work shall include all applicable taxes associated with each project that include

6% taxes for the Navajo Nation and 7% taxes for Tuba City.

21. Contract is subject to availably of funds.

All services shall be coordinated with Navajo Nation Judicial Branch Administrative Director of the

Courts by email or by phone at 928-871-6762.

RFP Submittal Deadline:

All RFP’s must be received/ mailed / or physically delivered by December 5, 2025, at 4:00 pm MDT

and must be mailed or physically delivered to:

Navajo Nation Judicial Branch Attention: Administrative Office of the Courts, Post Office Box 520

Window Rock, Arizona 86515

Courier Service/Delivery to: Navajo Nation Judicial Branch. Attention: Administrative Office of

the Courts, East Veterans Park, Window Rock, AZ 86515

SECTION II

The following documents are required and must be submitted:

1. Navajo Nation Certification Regarding Debarment & Suspension (Attached)

2. Federal Form Tax W-9

3. Licensed, bonded, and current General Liability Insurance.

A. Proposal Format:

1. Respondent(s) must indicate if they are priority one or two vendors with the Navajo Nation.

2. All proposals must be typewritten on standard 8-1/2 X 11 paper and placed within a binder

with tabs delineating each section. Larger paper is permissible for charts, maps, or the like.

3. An original RFP response and three (3) copies must be provided in sealed envelope.

4. The proposal must be organized and indexed in the following format:

a. A letter of transmittal

b. Statement of Qualifications

c. Proposal on Contract approach

d. Proposed Cost (Sealed in Separate Envelope)

5. Each proposal must be accompanied by a letter of transmittal. The letter of transmittal

must:

a. Provide background on company:

b. Identify the name of the person responding to the RFP:

c. Identify the name, title, and telephone numbers of person authorized to negotiate on

behalf of the organization(s):

d. Identify the names, files, and telephone numbers of person to be contacted for

clarification:

e. Explicitly indicate acceptance of the conditions governing this procurement:

f. Be signed by the person responding to the RFP; and

g. Acknowledge receipt of any and all amendments to the RFP.

6. The respondent must submit a statement of qualifications to include:

a. A resume.

b. Number of years of experience working with Navajo Nation government or other

government entities.

c. Provide three (3) references. Each reference must include the name, address, and

telephone number of a contact person who can describe, in some detail, the quality,

quantity, and substance of services provided. These references should include past

and present clients, including names and contact information.

d. Field related Degree and/or Certification

e. State Pest Management Licensure or Certification

f. Safety Certification

g. The respondent must provide a Certificate of Liability Insurance.

7. Respondent must provide proposal on contract approach.

a. Provide in detail how they would accomplish the objectives described in the scope of

work. This section must include details and sample reports regarding the approach

to completing a monthly pest and rodent control services for all facilities listed in

Appendix A.

b. Provide number of employees in the company/organization.

8. Respondent must submit a cost and budget breakdown

a. This section must include a detailed cost proposal broken down by each month with a grant

overall total for each of the following areas:

Price of service fees

ii.

Navajo Nation Tax of 6% or applicable local tax

iii.

Total cost

REJECTION OF PROPOSALS: The Navajo Nation reserves the right to waive any

informalities or irregularities in the RFP or reject any or all proposals whenever such rejection is

deemed in the best interest of the Navajo Nation.

PROCUREMENT OF RFP: This procurement shall be conducted in accordance with all

applicable Navajo Nation laws and regulations including the Navajo Business Opportunity Act. All

applicable rules, regulations, and laws shall also be followed. Prospective Vendors shall familiarize

themselves with Navajo Nation regulations prior to submitting responses to this RFP and may

request a copy of Navajo Nation procurement regulations from the NNJB Senior Budget Analyst at

any time up to the Deadline for Proposals.

INQUIRIES: Any inquiries regarding this RFP should be submitted in writing to Raquel

Chee, Procurement Analyst. Only written responses to questions will be considered official. All questions

will be directed to Raquel Chee at 928-871-6762 or by email: rchee@navajo-nsn.gov . Questions regarding

this procurement will be accepted until 5:00 p.m. MDT on November 28, 2025.

AMENDED PROPOSALS: A respondent may submit an amended proposal before the

deadline for receipt of proposals. Such amended proposals must be a complete replacement for a

previously submitted proposal and must be clearly identified in the transmittal letter.

PROPOSAL SUBMISSION: Proposal must be received on or before 4:00 p.m. (MDT)

December 5, 2025. Respondents who are mailing their proposals should allow sufficient time for

mail delivery to ensure receipt by the date specified. If mailed, it is recommended that proposals be

sent by certified mail to the address indicated on the cover sheet of the RFP. Late proposals will

not be accepted.

G. REJECTION OF PROPOSALS: NNJB reserves the right to reject any and all proposals.

This RFP may be canceled at any time, and all proposals may be rejected in whole or in part when

the NNJB Administrative Director of the Courts determines it is in the best interest of the Navajo

Nation.

H. PROPRIETARY INFORMATION: Any restriction on the use of data contained within

any proposals must be clearly stated in the proposal. Proprietary information submitted in response

to this RFP will be handled in accordance with applicable purchasing procedures. Each page of the

proprietary material must be labeled or identified with the word “proprietary” or “confidential”.

RESPONSE MATERIAL OWNERSHIP: All material submitted regarding this RFP

shall become property of the Navajo Nation and will not be returned to the respondent. Responses

received will be retained by NNJB and may be reviewed by any person after final selection has been

made. NNJB has the right to use any or all system ideas presented in reply to this RFP.

Disqualification or non-selection of a respondent or proposal does not eliminate this right.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Proposal for Rodent and Pest Control Services

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