Pub. 10050-LS Medicare and You 2027, Large Print Spanish

Specifications by CJ Jacket 451-846 R1
Page 1 of 9 CDC 4121-03; Req. 6-00110
Reviewed by JB
BID OPENING:
Bids shall be opened virtually at 2:00 pm, Eastern Time (ET), on September 14, 2026 at the U.S. Government
Publishing Office. All parties interested in attending the bid opening shall email bids@gpo.gov one (1) hour prior
to the bid opening date and time to request a Microsoft Teams live stream link. This must be a separate email
from the bid submission. The link will be emailed prior to the bid opening.
BID SUBMISSION:
Bidders MUST email bids to bids@gpo.gov for this solicitation. No other method of bid submission will be
accepted at this time. The Jacket number (451-846 R1) and bid opening date (September 14, 2026) must be
specified in the subject line of the emailed bid submission. Bids received after the bid opening time/date
specified above will not be considered for award.
ISSUE DATE: September 11, 2026
ANY QUESTIONS BEFORE AWARD CONCERNING THESE SPECIFICATIONS, CALL (404) 605-9160,
EXT. 3 (CAREY JOSEPH). NO COLLECT CALLS.
SPECIFICATIONS
U.S. GOVERNEMNT PUBLISHING OFFICE
Government Publishing & Print Procurement
Purchase Division
GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the
applicable provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 310.2,
effective December 1, 1987 (Rev. 01-18)) and GPO Contract Terms, Quality Assurance Through Attributes
Program for Printing and Binding (GPO Publication 310.1, effective May 1979 (revised 09-19)).
PREDOMINANT PRODUCTION FUNCTION: The predominant production function for this procurement is
the printing of books.
PRODUCT: Consist of desktop publishing, proofing, printing, binding and shipping and/or mailing to multiple
destinations.
QUALITY LEVEL: III Quality Assurance Through Attributes (GPO PUB 310.1, effective May 1979 (Rev. 9-
19)) applies.
QUANTITY: 11,953
TITLE: Pub. 10050-LS Medicare and You 2027, Large Print Spanish
PAGES: 320 Pages + 2 Page Divider + 2 Piece Cover
TRIM SIZE: 8-1/2 x 11"
DESCRIPTION: Book prints head to head in Black and Yellow in 4-Color Process. Yellow MUST be a
CMYK build (C=0, M=6, Y=100, K=0).

Page 2 of 9 Jacket 451-846 R1
Covers 1 thru 4, Text and divider leaf (page 273/274) print line and type matter, medium ink coverage in Black
ink, and light ink coverage in Yellow as highlight to text and line art.
Contractor must maintain 100% accountability in the accuracy of imaging and mailing of all pieces throughout
run. The Contractor must ensure that there are no missing or duplicate pieces and/or pieces with mis-imaged data.
The Contractor must also ensure that no defective pieces enter the mail stream.
SECURITY WARNING: It is the contractor's responsibility to properly safeguard personally identifiable
information (PII) from loss, theft, or inadvertent disclosure and to immediately notify the Government of any loss
of personally identifiable information. PII is "information which can be used to distinguish or trace an individual's
identity, such as their name, social security number, biometric records, etc., alone, or when combined with other
personal or identifying information which is linked or linkable to a specific individual, such as date and place of
birth, mother's maiden name, etc." (Ref.: OMB Memorandum 07-16.) Other specific examples of PII include, but
are not limited to:
a. Personal identification number, such as passport number, driver's license number, taxpayer identification
number, or financial account or credit card number;
b. Address information, such as street address or personal email address;
c. Personal characteristics, including photographic image (especially of face or other distinguishing
characteristic), fingerprints, handwriting, or other biometric image or template data (e.g., retina scans, voice
signature, facial geometry).
SECURITY CONTROL PLAN: The contractor shall maintain in operation, an effective security system where
items by these specifications are manufactured and/or stored (awaiting distribution or disposal) to assure against
theft and/or the product ordered falling into unauthorized hands.
Contractor is cautioned that no Government provided information shall be used for non- government business.
Specifically, no Government information shall be used for the benefit of a third party.
The Government retains the right to conduct on-site security reviews at any time during the term of the contract.
The plan shall contain at a minimum:
(1) How Government files (data) will be secured to prevent disclosure to a third party prior to and after
termination of contract;
(2) Explain how all accountable materials will be handled throughout all phases of production
(3) How the disposal of waste materials will be handled;
(4) How all applicable Government-mandated security/privacy/rules and regulations as cited in this contract shall
be adhered to by the contractor.
This proposed plan is subject to review and approval by the Government and award will not be made prior to
approval of same.
NOTES:
Addresses for Mail copies will be furnished in the following method: Electronic file transmission (EFT), the
contractor must obtain approval from CMS IT Security for access to CMS computer systems.
Files are furnished by EFT, a Gentran Mailbox will be setup by CMS to provide access to data files. Immediately
after award, the contractor must submit two (one primary user, and on back-up user) for application access to
CMS computer systems. The agency will provide a link to the application.

Page 3 of 9 Jacket 451-846 R1
Please note that the Applicants Social Security Number must be provided in order to receive a USERID and gain
access to CMS computer systems. Corporate Tax Identification Numbers are not accepted in lieu of individual
SSN's. The contractor must reapply for access every 12 months during the term of the contract.
Security Exhibits: The following exhibits A through H (See Attachment #2) contain security clauses, information,
and forms:
- Exhibit A: CMS Clause 11: CMS Information Security
- Exhibit B: CMS Clause 09A-01 Security Clause
- Exhibit C: FAQ Supplement to CMS Security Clause 09A-01
- Exhibit D: HHS identification (ID) Badge Request HHS-Form 745 (5/07) (This form is used to initiate
background investigations of the two people applying for access to the Gentran mailbox. No physical
access, or badge, to CMS will be granted. Applicants must complete page 1 in its entirety including the
applicant signature along with the date. After completing the form, return all pages to CMS within 24
hours. This form is to be submitted prior to award and renew annually thereafter if applicable.)
- Exhibit E: Application for Access to CMS Computer Systems (Form CMS-20037) The same applicants
submitting the Form-745 must complete Form CMS-20037, and submit to CMS within 24 hours via an
overnight courier, prior to award and renew annually thereafter if applicable.
- Exhibit F: Data Use Agreement (DUA) (Form CMS-R-0235) Contractor management must complete
CMS-R-0235, and submit it to CMS prior to award within 24 hours.
- Exhibit G: Certificate of Data Destruction (Form CMS-10252) Contractor must complete CMS-10252 at
the expiration of the DUA.
- Exhibit H: Secure One HHS, Information Security Program Rules of Behavior
These forms are provided as attachments (PDF file). See below. A MS Word file will be sent with the GFM upon
award.
All contractor management and employees involved in this contract must read and sign this document. Signed
copies of this document for Gentran applicants and DUA applicants must be submitted to CMS immediately prior
to award. Signed copies for all other employees will be maintained by the contractor and furnished to the
Government upon request.
The contractor must submit all completed and signed security forms (original signatures only, no photocopy or
facsimile signatures will be accepted) via an overnight courier to: CMS, Attn: Keith Williams SL-14-149 (410-
786-7855), 7500 Security Blvd, Baltimore, MD 21244. The contractor is encouraged to use an overnight/express
mail contractor as determined by CMS.
GOVERNMENT TO FURNISH:
- Purchase Order and print file (see "ELECTRONIC MEDIA") will be emailed to the contractor or uploaded to
the GPO filesharing site for contractor to retrieve upon award.
NOTE: GPO Imprint information does NOT print on any Item for this procurement.
ELECTRONIC MEDIA:
- PLATFORM: Unknown
- SOFTWARE: Additional System Time May Be Required! One PDF print file will be provided.
- COLOR: Identified as CMYK. NOTE: Yellow MUST be a CMYK build (C=0, M=6, Y=100, K=0). Contractor
to adjust files as necessary.
- FONTS: All fonts are Embedded/Embedded Subset.
- OUTPUT: 150 minimum line screen.
ADDITIONAL INFORMATION:
- Contractor must have the ability to edit PDF files (when furnished by the Government).
- Contractor is not to request that electronic files provided be converted to a different format. If contractor wishes
to convert files to a different format, the final output must be of the same or higher quality and at no additional
cost to the Government.

Page 4 of 9 Jacket 451-846 R1
- The contractor is cautioned that furnished fonts are the property of the Government and/or its originator. All
furnished fonts are to be eliminated from the contractor's archive immediately after completion of the contract.
- Identification markings such as register marks, commercial identification marks of any kind, etc., except form
number and revision date, carried in the electronic files, must not print on the finished product.
- Prior to image processing, the contractor shall perform a basic check (preflight) of the furnished media and
publishing files to assure correct output of the required reproduction image. Any errors, media damage or data
corruption that might interfere with proper file image processing must be reported to your contract administrator.
- The contractor shall create/alter any necessary trapping, set proper screen angles and screen frequency, and
define file output selection for the imaging device being utilized. Furnished files must be imaged as necessary to
meet the assigned quality level.
- When PostScript Files are not furnished - prior to making revisions, the contractor shall copy the furnished files
and make all changes to the copy.
- Upon completion of this order, the contractor must furnish final production native application files (digital
deliverable) and one "press quality" PDF file with the furnished media. Storage media must be MAC/PC
compatible. The digital deliverables must be an exact representation of the final product and shall be returned on
the same type of storage media as was originally furnished. The Government will not accept, as digital
deliverables, PostScript files, Adobe Acrobat Portable Document Format (PDF) files, or any proprietary file
formats other than those supplied, unless specified by the Government.
STOCK: The specifications of all paper furnished must be in accordance with those listed herein or listed for the
corresponding JCP Code numbers in the Government Paper Specification Standards, No. 13, dated September
2019.
Covers & Divider: JCP Code* K10, Index, White, Basis Size 25.5 X 30.5" Basis Weight 110 lb.
Text: JCP Code* A60, Offset Book, White, Basis Size 25 X 38" Basis Weight 60 lb.
INK: CMYK (Yellow MUST be a CMYK build (C=0, M=6, Y=100, K=0))
MARGINS: Adequate Gripper, follow file setup.
PROOFS:
Contractor to submit one Press Quality PDF soft proof (for content only) using the same Raster Image Processor
(RIP) that will be used to produce the final printed product. PDF proofs will be evaluated for text flow, image
position, and color breaks. Proof will not be used for color match.
Email proofs on or before September 17, 2026.
The proofs will be checked for quality and compliance with these specifications, approved or approved with
comments and the contractor will be notified within one (1) working days after receipt. If, in the opinion of the
GPO and/or Department, the proofs are not a true representation of the furnished copy or contain noticeable
defects they will be rejected must be corrected and reproofed at no additional expense to the Government. The
schedule stated elsewhere in these specifications CANNOT be extended to allow for such reproofing.
Email proofs to keith.williams@cms.hhs.gov, Christine.Crawford@cms.hhs.gov and John.Parry@cms.hhs.gov.
GPO jacket number 451-846 R1 must appear on all correspondence. Contractor must call Keith Williams at 410-
786-7855 to confirm receipt.
NOTE: The day the email is sent is not the first workday of the schedule.
CONTRACTOR MUST NOT PRINT PRIOR TO RECEIVING AN "OK TO PRINT"
CONTRACTOR TO FURNISH: All materials and operations, other than those listed under "Government to
Furnish," necessary to produce the product(s) in accordance with these specifications.
BINDING:
Insert one (1) divider leaf for Pages 273 and 274 (at the start of Seccion 9: Contactos utiles). Trim 4 sides.

Page 5 of 9 Jacket 451-846 R1
Suitably punch along the left 11" dimension and insert black spiral/coil binding of suitable size and capacity to
ensure book lies flat when opened.
PACKING:
Shrink film wrap suitable. Pack NTE 40 lbs. per shipping container. Pallets are required for large shipments.
Mark shipping containers with Pub# 10050-LS R-9-26 and ICN# 005270 on all carton labels.
*Note: If the Pub and ICN #s are not clearly visible on the carton/container labels the job will be rejected at
delivery and returned with the shipping company.
****Contractor must label all shipping packages with "Free Matter For The Blind". ****
Contractor must package mail quantity, in individual mailing containers, to insure damage is not incurred during
mailing and to meet all USPS postal requirements for standard mail.
Pallets (required for motor freight shipments only): Pallets must be type III and must conform with Federal
Specifications NN-P-71C, and any amendments thereto except for dimensions and single center stringer. Full
entry MUST be on the 40" width. Receipt of incorrect pallets may result in a charge for each incorrect pallet
which will be assessed against the contractor. This charge will cover additional costs incurred by CMS to
repalletize the shipment onto correct pallets. Loaded pallets must be machine wrapped with shrinkable or
stretchable plastic strong enough to retain the integrity of the pallet during transportation and handling. Do NOT
use metal strapping or pallet caps for securing material on pallets. There must be no more than one partial pallet
per destination.
SCHEDULE:
Furnished material will be available for pickup on September 16, 2026.
Deliver proofs on or before September 17, 2026.
FOB Contractor's City: Mail individual copies on/before September 30, 2026.
F.O.B. Destination: Ship bulk copies on/before October 02, 2026.
DISTRIBUTION:
Email PDF proofs to keith.williams@cms.hhs.gov, Christine.Crawford@cms.hhs.gov and
John.Parry@cms.hhs.gov. Contractor must call Keith Williams at 410-786-7855 to confirm receipt.
FOB Contractor's City:
Mail 7,344 individual copies in self-mailers using a contractor created "Free Matter for the Blind" indicia.
F.O.B. Destination:
Ship 4,607 copies to 146 different addresses as shown on Excel spreadsheet.
Ship 2 copies to: Centers for Medicare & Medicaid Services, Attn: Keith Williams SL-14-149 (410-786-7855),
7500 Security Blvd, Baltimore, MD 21244.
NOTE: Contractor must notify the ordering agency on the same day that the product ships/delivers with tracking
information via e-mail sent to Keith Williams (keith.williams@cms.hhs.gov) and GPO Compliance Section
(compliance@gpo.gov). The subject line of this message shall be "Distribution Notice for Jacket 451-846 R1,
Requisition No: 6-00110". The notice must provide all applicable tracking numbers, shipping method, and Title.
Contractor must be able to provide copies of all delivery, mailing, and shipping receipts upon agency request.
QUALITY ASSURANCE THROUGH ATTRIBUTES: The bidder agrees that any contract resulting from
bidder's offer under these specifications shall be subject to the terms and conditions of GPO Pub. 310.1 "Quality
Assurance Through Attributes - Contract Terms" in effect on the date of issuance of the invitation for bid. GPO

Page 6 of 9 Jacket 451-846 R1
Pub 310.1 is available at https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/qatap-
rev-09-19.pdf
LEVELS AND STANDARDS: The following levels and standards shall apply to these specifications:
Product Quality Levels:
(a) Printing (page related) Attributes - Level III
(b) Finishing (item related) Attributes - Level III
Inspection Levels (from ANSI/ASQC Z1.4):
(a) Non-destructive Tests - General Inspection Level I.
(b) Destructive Tests - Special Inspection Level S-2.
Specified Standards: The specified standards for the attributes requiring them shall be:
ATTRIBUTE SPECIFIED STANDARD
P-7. Type Quality and Uniformity File Setup
P-10. Process Color Match File Setup
OFFERS: Offers must include the cost of all materials and operations for the total quantity ordered in
accordance with these specifications. In addition, a price must be submitted for additional copies (per each, per
hundred, or per thousand). The price of the additional quantities must be based on a continuing run, exclusive of
all basic or preliminary charges and will NOT be a factor for determination of award.
BID SUBMISSION: Bidders must email bids to bids@gpo.gov for this solicitation. No other method of bid
submission will be accepted at this time. The Jacket number 451-846 R1 and bid opening date must be
specified in the subject line of the emailed bid submission. Bids received after the bid opening date and time
specified above will not be considered for award.
NOTE: BIDDERS ARE TO FILL OUT, SIGN/INITIAL, AND RETURN PAGES 8-9.
ADDITIONAL EMAILED BID SUBMISSION PROVISIONS: The Government will not be responsible for
any failure attributable to the transmission or receipt of the emailed bid including, but not limited to, the
following:
1. Illegibility of bid.
2. Emails over 75 MB may not be received by GPO due to size limitations for receiving emails.
3. The bidder's email provider may have different size limitations for sending email; however, bidders are advised
not to exceed GPO's stated limit.
4. When the email bid is received by GPO, it will remain unopened until the specified bid opening time.
Government personnel will not validate receipt of the emailed bid prior to bid opening. GPO will use the
prevailing time (specified as the local time zone) and the exact time that the email is received by GPO's email
server as the official time stamp for bid receipt at the specified location.
PRE-AWARD SURVEY: In order to determine the responsibility of the prime contractor or any subcontractor,
the Government reserves the right to conduct an on-site preaward survey at the contractor's/subcontractor's facility
or to require other evidence of technical, production, managerial, financial, and similar abilities to perform, prior
to the award of a contract. As part of the financial determination, the contractor in line for award may be required
to provide one or more of the following financial documents:
1) Most recent profit and loss statement
2) Most recent balance sheet
3) Statement of cash flows
4) Current official bank statement
5) Current lines of credit (with amounts available)
6) Letter of commitment from paper supplier(s)
7) Letter of commitment from any subcontractor

Page 7 of 9 Jacket 451-846 R1
The documents will be reviewed to validate that adequate financial resources are available to perform the contract
requirements. Documents submitted will be kept confidential, and used only for the determination of
responsibility by the Government. Failure to provide the requested information in the time specified by the
Government may result in the Contracting Officer not having adequate information to reach an affirmative
determination of responsibility.
PAYMENT: Submitting invoices for payment via the GPO fax gateway utilizing the GPO barcode coversheet
program application is the most efficient method of invoicing. Instruction for using this method can be found at
the following web address: http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html.
Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, Attn:
Comptroller, Stop: FMCE, Washington, DC 20401.
NOTE: Vendors are expected to submit invoices within 30 days of job shipping/delivery.
For more information about the billing process refer to the General Information of the Office of Finance web page
located at https://www.gpo.gov/how-to-work-with-us/vendors/how-to-get-paid.

Page 8 of 9 Jacket 451-846 R1
CONTRACTOR NAME: _____________________________________________________________________
SHIPMENT(S): Shipments will be made from: City __________________________, State ________________
The city(ies) indicated above will be used for evaluation of transportation charges when shipment f.o.b.
contractor's city is specified. If no shipping point is indicated above, it will be deemed that the bidder has
selected the city and state shown below in the address block, and the bid will be evaluated and the contract
awarded on that basis. If shipment is not made from evaluation point, the contractor will be responsible for any
additional shipping costs incurred.
Bid Amount: _____________________
Additional rate per C / M: ______________
____________________
(Contractor's Initials)
(COMPLETE AND SUBMIT THIS PAGE WITH YOUR BID)

Page 9 of 9 Jacket 451-846 R1
DISCOUNTS: Discounts are offered for payment as follows: __________ Percent, _________calendar days.
See Article 12 "Discounts" of Solicitation Provisions in GPO Contract Terms (Publication 310.2).
AMENDMENT(S): Bidder hereby acknowledges amendment(s) number(ed) ____________________________
BID ACCEPTANCE PERIOD: In compliance with the above, the undersigned agree, if this bid is accepted
within ____________ calendar days (60 calendar days unless a different period is inserted by the bidder) from the
date for receipt of bids, to furnish the specified items at the price set opposite each item, delivered at the
designated point(s), in exact accordance with specifications. Failure to provide a 60-day bid acceptance period
may result in expiration of the bid prior to award.
BIDDER'S NAME AND SIGNATURE: Unless specific written exception is taken, the bidder, by signing and
submitting a bid, agrees with and accepts responsibility for all certifications and representations as required by the
solicitation and GPO Contract Terms - Publication 310.2. When responding by email, fill out and return one copy
of all pages in "SECTION 4. - SCHEDULE OF PRICES," including initialing/signing where indicated. Valid
electronic signatures will be accepted in accordance with the Uniform Electronic Transactions Act, 2. Electronic
signatures must be verifiable of the person authorized by the company to sign bids.
Failure to sign the signature block below may result in the bid being declared non-responsive.
Bidder ___________________________________________________________________________________
(Contractor Name) (GPO Contractor's Code)
___________________________________________________________________________________________
(Street Address)
___________________________________________________________________________________________
(City - State - Zip Code)
By ________________________________________________________________________________________
(Printed Name, Signature, and Title of Person Authorized to Sign this Bid) (Date)
___________________________________________________________________________________________
(Person to be Contacted) (Telephone Number)
___________________________________________________________________________________________
(Email) (Fax Number)
___________________________________________________________________________________________
THIS SECTION FOR GPO USE ONLY
Certified by: __________ Date: __________ Contracting Officer: __________ Date: __________
(Initials) (Initials)
___________________________________________________________________________________________
____________________
(Contractor's Initials)
(COMPLETE AND SUBMIT THIS PAGE WITH YOUR BID)

Jacket 451-846
Bulk Distribution List
Quantity City State Zip
1 Columbia MO 65203
1 Friday Harbor WA 98250
1 Albuquerque NM 87120
1 San Juan PR 00907
1 Dothan AL 36305
1 Monroe NC 28110
1 Ludington MI 49431
1 Springfield MO 65804
1 Port Jefferson Station NY 11776
1 Round Lake Beach IL 60073
1 Oregon City OR 97045
1 Nashville TN 37228
1 Waldorf MD 20602
1 Biddeford ME 04005
1 Oakland CA 94621
1 Birmingham AL 35222
1 Batesville AR 72501
1 Minneapolis MN 55413
1 Fredericksburg VA 22405
1 Mount Prospect IL 60056
1 Charlotte NC 28213
1 Norwood PA 19074
1 Valley Stream NY 11580
1 Kansas City MO 64106
1 Arlington TX 76011
1 Philadelphia PA 19138
1 Knoxville TN 37923
1 Sturgeon Bay WI 54235
2 Carmel NY 10512
2 Detroit MI 48207
2 Smithfield NC 27577
2 Kenansville NC 28349
2 Watertown MA 02472
2 Nashville IN 47448
2 Reno NV 89502
2 Marshall NC 28753
2 Medical Lake WA 99022
3 Ottawa KS 66067
3 Lenexa KS 66219
3 Topeka KS 66604
3 Pullman WA 99163
3 Lorain OH 44052
3 Hickory NC 28602
3 Grand Jct CO 81504
3 Santa Maria CA 93454
3 Rushville IL 62681
4 Pittsboro NC 27312
4 Carterville IL 62918
5 Martinsville VA 24112
5 Monroe MI 48161
5 Oakland CA 94612
5 Commack NY 11725
5 Toledo OH 43609