Culvert Pipes

Johnson County Commission
Johnson County Courthouse
Troy A. Matthews 300 N. Holden Street, Suite 203
Presiding Commissioner Warrensburg MO 64093
Rusty Sproat 660-747-2112
Commissioner, Eastern District www.JoCoMo.gov
Destry Hough CountyCommissioners@jocomo.gov
Commissioner, Western District
Diane Thompson
County Clerk
SOLICITATION TITLE: Culvert Pipes
SOLICITATION TYPE:
() = Full / Formal Bid for Products or Materials ONLY.
( ) = Full / Formal Bid for Products and Services.
( ) = Full / Formal Bid for Services ONLY.
( ) = Full / Formal Request for Proposals.
( ) = Full / Formal Request for Qualifications.
SCHEDULE & DEADLINES:
DATE OF ISSUANCE August 25, 2026
QUESTIONS AND CLARIFICATIONS DEADLINE 2:00 p.m. on Tuesday, September 3, 2026
BID SUBMISSION DEADLINE 11:00 a.m. on Tuesday, September 15, 2026
BID OPENING 11:30 a.m. on Tuesday, September 15, 2026
COUNTY CONTACT PERSON Jennifer Powers, Chief Deputy Clerk
COUNTY CONTACT INFORMATION (660) 747-6161 | clerk@jocomo.gov
PAGE TABLE OF CONTENTS
1 Cover Sheet, Solicitation Title & Type, Deadlines, and Table of Contents
2 Bid Title, Submission Locations, Vendor Information, Introduction & Basic Processing Information
3-4 Instructions and General Conditions
4-6 Specifications / Bid Response Pricing
7 Standard Terms and Conditions
7 Final Compliance Checklist
8 Agreement

Request for Bid Title/Name: Culvert Pipes
PLEASE MARK YOUR ENVELOPE "SEALED BID - CULVERT"
RETURN ONE (1) ORIGINAL & ONE (1) HARD COPY.
Bid Submission
United States Postal Service Delivered by Hand or Courier
Location / Mail Address: Johnson County - County Clerk Johnson County - County Clerk
300 North Holden St, Suite 201 301 W Market St, Suite 106
Warrensburg, Missouri 64093 Warrensburg, Missouri 64093
Phone: (660) 747-6161 Phone: (660) 747-6161
Bid Opening
Location / Address: Johnson County Courthouse - Commission Chambers
301 West Market Street, Suite 105
Warrensburg, Missouri 64093
The undersigned certifies their authority to bind this vendor in an agreement to supply the products, or services, in
accordance with all terms, conditions, and pricing specified herein.
Bidder is REQUIRED to complete, sign and return this form with their submittal to our solicitation as well as initial
all pages. By initialing each page, you are acknowledging having thoroughly read and agreeing to each item on
the page, any page not initialed will be considered non-responsive and may be disqualified. *An authorized
signature and email address, printed clearly is mandatory, lack thereof may result in a determination of "Non-
Responsive" and disqualify from participation.
Company Name Authorized Person (Print)
Address *Signature
City / County / State / Zip Title
Telephone # Fax # Date Federal Tax ID #
*E-mail (MUST be legible.) Entity Type (Corporation, LLC, Sole Proprietor,
Partnership)
INTRODUCTION & BASIC PROCESSING INFORMATION:
All formal invitations for bid are handled by the Johnson County Clerk.
Sealed bids cannot be emailed and must either be delivered by hand, courier, or U.S.P.S.
Read ALL solicitation documents closely. Note any/all special dates and submit your response as soon as possible.
See Item 1.15 for the process to submit questions.
Culvert Pipes Initials __________
Johnson County MO
Page 2 of 8

1. INSTRUCTIONS AND GENERAL CONDITIONS
1.1. Sealed & Marked: Responses must be submitted in a sealed envelope or box with the outside marked as
indicated on page 2. List the bid name on the outside surface of the box or envelope and note "Response to
Request for Bid enclosed" with a return name & address. No fax or electronic transmitted responses will be
accepted.
1.2. Submittal: Sealed responses may be submitted to the Johnson County Clerk until the bid submission deadline
and time indicated herein, subject to Instructions and General Conditions and any special conditions. Sealed
Responses must be delivered before "Bid Submission Deadline" as listed on page one, to the Johnson County
Clerk as listed on page two. It is the Bidder's responsibility to ensure responses are delivered in a timely
fashion to the Clerk's Office. Courier or hand delivery is recommended.
1.3. Late Packages: The County will not accept any response received after the bid submission deadline time.
Late arrivals are considered "NON-RESPONSIVE" and will not be opened or returned.
1.4. Opening: Bids will be opened publicly at "Opening Date/Time" and read aloud. All responses will be
considered public information as soon as they are opened and become a part of the public record to be
released to any person or firm who formally requests a copy.
1.5. Award/Timeline: Recommendation for award will be made formally to the Johnson County Clerk as soon as
possible after a complete departmental review. Updates may be sent via email should the award process
become delayed, 10 or more days, for any reason.
1.6. Withdrawals: Responses may be withdrawn on written request from the Bidder at the address shown prior to
the time of acceptance of the response. Once a response is opened, and accepted, it can only be withdrawn
by order of the Johnson County Commission.
1.7. Bidder Expenses: This County is not responsible for any expenses which Bidders may incur in estimating,
inspecting, or preparing information to respond to this solicitation.
1.8. Presentations/Inspections: The County reserves the right to conduct personal interviews or require
presentations, inspections, of or from any/all Bidders prior to selection. The County will not be liable for ANY
costs incurred by the Bidder in connection with such interviews, presentations, or inspections.
1.9. Bid Term: All Responses submitted shall be binding and remain firm for ninety (90) calendar days following
the opening, unless otherwise indicated. Pricing/Costs submitted with a response must be honored for that
set timeframe. Submitted pricing, once opened, cannot be changed for any reason. Any such changes will
disqualify that response.
1.10. Bid Rejection: The Johnson County Commission reserves the right to reject any or all responses when such
rejection is in the best interest of the County.
1.11. Multiple Awards: Responses may be awarded to one company or multiple companies, when such
award is deemed in the best interest of the County.
1.12. Payment Terms: Standard payment terms are Net 30 after receipt of an invoice. The County cannot, and will
not, agree to any other payment terms. Once products, or services, are received and accepted, Johnson
County will process payment in full. Invoices need to be issued and mailed to the requesting department -
not to the Clerk. Requests for credit applications and deposits are not necessary and will - in most
cases - not be processed or accepted.
1.13. Alterations: Any alterations, changes, lining out, or margin notes to any items within these instructions may
result in the response being disqualified.
1.14. Bid Results: Bid results are posted on the County website at: www.jocomo.gov. Please do not call for
results. An email address, not a website, MUST be provided in order to receive award results. Final award
results are by email only and will be emailed to all responding Vendors.
1.15. Questions: All questions regarding this solicitation must be submitted to Jennifer Powers via email by the time
indicated on page 1. Any/all solicitation questions that result in modifications will be combined into one
written Addendum with answers and explanations to cover any/all new issues.
1.16. Addendum: If it becomes necessary to revise any part of this solicitation due to a significant question received
which could impact specifications; a written Addendum will be issued to explain any new/necessary
modifications. Addenda are valid only if in writing and issued by the Johnson County Clerk's Office. Any
necessary Addendum will be emailed as close as possible to the day following the question submission
deadline to all parties who had previously been part of the original Direct Bid Invitation email or had made
email contact during the open questioning timeframe. Any necessary Addendum will be posted on the
Johnson County website with the original solicitation. When an Addendum is necessary, Bidders are required
Culvert Pipes Initials __________
Johnson County MO
Page 3 of 8

to formally respond. Follow the instructions as indicated in the Addendum. An indication will be in red and
placed at the end of the affected proposal.
1.17. Response Content: In order to enable direct comparison of competing responses, Bidders must submit
responses in strict conformity to the requirements stated herein. Failure to adhere to all requirements may
result in Bidder's Response being disqualified as non-responsive. All responses must be submitted using the
forms provided herein. Every question should be answered. If not applicable, the section should contain
"N/A."
1.18. Award of Contract: Any award agreement shall take effect upon the approval by the Johnson County
Commission. Multiple awards may be made on the basis of a primary, secondary, and tertiary vendor. The
primary vendor shall furnish the County's requirements until such time as the County determines that it is in
the best interest of the County to seek performance from the secondary vendor, then tertiary vendor. The
County's decision to utilize the secondary and tertiary sources shall be final and conclusive. In addition, the
resulting contract from this solicitation will be considered "Non-Exclusive". The County reserves the right to
obtain service, or product(s), from other vendors when it is in the best interest of the County.
1.19. Agreement: The selected vendor(s) will be required to enter into a written agreement with the County, in
cooperation with the County's Legal Services Department and completed to the mutual satisfaction of the
parties, consistent with the RFB and response. The RFB and response documents submitted by the
successful Bidder will become a part of any contract award as a result of this solicitation. These signed
documents will be binding. Bidder shall initial all pages where the document denotes "Bidder's Initials: " at
the bottom of the page after completing said page. Any responses not complying with this condition may be
considered non-responsive.
1.20. Advice of Award: The County's Responses, Bid Tabulations, and Bid Award information may be viewed on our
website at www.jocomo.gov. If a Vendor wants a copy of the bid tabulation they must include a direct
email address, not website, in order to receive results.
1.21. Response Clarification: The County reserves the right to request additional written or oral information from
Bidders in order to obtain clarification of responses.
1.22. Rejection or Correction of Responses: Minor irregularities or informalities in any response which are
immaterial or inconsequential in nature, neither affected by law nor at substantial variance with bid
conditions, may be waived at the County's discretion whenever it is determined to be in the best interest of
Johnson County, Missouri.
1.23. Evaluation Process: The County's sole purpose in the evaluation process is to determine from among the
responses received which one is best suited to meet the County's needs at the lowest possible cost.
1.24. Acceptability: The County reserves the sole right to determine whether goods and/or services offered are
acceptable for County use.
1.25. Sunshine Law: All responses to this request will be considered public information as soon as they are
opened and become a part of public record subject to disclosure to any person or firm that requests it.
Requests for copies of responses, must be made through the Johnson County Clerk's Office (660-747-6161)
by submitting a Public Service Request Form (PSR). Charges for time spent as well as a cost per page
apply and may be collected prior to the making of copies.
2. SPECIFICATIONS AND BID RESPONSE PRICING
The Johnson County Clerk's Office will accept and the County Commission will review responses to this RFB in
an effort select qualified Bidder(s) to provide the necessary quantity, quality, and dimensions of culverts and
supplemental supplies, as listed in the specifications below. Johnson County will make every effort to order a
full delivery load. Interested parties should complete the following information requests, as asked for, with their
lowest possible prices. For questions concerning any listed specifications, or other requested product
technicalities, contact Jennifer Powers, County Clerk Chief Deputy, in writing to clerk@jocomo.gov
Right to Split Award
The Johnson County Commission reserves the right to award the contract in whole or in part, and to one or
more bidders, if it is deemed in the best interest of the County. The Commission may select different vendors
for different items, sections, or locations based on the lowest and best bid received for each.
Culvert Pipes Initials __________
Johnson County MO
Page 4 of 8

Please check () off the appropriate box to indicate compliance with the specifications. The County will
always look for 100% COMPLIANCE. These "SPECIFICATIONS" and "STANDARD TERMS AND CONDITIONS"
are critical to all County solicitations. If after reviewing each of the following items a potential participant is not able
to comply with ALL requirements, reconsider whether to submit a bid response to the solicitation. All "D" check ()
marks will be considered toward disqualification. Check every item. Any blank item in this section will be
considered non-responsive and may disqualify.
C = Comply with item. (In some cases, this will serve as a simple acknowledgement.)
D = Do not / cannot comply with item.
C D
2.1 All pricing MUST include delivery as specified below. Nesting will not be allowed.
Delivery arrangements shall be made with the Johnson County Road and Bridge
Department Supervisor. Deliveries shall be made to Road and Bridge Storage Facility at
404 NW 85th Rd, Warrensburg unless otherwise noted.
2.2 Culverts shall conform to AASHTO M274, AASHTO M36, AASHTO M330, and Missouri
Department of Transportation specifications.
2.3 NO INSTALLATION is being asked for within this RFB.
2.4 Gauge will be as stated or the metric equivalent.
2.5 PRICING: The Bidder hereby proposes to furnish the equipment/material/services as
indicated below, provided to the County with transportation charges pre-paid, and for the
price quoted below. All equipment/material/services to be furnished in accordance with
the County of Johnson Missouri specifications attached hereto.
Item # Round Spiral Aluminized Type 2 Metal Pipe Price Per Foot
Pipe may be ordered in up to 40' continuous lengths.
1 15" D. 16 Ga CSP
When corrugated bands are ordered they will be at the 2 18" D. 16 Ga CSP
current market price or the same as 3 Ft. of pipe, 3 24" D. 16 Ga CSP
whichever is less. Corrugation will be 2 2/3 X 1/2 that
4 36" D. 14 Ga CSP
meet MoDOT and ASHTO specifications.
5 48" D. 14 Ga CSP
6 60" D. 12 Ga CSP
7 72" D. 10 Ga CSP
Pipe may be ordered in up to 60' continuous lengths.
8 84" D. 10 Ga CSP
MAY BE DELIVERED TO COUNTY JOB SITES. 9 96" D. 10 Ga CSP
Corrugation will be 3X1 or 5X1 that meets MoDOT and 10 102" D. 10 Ga CSP
ASHTO specifications.
11 114" D. 10 Ga CSP
12 120" D. 10 Ga CSP
13 132" D. 10 Ga CSP
Spiral Arched Aluminized Type 2 Metal Pipe Price Per Foot
14 60" x 46" 12 Ga. CSP
15 66" x 51" 12 Ga. CSP
16 73" x 55" 12 Ga. CSP
17 81" x 59" 10 Ga. CSP
Pipe may be ordered in up to 60' continuous lengths. 18 87" x 63" 10 Ga. CSP
MAY BE DELIVERED TO COUNTY JOB SITES. 19 95" x 67" 10 Ga. CSP
Corrugation will be 3X1 or 5X1 that meets MoDOT and 20 103" x 71" 10 Ga. CSP
ASHTO specifications.
21 112" x 75" 10 Ga. CSP
22 117" x 79" 10 Ga. CSP
23 128" x 83" 10 Ga. CSP
24 137" x 87" 10 Ga. CSP
25 142" x 91" 10 Ga. CSP
Culvert Pipes Initials __________
Johnson County MO
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HP Grey Polypropylene Pipe Price Per Foot
26 15" D.
Pipe may be ordered in up to 30' continuous lengths. 27 18" D.
HP Grey Polypropylene pipe must meet MoDOT and 28 24" D.
ASHTO specifications.
29 36" D.
30 48" D.
__________________________________________
2.6 RESPONSE TIME / DELIVERY:
______________________________________________________________
______________________________________________________________
2.7 BIDDER NOTES / CLARIFICATIONS
Please use the space below to provide any notes, exceptions, or clarifications related to the culverts listed above.
Include any proposed alternatives, scheduling considerations, or other relevant information that may affect your
bid.
Culvert Pipes Initials __________
Johnson County MO
Page 6 of 8

3. S TAND AR D TERMS AND CONDITIONS
C D
3 .1 The awarded bidder shall furnish the goods or services described in Section 2. Specifications.
3 .2 All pricing MUST remain in effect, without increase, for at least one year from the date of the effective
date of the awarded contract. Do not include Federal Excise Tax or Sales and Use Taxes in Bid
process, as the County is exempt.
3 .3 The County will not be required to purchase any/all from a specific vendor, nor be held to any
minimums/maximums, even if quantities are listed within the RFB or response.
3 .4 Total bid price MUST include delivery to the address set forth in Section 2. Specifications. Responses
shall include all charges for packing, delivery, installation, etc., (unless otherwise specified) to the
County Department identified in this Request for Bid.
3 .5 Include an updated W-9 form with company information and signature, with formal, legal, company
name.
3 .6 The Johnson County Commission has the right to accept or reject any part or parts of all bids, to
waive any informalities or technicalities and to accept the offer the County Commission considers the
most advantageous to the County. Johnson County reserves the right to award this bid on an item-by-
item basis, or an "all or none" basis, whichever is in the best interest of the County.
3 .7 Bidders must use the bid forms provided, must return the completed bid and bid sheets, provide the
unit price, quantity and extended totals, and sign the bid.
3 .8 When products or materials of any particular manufacturer are mentioned in specifications, such
products or materials are intended to be descriptive of type or quality and not restricted to those
mentioned.
3 .9 The delivery date shall be identified by specific date, unless otherwise indicated.
3 .10 The County Commission reserves the right to cancel all or any part of an order if delivery is not made
or work is not started or completed as guaranteed. In case of delay, the Contractor must notify the
County Clerk's Office.
3 .11 The County may utilize state or federal grant funds in the procurement of goods and services which
may require a provider of goods or services to comply with certain state or federal laws, rules and
regulations applicable to the funds and may require inclusion and compliance with certain contract
clauses required by the state or federal government to an agreement with the County. Any questions
regarding the applicability of state or federal requirements should be directed to the County Clerk's
Office.
3 .12 In the event of a discrepancy between a unit price and an extended line-item price, the unit price shall
govern.
3.13 Should an audit of invoices during the term of the Agreement, and any renewals thereof, indicate that
the County has remitted payment on invoices that constitute an over-charge to the County above the
contract terms, the Contractor shall issue a refund check to the County for any over-charges within 30
days of notification.
3.14 Cooperative Procurement: The vendor should indicate by checking "Yes" or "No" if the vendor will
honor the submitted prices and terms for purchase by other entities that participate in cooperative
purchasing with Johnson County, Missouri. Yes ___ No ___
4. FINAL COMPLIANCE CHECKLIST
By using the below table as a checklist you will help to ensure that your proposal is fully compliant before you
seal it for submission. Your full proposal response needs to comply with all of the below listed requirements
or it may not be included for consideration. Use a checkmark () next to each item to avoid leaving out
required information or missing an instruction which could cause your response to be disqualified.
Please email or call Jennifer Powers (clerk@jocomo.gov | 660-747-6161) with any questions pertaining to these
requirements or any other written instructions.
() = Acknowledge intent to comply with or to have included the following items:
Item # FINAL COMPLIANCE CHECKLIST ()
4.1 The County will not accept any late proposals. Late packages will not be opened or returned.
4.2 No fax or electronic transmitted proposals will be accepted.
4.3 Remember to sign the mandatory proposal sheet. Missing signatures WILL disqualify.
4.4 Illegible responses, including an unreadable email address, WILL disqualify.
4.5 ALL pages of the bid document must be initialed by hand, not typed, on the bottom of each page.
ITEMS TO BE INCLUDED IN BID SUBMITTAL PACKET
4.6 Original bid response and any issued addendum. Please indicate original.
4.7 Copy of bid response and any issued addendum (one sided copy only). Please indicate copy.
4.8 W-9 Form: Include a current/signed W-9 form with your company's formal information.
Culvert Pipes Initials __________
Johnson County MO
Page 7 of 8

AGREEMENT FOR CULVERT PIPES
THIS AGREEMENT dated the _________ day of _________________ 2026 is made between Johnson County, Missouri, a
political subdivision of the State of Missouri, (-hereinafter "County") and _________________________________________ of
____________________________________________ (-hereinafter "Contractor").
NOW, THEREFORE IN CONSIDERATION of the mutual considerations and obligations of the parties contained herein, the
parties agree as follows:
1. Contract Documents. The contract documents to this Agreement for the purchase of Culvert Pipes ("Product") shall include
the Contractor's bid response to County's Request For Bids: Culvert Pipes and any applicable addenda which are attached
hereto and incorporated herein by reference. Service or product data, specifications and literature submitted may be
permanently maintained in the County Purchasing Office. In the event of a conflict between any of the foregoing Contract
Documents, and this Agreement, the terms and conditions of this Agreement shall prevail and control.
2. Contract Price. Product provided under this Agreement shall not exceed the prices as quoted within the tables of the
attached bid response. Pricing as quoted shall include delivery. The total contract price is subject to a maximum increase
of 7% during the term to allow for unexpected pricing fluctuations, but only during the term to allow for Product increases. If
certain unusual circumstances occur specific to Product availability, the County may consider all other options, including
the next lowest Bidder. The County agrees to this term & supply purchase allowing Contractor to act as the supplier for
Culvert Pipe for the County on an "as needed" basis with scheduling being completed via mutual agreement with the
Johnson County Road and Bridge Department.
3. Contract Duration. This agreement shall commence on the date it is fully executed and extend for one (1) year thereafter,
subject to the provisions for termination specified below. This agreement may be automatically renewed for an additional
three (3) one-year periods by Order of the County Commission subject to the pricing and delivery clauses agreed to, as
offered by the contractor's winning bid response. This agreement may be renewed thereafter on a month-to-month basis
for up to six months in the event the County is unable to re-bid and award a new contract prior to full expiration.
4. Billing and Payment. All billing shall be invoiced with specific department information and include bid reference RFB:
Culvert Pipes for tracking. Billings and invoices may only include the prices provided for in this Agreement. No additional
fees or extra services not included, or taxes, shall be included as additional charges in excess of the charges in this
Agreement or the Contract Documents. The County agrees to pay all correct statements within thirty days of receipt;
Contractor agrees to honor any cash or prompt payment discounts, if any are available, when County makes payment as
provided therein. In the event of a billing dispute, the County reserves the right to withhold payment on the disputed
amount.
5. Binding Effect. This Agreement shall be binding upon the parties hereto and their successors and assigns for so long as
this Agreement remains in full force and effect.
6. Entire Agreement. This Agreement constitutes the entire Agreement between the parties and supersedes any prior
negotiations, written or verbal, and any other bid or bid specification or contractual agreement. This Agreement may only
be amended by a signed writing executed with the same formality as this Agreement.
7. Termination. This Agreement may be terminated by the County upon thirty days advance written notice for any of the
following reasons or under any of the following circumstances:
a. Due to material breach of any term or condition of this Agreement, or
b. If in the opinion of the Johnson County Commission delivery of products is delayed or products delivered are not in
conformity with specifications or variances authorized by County, or
c. If appropriations are not made available and budgeted for any calendar year.
8. Governing Law; Venue. This Agreement shall be governed by the laws of the State of Missouri. Venue for any dispute
arising out of the formation, interpretation, or claims regarding a breach of this Agreement shall be solely and exclusively in
the Circuit Court of Johnson County Missouri.
IN WITNESS WHEREOF the parties through their duly authorized representatives hereby execute this Agreement.
"Contractor" Johnson County, Missouri
__________________________________ __________________________________
Authorized Person (PRINT) Troy A. Matthews, Presiding Commissioner
__________________________________ __________________________________
Title Rusty Sproat, Eastern Commissioner
__________________________________ __________________________________
Signature Destry Hough, Western Commissioner
__________________________________ __________________________________
Date Date
__________________________________ Attest: ___________________________________
Address Diane Thompson, County Clerk
AUDITOR CERTIFICATION: In accordance with 50.660 RSMo, I hereby affirm that as of _________________________, 2026
there is a balance otherwise unencumbered to the credit of this appropriation and a cash balance otherwise unencumbered in
the treasury to the credit of the fund (006-000-58494) from which payment is to be made, each sufficient to meet the obligation
_______________________
incurred. , Chad Davis, Johnson County Auditor
Culvert Pipes Initials __________
Johnson County MO
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