6530--BK HTM Ceiling Lift RFI

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Sources Sought Notice

Sources Sought Notice

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Sources Sought Notice
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Sources Sought Notice

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THIS REQUEST FOR INFORMATION IS ISSUED SOLELY FOR INFORMATION AND PLANNING PURPOSES ONLY AND DOES NOT CONSTITUTE A SOLICITATION.
This is a Request for Information (RFI)/Sources Sought Notice (SS), this is not a Request for Quotes (RFQ) or Request for Proposals (RFP). No formal solicitation document exists at this present time. This is not a solicitation announcement. The purpose of this Sources Sought notice NAICS 339113 - Surgical Appliance and Supplies Manufacturing PSC 6530 hospital furniture, equipment, utensils, and supplies NAIC size standard of 800 employees for the Beckley VAMC.

Responses to this Sources Sought notice will be utilized by the Government to make appropriate acquisition decisions. After review of the responses to this Sources Sought notice, a solicitation announcement may or may not be published in SEWP, FedBizOpps (FBO) or GSA ebuy.

REQUESTED INFORMATION

Responses to this Sources Sought notice shall also include: company name, address, point of contact, if applicable contract number, product brochures, place of manufacturer, NAIC/PSC codes, Sam Uei number, and business size. If vendor is interested and capable, and can provide the required product/service, please provide the requested information for questions 1-15 as indicated below:
Is this service/product priced on vendor s GSA/SEWP/FSS/NAC/SAC contract? Yes/No
If yes, provide vendor government contract number or leave blank?
Is this service/product open market pricing? Yes/No
Is open market priced online? Yes/No
Provide vendor s business size status and representations NAIC and PSC code?
Does vendor have capability, product, and interest for Brand name Patient lift system end item product requirement? Yes/No
Does vendor have capability, product, and interest of an equal Patient Lift System end item product? Yes/ No
If equal product end item; provide equal product name/model/ product brochure/ specification sheet/warranty/life expectancy/maintenance requirements information.
Where is brand name end item patient lift system product place of manufacturer,- complete table below?
Where is equal end item patient lift system product place of manufacturer- complete table below?
Is interested vendor LG/SB/SDVOSB/VOSB (which BS) manufacturer or (which BS) authorized distributor of an equal domestic patient lift system end item product?
Is interested vendor LG/SB/SDVOSB/VOSB (which BS) manufacturer or (which BS) authorized distributor of brand name a domestic patient lift system end item product?
Is interested vendor LG/SB/SDVOSB/VOSB (which BS) manufacturer or (which BS) authorized distributor of nondomestic patient lift system brand name end item product?
Is interested vendor LG/SB/SDVOSB/VOSB (which BS) manufacturer or (which BS) authorized distributor of nondomestic patient lift system equal end item product?
Provide 2024 signed copy authorized distributor letter if vendor is not the manufacturer.

SOW
GENERAL INFORMATION
BRAND NAME SOW PATIENT LIFT SYSTEM INSTALL/DEINSTALL OR EQUAL PURCHASE AND AUTHORIZED INSTALLER REQUIREMENT

Minium Technical Requirement
2.7.1. Fixed Ceiling Lift
2.7.1.1. Manual Traverse
2.7.1.2. Lift Motor: 24 Volt
2.7.1.3. Lift Capacity at least 600 lbs
2.7.1.4. Unit weight max 45 pounds
2.7.1.5. The Patient Lift unit must be able to collect and report the following data at each LCD Display unit:
2.7.1.5.1. lift Life total count
2.7.1.5.2. Total number of load weighing more than 330lbs
2.7.1.5.3. Number of lifts in the last 7 (seven) days
2.7.1.5.4. Average number of lifts per week
2.7.1.6. The Patient Lift unit must also be able to report the following additional safety / maintenance data via USB connection to a laptop / tablet:
2.7.1.6.1. Lifting strap life total Count
2.7.1.6.2. critically low battery life count
2.7.1.6.3. The total number of weightings
2.7.1.6.4. Total lifting time
2.7.1.7. Software transfer data must operate with VA existing IT infrastructure. (laptop / tablet USB/cord connection solution).
2.7.1.8. Wi-Fi compatibility will NOT be required in any Patient Ceiling Lift.
2.7.1.9. Requires emergency stop function
2.7.1.10. Requires emergency lowering capability
2.7.1.11. Requires manual lowering capability
2.7.1.12. Rails must provide continuous in-rail charging
2.7.1.13. Lifts must be safe for bathroom use
2.7.1.14. Requires integrated compatible scale module
2.7.1.15. Requires lowest position to reach the floor
MINIMUM TECHNICAL REQUIREMENT
2.7.2. Bariatric Ceiling Lift
2.7.2.1. Manual Traverse
2.7.2.2. Lift Motor: 24 Volt
2.7.2.3. Lift Capacity at least 1000 lbs
2.7.2.4. Unit weight Max 45 pounds
2.7.2.5. The Patient Lift unit must be able to collect and report the following data at each LCD Display unit:
2.7.2.5.1. Lifts total count
2.7.2.5.2. Total number of load weighing more than 330lbs
2.7.2.5.3. Total Count of lifts in the last seven days
2.7.2.5.4. Average count of lifts per week
2.7.2.6. The Patient Lift unit must also be able to report the following additional safety / maintenance data via USB connection to a laptop / tablet:
2.7.2.6.1. Lifting strap life
2.7.2.6.2. critically low battery life count
2.7.2.6.3. The total weightings count
2.7.2.6.4. Total lifting time/hours
2.7.2.7. Software transfer data must operate with VA existing IT infrastructure. (laptop / tablet/cord/ USB connection solution).
2.7.2.8. Wi-Fi compatibility will NOT be required in any Patient Ceiling Lift.
2.7.2.9. Requires emergency stop function
2.7.2.10. Requires emergency lowering capability
2.7.2.11. Requires manual lowering capability
2.7.2.12. Rails must provide continuous in-rail charging
2.7.2.13. Lifts must be safe for bathroom use
2.7.2.14. Must include integrated scale
2.7.2.15. Must be able to reach the floor in its lowest position
2.7.3. Accessories / Supplies
2.7.3.1. Disposable Slings one of each size (M, L, XL, Bariatric, Repositioning, Limb) for each installed lift.
2.7.3.2. Reusable Slings (M-8 Qty, L-8 Qty, Repositioning-22 Qty)
2.7.3.3. Tracks/rails for each lift
2.8.1.1.1. Phased installation/destination delivery throughout the hospital to minimize patient impact. Vendor to coordinate with COR for room downtimes and access.
2.8.1.2. Travel cost and time
2.8.1.3. Inspection of existing rails and correction of any deficiencies
2.8.1.4. Provide structural support calculations for each room/lift system
2.8.1.5. Ceiling lift installation and certification
2.8.1.5.1. To be completed in accordance with VA Installation or Relocation Checklist for Ceiling Mounted Patient Lifts (Attached)
2.8.1.6. Vendor must follow all VHA Infection Control Risk Assessment (ICRA) and VHA Pre-Construction Risk Assessment (PCRA) protocols.
2.8.1.6.1. This will include but will not be limited to:
2.8.1.6.1.1. HEPA filters, HVAC isolation, block off/seal air vents, and sticky mats at the entrance of work site
2.8.1.6.1.2. Specific requirements to be determined post-award on a room by room basis.
2.8.1.7. Vendor is responsible for all incidental drywall repairs, repainting of walls that is required to install structural supports
2.8.1.8. Vendor is responsible for running additional electrical lines as necessary.
2.8.1.9. VA Electricians will handle lock out tag out procedures for any existing lines.
2.8.1.10. Vendor is responsible for deinstall for existing equipment Removal of existing lift systems, tracks, and etcc that is being replaced on 6 floors.
2.8.1.11. Vendor shall destination deliver all equipment and track equipment to the Beckley VAMC when the (1st-6th floors) sites are ready for installation.
2.8.1.12. Vendor is responsible to track and manage equipment until it is fully operational and installed.
2.8.1.16. The vendor shall remove all related shipping debris and packing from the VA facility.
2.8.1.17. Vendor delivery shall be completed with COR approval between 8:00 a.m. and 3:30 p.m. Monday Friday. All federal holidays are excluded.
2.8.1.18. Vendor delivered materials to job in manufacturer's must be in original sealed containers with PO number on the outside of box.
2.8.1.19. Vendor is responsible for package damage or deterioration during shipment, handling, storage, and until fully operational installation.
2.8.1.20. Vendor is responsible to store products in dry condition inside enclosed facilities until ready for delivery and install.
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NOTES

All Capability Statements and Responses RFI questions in this Sources Sought notice shall be submitted via email stephanie.henderson3@va.gov Telephone, Fax, or any other form of communication inquiries will not be reviewed or accepted in response to this Sources Sought notice. Responses to this Sources Sought notice must be received no later than 1/28/25 at 1:00 p.m. (Eastern Standard Time). This Sources Sought notice is to assist the VA in determines sources only. A solicitation is not currently available. If a solicitation is issued, it may or may not be announced at a later date, and all interested parties shall respond to that solicitation announcement separately from the responses to this Sources Sought notice.


DISCLAIMER

This Request for Information (RFI) is issued for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked a proprietary will be handled accordingly in accordance with (IAW) Federal Acquisition Regulation (FAR) 15.201(e), RFIs may be used when the Government does not presently intend to award a contract, but wants to obtain price, delivery, other market information, or capabilities for planning purposes. Responses to these notices are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses incurred associated with responding to this RFI.

End of Notice

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