02-23-26 Posting Date
UNI-Marysville
PID No. 125626
City of Marysville
Response Due Date: 03-16-26
Communications Restrictions
Please note the following policy concerning communication between Consultants and the City of Marysville during the announcement and selection process:
During the time period between advertisement and the announcement of final consultant selection, communication with consultants (or their agents) shall be limited as follows:
Communications which are strictly prohibited:
Any discussions or marketing activities related to this specific project.
Allowable communications include:
Technical or scope of services questions specific to the project or RFP requirements.
Project Description
The services include the development of a School Travel Plan for the City of Marysville in Union County (PID 125626).
Estimated Construction Cost: N/A
Prequalification Requirements
Prequalification requirements for this agreement are listed below. For all prequalification categories other than FINANCIAL MANAGEMENT SYSTEM EVALUATION the requirement may be met by the prime consultant or a subconsultant.
Also, please note that only individuals (not firms) are prequalified for right of way acquisition services. In instances where prequalification for these services is required, a prequalified individual, either employed by the prime consultant or a subconsultant, must be named in order to meet the requirement.
For agreements that require prequalification in FINANCIAL MANAGEMENT SYSTEM EVALUATION, the prime consultant and all subconsultants that provide engineering and design related services must be prequalified in this category. Engineering and Design Related Services are defined as follows:
Program management, construction management, feasibility studies, preliminary engineering, design engineering, surveying, mapping, or architectural related services with respect to a highway construction project subject to 23 U.S.C. 112(a) as defined in 23 U.S.C 112(b)(2)(A); and
Professional services of an architectural or engineering nature, as defined by State law (ORC 5526), which are required to or may logically or justifiably be performed or approved by a person licensed, registered, or certified to provide the services with respect to a highway construction project to 23 U.S.C. 112(a) and defined in 40 U.S.C. 1102(2).
DESIGN SERVICES:
Bicycle Facilities & Enhancement Design;
Non-Complex Roadway Design;
Safety Study;
Basic Traffic Signal Design;
ENVIRONMENTAL SERVICES:
Environmental Document Preparation – CE (Not Required but Preferred)
FINANCIAL MANAGEMENT SYSTEM EVALUATION
Compliant with Federal Requirements (Prime consultant and subconsultants that provide engineering and design related services must meet this prequalification requirement)
Selection Subfactors
Experience in the development of School Travel Plans (STP) and experience with the Safe Routes to School (SRTS) program.
Contract Type and Payment Method
Refer to the ODOT’s Manual for Administration of Contracts for Professional Services, Volume 1: Consultant Contract Administration, Sections 4.3.A and 4.3.B for guidance concerning the appropriate contract type and payment method. Based on this guidance, contract type and payment method will be determined during the scope of services and negotiation process.
Estimated Date of Authorization
It is anticipated that the selected Consultant will be authorized to proceed by April 1, 2026.
Completion Schedule
The School Travel Plan is to be completed and on file with the City of Marysville within eleven (11) months from the date of authorization.
Suspended or Debarred Firms
Firms included on the current Federal list of firms suspended or debarred are not eligible for selection.
Terms and Conditions
The Department’s Specifications for Consulting Services 2016 Edition will be included in all agreements selected under this request for letters of interest.
Compliance with Title VI of the Civil Rights Act of 1964
The City of Marysville, in accordance with Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C. §§ 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any contract entered into pursuant to this advertisement, all bidders will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, national origin, sex, age, disability, low-income status, or limited English proficiency in consideration for an award.
Selection Procedures
The City of Marysville will directly select a consultant based on the Letter of Interest (LoI). The requirements for the LoI and the Programmatic Consultant Selection Rating Form that will be used to select the consultant are shown below.
Firms interested in being considered for selection should respond by submitting electronically, via email, the Letter of Interest to the following City of Marysville contact by 4:00 PM on the response due date listed above.
City of Marysville
Connor Devine
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Responses received after 4:00 PM on the response due date will not be considered.
Scope of Services
The Scope of Services document is included at the end of this document.
Requirements for Letters of Interest, Programmatic Selection Process
A. Instructions for Preparing and Submitting a Letter of Interest
1. Provide the information requested in the Letter of Interest Content (Item B below), in the same order listed, in a letter signed by an officer of the firm. Do not send additional forms, resumes, brochures, or other material.
2. Letters of Interest shall be limited to ten (10) 8½" x 11" single sided pages plus two (2) pages for the Project Approach (Item B.5 below).
3. Please adhere to the following requirements in preparing and binding letters of interest:
a. Please use a minimum font size of 12-point and maintain margins of 1" on all four sides.
b. Page numbers must be centered at the bottom of each page.
c. Use 8½" x 11" paper only.
B. Letter of Interest Content
1. List the types of services for which your firm is currently prequalified by the Ohio Department of Transportation.
2. List significant subconsultants, their current prequalification categories and the percentage of work to be performed by each subconsultant.
3. List the Project Manager and other key staff members, including key subconsultant staff. Include project engineers for important disciplines and staff members that will be responsible for the work, and the project responsibility of each.
Address the experience of the key staff members on similar projects, and the staff qualifications relative to the selection subfactors noted.
4. Describe the capacity of your staff and their ability to perform the work in a timely manner, relative to present workload, and the availability of the assigned staff.
5. Provide a description of your Project Approach, not to exceed two pages. Confirm that the firm has visited the site and address your firm’s: 1) Technical approach; 2) Understanding of the project; 3) Qualifications for the project; 4) Knowledge and experience concerning relevant ODOT and local standards, procedures and guidance documents; 5) Innovative ideas; 6) Project specific plan for ensuring increased quality, reduced project delivery time and reduced project costs.
Items 1 thru 4 must be included within the 10-page body of the letter of interest. Remaining space within the ten (10) pages may be utilized to provide personnel resumes or additional information concerning general qualifications.
Consultant Selection Rating Form for Programmatic Selections
Project:
PID:
Project Type:
District:
Selection Committee Members:
Firm Name:
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Category
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Total Value
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Scoring Criteria
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Score
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Management & Team
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|
|
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Project Manager
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10
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See Note 1, Exhibit 1
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|
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Strength/Experience of Assigned Staff including Subconsultants
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25
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See Note 2, Exhibit 1
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|
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Firm's Current Workload/
Availability of Personnel
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10
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See Note 4, Exhibit 1
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Consultant's Past Performance
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30
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See Note 3, Exhibit 1
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Project Approach
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25
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Total
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100
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Exhibit 1 - Consultant Selection Rating Form Notes
1. The proposed project manager for each consultant shall be ranked, with the highest ranked project manager receiving the greatest number of points, and lower ranked project managers receiving commensurately lower scores. The rankings and scores should be based on each project manager’s experience on similar projects and past performance for the LPA and other agencies. The selection committee may contact ODOT and outside agencies if necessary. Any subfactors identified should be weighed heavily in the differential scoring.
Differential scoring should consider the relative importance of the project manager's role in the success of a given project. The project manager’s role in a simple project may be less important than for a complex project, and differential scoring should reflect this, with higher differentials assigned to projects that require a larger role for the project manager.
2. The experience and strength of the assigned staff, including subconsultant staff, should be ranked and scored as noted for Number 1 above, with higher differential scores assigned on more difficult projects. Any subfactors identified in the project notification should be weighed heavily in the differential scoring.
As above, other agencies may be contacted.
3. The consultants' past performance on similar projects shall be ranked and scored on a relative, differential scoring type basis, with the highest ranked consultant receiving a commensurately greater number of points. The selection team should consider ODOT CES performance ratings if available, and consult other agencies as appropriate. The use of CES ratings shall place emphasis on the specific type of services requested.
The differential scoring should consider the complexity of the project and any subfactors identified in the project notification.
4. The consultant's workload and availability of qualified personnel, equipment and facilities shall be ranked and scored on a relative, differential scoring type basis. The scoring shall consider quantifiable concerns regarding the ability of a firm (or firms) rated higher in other categories to complete the work with staff members named in the letter of interest.
Scope of Services
The selected team will utilize guides and tools developed by the Ohio Department of Transportation (ODOT), in accordance with the federal Safe Routes to School (SRTS) program, to develop a School Travel Plan (STP) for the schools within the City of Marysville as indicated in Appendix A. The School Travel Plan is funded through a grant awarded by ODOT.
The goals of this School Travel Plan (STP) are to enhance the safety of students traveling to and from school and increase the number of students walking or bicycling to school within a two-mile radius of each school. The STP will be developed in conjunction with a task force consisting of school representatives, community representatives, local government representatives, education representatives, health representatives, and public safety representatives. The task force will consider the “Five E’s” to address walking and safety issues: Engineering, Education, Enforcement, Encouragement, and Evaluation. The products will include a SRTS Vision, travel profiles for each school, a summary of key issues, recommendations for countermeasures, and solicitation of public input.
See
Related Documents
for for full bid document and Appendix A.
