WEBMASTER/WEBSITE MAINTAINER

REQUEST FOR PROPOSALS FOR

“WEBMASTER/WEBSITE MAINTAINER” SERVICES

FOR THE CITY OF UNION CITY

Introduction

Pursuant to the Fair and Open Process described under N.J.S.A. 19:44A-1, et seq., the City seeks proposals in response to this Request for Proposals (“RFP”) for the position of Webmaster/Website Maintainer to the City of Union City (“City) for a contract period not to exceed two (2) years. The City will also have an option to extend the contract for up to two (2) additional one-year terms under the same terms and conditions, to the extent permitted by, and in accordance with, applicable law. The services constitute and Extraordinary Unspecifiable Service pursuant to N.J.S.A. 40A:11-1, et seq., and are not required to be publicly advertised. It should be noted that nothing herein, in any contract or by and through any web hosting services or web master or maintainer services for the City of Union City shall create any ownership or propriety interest in the website and or domain address of the City of Union City and all information uploaded to the website regardless of creation is and shall be the property of the City of Union City without any qualification, reservation of rights and or claims to same by the successful candidate. All information whatsoever shall be the intellectual property of the City of Union City.

All candidates are required to comply with N.J.S.A. 10:5-31 et seq and N.J.A.C. 17:27 as amended.  (Affirmative Action.  See Exhibit A attached hereto).  All candidates shall submit proof of business registration with the New Jersey Division of Taxation (P.L. 2004, C.57) prior to the award of contract but preferably with their proposal. The successful candidate must have significant experience in publishing and hosting a website/multi-page B.P.M. website and bilingual capability by an individual fluent in Spanish and not by using any auto translation tools for data management and public information purposes for a public entity.  The successful candidate will provide the City with services related, but not necessarily limited to:

1. Web publishing and hosting of a webpage/multi-page B.P.M. website for data management and public information purposes as specified and approved by the City;
   
   
2. Fulfilling of all applicable legal requirements including, but not limited to copyright notices and publishers’ notices, for hosting of a website with web address of ucnj.com on space leased by the successful candidate;
   
   
3. Maintaining, updating and expanding of webpage/web site upon request of the City;
   
   
4. Ability to incorporate information into the City’s website in the Spanish language and create a website with bilingual components by an individual fluent in the Spanish language and not by using any auto translation tools;
   
   
5. Host the City’s e-mail accounts; and
   
   
6. Performance of any other related tasks as directed by the City.
   
   
7. The vendor shall provide monthly billing statements that include a brief statement showing the original amount of the Contract, any increases established by amendment to the Contract, the amount previously billed under the Contract, and the total amount of unbilled funds remaining available under the Contract, and the total amount of unbilled funds remaining available under the Contract after deduction of the most recent amount billed.  A copy of each billing statement shall be made available to the State Fiscal Oversight Officer upon request.

Professional Information and Qualifications

Copies of these standardized submission requirements and selection criteria are on file and available from the Office of the City Clerk.  In addition to the forms included herewith, each interested candidate shall submit the following information:

1. Name of firm or individual;
   
   
2. Address of principal place of business and all other offices and corresponding telephone and fax numbers.  Please note specifically which website developer/website maintainer will be assigned to work with the City and address your ability to service the City when needed on an expedited basis;
   
   
3. Description of candidate’s education, experience, qualifications, number of years with the firm and a description of their experience with projects similar to those described above involving urban municipalities similar to the City;
   
   
4. Experience related to computer network and systems management of urban municipalities similar to the City;
   
   
5. Experience related to design and implementation of bilingual website components;
   
   
6. At least four (4) references, three (3) of which must have knowledge of your service to public entities;
   
   
7. The candidate’s ability to provide the services in a timely fashion (including staffing, familiarity and location of key staff);
   
   
8. Cost details, including the hourly rates of each of the individuals who will perform the services and the time estimates for each individual, all expenses, and a total cost of “not to exceed” amount;
   
   
9. Provide quotes for maintaining the City’s present website including the bilingual components;
   
   
10. Your proposal should be quoted at a flat rate per month and alternatively at an hourly rate to maintain the website;
    
    
11. Any other information which the interested firm deems relevant;
    
    
12. Statement of Ownership Disclosure;
    
    
13. Disclosure of Investment Activities in Iran Form (prior to the award of contract but preferably with the proposal);
    
    
14. Business Registration Certificate (prior to the award of contract but preferably with the proposal); and
    
    
15. Statement, see attached, executed by a corporate officer, member, partner or   sole proprietor certifying that there are no prior or pending ethics complaints against them or their company;
    
    
16. Certification of Non-Involvement in Prohibited Activities in Russia or Belarus (Prior to the award of contract but preferably with the proposal. Form provided);
    
    
17. The successful proposer must comply with the requirements set forth in the Mandatory Equal Employment Opportunity language included herewith (Exhibit A).

Selection Criteria

The selection criteria used in awarding a contract or agreement for professional services as described herein shall include:

1. Qualifications of the individuals who will perform the tasks and the degree of their respective participation;
   
   
2. Experience and references;
   
   
3. Ability to perform the task in a timely fashion, including staffing and familiarity with the subject matter;
   
   
4. Cost competitiveness; and
   
   
5. Compliance with the City’s terms of payment in accordance with the Local Public Contracts law and other laws of the City.

Submission Requirements

Sealed proposals will be publicly opened by the Deputy City Clerk in her offices at Union City Hall, 3715 Palisade Avenue, Union City, at 10:00 am on June 16, 2026.  Sealed proposals must be received no later than 10:00 am on June 16, 2026 by:

Hilda I. Rosario, City Clerk

City of Union City

3715 Palisade Avenue

Union City, New Jersey 07087

PLEASE SUBMIT ONE (1) ORIGINAL AND TWO (2) COPIES OF THE RESPONSE TO THE RFP.  USE WHITE 8 ½” X 11” PAPER.

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