Sand and Sandless Sandbags

Statement of Work
Sand and Sandless Sandbags
HIePRO Solicitation Q26003138
May 27, 2026
BACKGROUND & PROJECT DESCRIPTION:
The Hawaii Emergency Management Agency (HIEMA), under the Department of Defense, is the emergency
management agency for the State of Hawaii. Headquartered in Diamond Head Crater, HIEMA serves as the
coordinating agency between the four (4) county emergency management agencies: Hawaii County Civil Defense, Maui
County Emergency Management Agency, City and County of Honolulu Department of Emergency Management, and
Kauai Emergency Management Agency, as well as operates the State Warning Point.
HIEMA seeks a qualified vendor to provide proposals for tough poly bags to fill with sand and sandless bags to contain
and divert floodwaters. The proposal must include shipping and taxes to produce the requested number of items.
You may contact the Procurement Team for any information listed below, or for additional information or
specifications, by the stated timeline for questions.
POINT OF CONTACT:
e-mail and phone number
Procurement Team
dod.hiema.procurement@hawaii.gov
(808) 733-4300
SCOPE OF WORK:
The Vendor will be responsible for providing a proposal for the following or similar:
Sandbags -
14 x 26"
Woven Polypropylene resists puncture and tears.
Maximum UVI protection - lasts equal to or more than 1000 hours in the sun
Dense, light weaving holds almost any dry substance
Built-in ties

Sandless Bags-
12 x 24"
Self-activating bags expand on contact, no sand needed
Each bag absorbs four (4) gallons or more, swelling to 3 1/2" high or more
Shrinks down when fully dry
Reusable
TIME OF PERFORMANCE:
Hurricane Season is upon us, and the sooner we can obtain the supply, the better. The projected timeline is to be
completed before July 15, 2026. Extension request MUST be submitted in writing and agreed upon by HIEMA and
Contractor.
VENDOR QUALIFICATIONS:
Primary selection for the award shall be based on a responsive bid that provides the most value to the state of
Hawaii. The Vendor placing the submission must have experience. Additionally, in accordance with 2 CFR 200.321
this solicitation must take all necessary steps to make sure small, minority, and or women-owned enterprises are
used when possible. Preference for this solicitation will be given to qualified contractors who meet the above-stated
criteria.
Additionally, vendors shall provide the following:
1. Hawaii Compliance Express (HCE) certificate or proof of compliance with the 4 entities: IRS, State
Department of Tax, DCCA, and DLIR. If not currently registered, please visit www.SPO.hawaii.gov to register
your business. Unregistered vendors may not be subject to an award.
2. Printout of validation that the business entity is not debarred or suspended from receiving federal funding
(as evidenced in www.SAM.gov)
SPECIAL TERMS AND CONDITIONS:
Intellectual property. The State of Hawaii and the Department of Defense, with HIEMA acting on its behalf, shall have
exclusive intellectual property rights and ownership of all finished and draft elements produced pursuant to this scope
of services, whether published or unpublished.
The CONTRACTOR shall not make use of any content that are produced during the scope of
services for HIEMA.
Non-disclosure. The CONTRACTOR shall in good faith regard the collaboration and development of all finished and
draft elements whether published or unpublished as wholly proprietary processes to the State of Hawaii and the
Department, and shall not disclose the content, methods, practices, or information employed in developing the
content under this scope of services.
SUBMITTING A QUOTE
Vendors shall submit a quote for the entirety of the project as indicated under the section "Scope of Work" inclusive
of all costs (materials, shipping, as well as 4.712% general excise tax. HIEMA's all inclusive budget for each type of
item is $50,000 for Sandbags and $50,000 for Sandless bags. The awards will be given to the responsible/responsive

Vendor that is able to complete the work in the timeline stated and offers the most value to the state of Hawaii
INVOICING
Contractor shall submit detailed line-item invoices in a timely manner to HIEMA.
Invoices should be sent to HIEMA both in electronic form as an attachment and emailed to
dod.hiema.invoice@hawaii.gov, and in printed form and US mailed to the following address:
State of Hawaii/ Department of Defense
Hawaii Emergency Management Agency
4204 Diamond Head Road,
Honolulu, HI 96816
Attention: Finance & Admin
COMPENSATION AND PAYMENT
The awarded Contractor shall submit all invoices electronically, in accordance with the State's invoicing guidelines, to
the designated Project Manager and cc the following email address: dod.hiema.invoice@hawaii.gov
Pursuant to HRS 103-10, the State shall have thirty (30) calendar days, after receipt of the invoice and satisfactory
completion of the deliverable, to make payment. For this reason, the State shall reject any offer submitted with a
condition requiring payment within a shorter period of time. Further, the State shall reject any quote submitted with
a condition requiring interest payments greater than that allowed by 103-10, HRS, as amended.
The State shall not recognize any requirement established by the Contractor and communicate to the State after the
award of the contract, which requires payment within a shorter period or interest payment not in conformance with
statute.
Preference for payment for goods and services shall be made via Purchase Order (PO) and only upon approval of a
state-approved invoice for goods and services that were completely and satisfactorily delivered and rendered.
HAWAII INFORMATION CONSORTIUM (HIC)
The Offeror is advised that the awarded Vendor will be responsible to pay NIC Hawaii a fee of 0.75% of the award or
original estimated award amount, capped at $5,000, within 30 days. NIC Hawaii will bill the awarded Vendor directly
via e-mail and the Vendor can make payment online or by sending a check via regular mail.
FUNDING FOR AWARD
The funding for this award may be provided through a Federal Grant, as such, the procurement requirements must
adhere to federal grant procurement policies in addition to State of Hawaii policies.
DISQUALIFICATION
The State has the right to disqualify Vendors who do not submit its quote and follow the instructions as listed in this
solicitation. In addition, the State has the right to disqualify Vendors who do not meet the minimum requirements
and/or have been assessed to be unable to completely supply the goods and/or render the services professionally.
CANCELLATION OF SOLICITATION
The State has the right to cancel this solicitation, without liability, should at any time during this solicitation process,
funding become unavailable