Large Print Products

Location:	Federal
Posted:	Jun 3, 2026
Due:	Jun 16, 2026
Agency:	U.S. Government Publishing Office
Type of Government:	State & Local
Category:	89 - Subsistence (Food)
Publication URL:	To access bid details, please log in.

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Program 106-S

Specifications by CDC

Reviewed by LDG

Page 1 of 26

U.S. GOVERNMENT PUBLISHING OFFICE

Government Publishing & Print Procurement

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS

For the Procurement of

Large Print Products

as requisitioned from the U.S. Government Publishing Office (GPO) by the

Internal Revenue Service (IRS)

Single Award

TERM OF CONTRACT: The base term of this contract is for the period beginning August 1, 2026, and ending

July 31, 2027, plus up to four (4) optional 12-month extension periods that may be exercised by the “OPTION TO

EXTEND THE TERM OF THE CONTRACT” clause in SECTION 1 of this contract.

BID OPENING: Bids shall be opened virtually at 11:00 a.m., Eastern Time (ET), on June 16, 2026, at the U.S.

Government Publishing Office. All parties interested in attending the bid opening shall email bids@gpo.gov one

(1) hour prior to the bid opening date and time to request a Microsoft Teams live stream link. This request shall be

transmitted in a separate email from the bid submission. The link will be emailed prior to the bid opening.

BID SUBMISSION: Bidders must email bids to bids@gpo.gov for this solicitation. No other method of bid

submission will be accepted at this time. The Program Number and bid opening date must be specified in the subject

line of the emailed bid submission. Bids received after the bid opening date and time specified above will not be

considered for award.

BIDDERS, PLEASE NOTE: These specifications have been extensively revised; therefore, all bidders are

cautioned to familiarize themselves with all provisions of these specifications before bidding.

Abstracts of contract prices are available at https://www.gpo.gov/how-to-work-with-us/vendors/contract-pricing.

For technical information, contact Cecilia Dominguez at (202) 512-0418 or cdominguezcastro@gpo.gov.

Large Print Products

106-S (07/27)

Page 2 of 26

SECTION 1. - GENERAL TERMS AND CONDITIONS

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the

applicable provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 310.2,

effective December 1, 1987 (Rev. 01-18)) and GPO Contract Terms, Quality Assurance through Attributes Program

for Printing and Binding (GPO Publication 310.1, effective May 1979 (Rev. 09-19)).

GPO Contract Terms (GPO Publication 310.2) – https://www.gpo.gov/docs/default-source/forms-and-standards-

files-for-vendors/contractterms2018.pdf.

GPO QATAP (GPO Publication 310.1) – https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-

vendors/qatap-rev-09-19.pdf.

In addition, the following documents shall also apply. (NOTE: In the event of a conflict between the document

referenced herein and the content of this specification, the content of this specification shall be considered a

superseding requirement.)

• 29 U.S.C. §794(d), available at – https://www.section508.gov/.

• W3C’s Web Content Accessibility Guidelines and Checklist (WCAG) (2.0 or most current version),

available at http://www.w3.org.

SUBCONTRACTING: Subcontracting is not permitted.

GPO IMPRINT REQUIREMENT: The GPO imprint requirement, GPO Contract Terms, Supplemental

Specification, No. 9 is waived.

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to these

specifications:

Product Quality Levels:

(a) Printing (page-related) attributes – Level IV.

(b) Finishing (item-related) attributes – Level IV.

Inspection Levels (from ANSI/ASQC Z1.4):

(a) Non-destructive Tests - General Inspection Level I.

(b) Destructive Tests - Special Inspection Level S-2.

Specified Standards: The specified standards for the attributes requiring them shall be:

Attribute

Specified Standard

P-7. Type Quality and Uniformity

Average Type Dimension

Contractor may be required, upon request of the Contracting Officer, to provide information related to the specific

equipment that will be used for production.

Large Print Products

106-S (07/27)

Page 3 of 26

OPTION TO EXTEND THE TERM OF THE CONTRACT: The Government has the option to extend the term

of this contract for a period of 12 months by written notice to the contractor at least 30 days before the contract

expires. If the Government exercises this option, the extended contract shall be considered to include this clause,

except, the total duration of the contract may not exceed five (5) years as a result of, and including, any extension(s)

added under this clause. Further extension may be negotiated under the “EXTENSION OF CONTRACT TERM”

clause. See also “ECONOMIC PRICE ADJUSTMENT” for authorized pricing adjustments(s).

EXTENSION OF CONTRACT TERM: At the request of the Government, the term of any contract resulting

from this solicitation may be extended for such period of time as may be mutually agreeable to the GPO and the

contractor.

ECONOMIC PRICE ADJUSTMENT: The pricing under this contract shall be adjusted in accordance with this

clause, provided that in no event will any pricing adjustment be made that would exceed the maximum permissible

under any law in effect at the time of the adjustment. There will be no adjustment for orders placed during the first

period specified below. Pricing will thereafter be eligible for adjustment during the second and any succeeding

performance period(s). For each performance period after the first, a percentage figure will be calculated as

described below and that figure will be the economic price adjustment for that entire next period. Pricing

adjustments under this clause are not applicable to reimbursable postage or transportation costs, or to paper, if paper

prices are subject to adjustment by separate clause elsewhere in this contract.

For the purpose of this clause, performance under this contract will be divided into successive periods. The first

period will extend from August 1, 2026 to July 31, 2027, and the second and any succeeding period(s) will extend

for 12 months from the end of the last preceding period, except that the length of the final period may vary. The

first day of the second and any succeeding period(s) will be the effective date of the economic price adjustment for

that period.

Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted “Consumer

Price Index For All Urban Consumers - Commodities Less Food” (Index) published monthly in the CPI Detailed

Report by the U.S. Department of Labor, Bureau of Labor Statistics.

The economic price adjustment will be the percentage difference between Index averages as specified in this

paragraph. An index called the variable index will be calculated by averaging the monthly Indexes from the 12-

month interval ending 3 months prior to the beginning of the period being considered for adjustment. This average

is then compared to the average of the monthly Indexes for the 12-month interval ending April 30, 2026, called the

base index. The percentage change (plus or minus) of the variable index from the base index will be the economic

price adjustment for the period being considered for adjustment.

The Government will notify the contractor by contract modification specifying the percentage increase or decrease

to be applied to invoices for orders placed during the period indicated. The contractor shall apply the percentage

increase or decrease against the total price of the invoice less reimbursable postage or transportation costs and

separately adjusted paper prices. Payment discounts shall be applied after the invoice price is adjusted.

SECURITY WARNING: Proper control and handling must be maintained at all times to prevent any information

or materials required to produce the product ordered under these specifications from falling into unauthorized hands.

Unless otherwise indicated herein, all erroneous/extra copies produced by the contractor are to be destroyed beyond

recognition by means of abrasive destruction, burning, shredding, or other method that guarantees complete

protection against access. (See “DISPOSAL OF WASTE MATERIALS.”)

SECURITY REQUIREMENTS: During the performance of this contract, legal documents (including

documentary and testimonial evidence and personally identifiable information (PII)) will be reproduced. Due to the

sensitive nature of the documents furnished, all materials must be kept confidential. This material is not for public

consumption and should be handled with extreme care.

Large Print Products

106-S (07/27)

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The contractor shall not release or sell to any person any information or materials received from the Government

under the contract; nor shall the contractor use the information or materials for any purpose other than that for which

it was provided to the contractor under the terms of the contract.

The contractor shall not retain or distribute, in any form, any part of the materials furnished by the Government

which are not consumed in the preparation of the work or which are generated as a result of this contract. Proper

precautions shall be taken to ensure that all Government-supplied materials are protected from damage. The

Government furnished materials shall be returned in the same condition as originally furnished, unless otherwise

specified.

It is the contractor’s responsibility to properly safeguard PII from loss, theft, or inadvertent disclosure and to

immediately notify the Government of any loss of personally identifiable information. Personally identifiable

information is “any information that can be used to distinguish or trace an individual’s identity, such as their name,

social security number, biometric records, etc., alone, or when combined with other personal or identifying

information which is linked or linkable to a specific individual, such as date and place of birth, mother’s maiden

name, etc.” (reference: OMB Memorandum 07-16). Other specific examples of PII include, but are not limited to:

• Personal identification numbers, such as passport number, driver’s license number, taxpayer identification

number, or financial account or credit card number.

• Address information, such as street address or personal email address.

• Personal characteristics, including photographic image (especially of face or other distinguishing

characteristic), fingerprints, handwriting, or other biometric image or template data (e.g., retina scans, voice

signature, facial geometry).

Failure to demonstrate adequate security controls for handling PII and SBU information may result in a

determination of non-responsibility. The Government may conduct on-site security inspections prior to award and

at any time during contract performance.

SECURITY CONTROLS: To ensure the contractor’s facility can provide the necessary controls to safeguard

security materials, a tour of the facility may be conducted by the agency security personnel. The review of the

contractor’s facility will include, but is not limited to, the following:

• Physical security controls

• Protection of data recorded on magnetic media

• Protection of data recorded on hard copy media

• Identification and authentication controls

• System accountability controls

• Systems access controls

• Protection of residual data

• Backup procedures

• Fire detection and annunciation

• Contingency plans

• Personnel security

The contractor will be required to make reasonable changes to their facility and/or procedures to properly safeguard

security material. If requirements are not met, the products will be procured from other sources.

DISPOSAL OF WASTE MATERIALS: The contractor is required to demonstrate how all waste materials used

in the production of sensitive information will be definitely destroyed, i.e., burning, pulping, shredding, macerating,

or other suitable similar means. Electronic records must be definitively destroyed in a manner that prevents

reconstruction. Definitely destroying the records means the material cannot be reassembled and used in an

inappropriate manner in violation of law and regulations. Sensitive records are records that are classified as national

security or exempted from disclosure by statute, including the Privacy Act or regulation.

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106-S (07/27)

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If the contractor selects shredding as a means of disposal, it is preferred that a cross-cut shredder be used. If a strip

shredder is used, the strips must not exceed one-quarter inch.

The contractor must provide the method planned to dispose of the materials. A Government representative may be

required to be present for the disposal of waste materials. At the Government’s option, contractor may be required

to return all waste materials to the ordering agency.

All waste materials containing PII or SBU information shall be destroyed in accordance with IRS Publication 1075

destruction standards.

PROTECTION OF PERSONALLY IDENTIFIABLE INFORMATION (PII): The contractor shall implement

administrative, technical, and physical safeguards to protect all Personally Identifiable Information (PII) received,

created, or maintained under this contract. PII includes, but is not limited to, any information that can be used to

distinguish or trace an individual’s identity, either alone or when combined with other personal or identifying

information.

The contractor shall ensure that PII is protected against unauthorized access, disclosure, modification, or destruction

in accordance with IRS Publication 1075, Treasury Directive 25 07, and applicable Federal privacy statutes.

The contractor shall immediately report any suspected or confirmed loss, compromise, or unauthorized disclosure

of PII to the Government within one (1) hour of discovery. The contractor shall cooperate fully with all Government

directed incident response activities, including containment, mitigation, forensic analysis, and notification.

ENHANCED FACILITY & SYSTEM SECURITY REQUIREMENTS: The contractor shall maintain a secure

production environment that meets IRS safeguarding standards for PII and SBU information. At a minimum, the

contractor shall:

• Restrict access to production and storage areas to authorized personnel only;

• Maintain continuous video surveillance of all areas where PII or SBU materials are processed or stored;

• Prohibit the use of personal electronic devices, cameras, or recording equipment in secure areas;

• Implement system access controls, including unique user IDs, strong authentication, and role-based access;

• Ensure all electronic systems used to process IRS data employ encryption in transit and at rest;

• Maintain audit logs of access to PII/SBU data and retain logs for a minimum of one year;

• Ensure that all contractor personnel receive annual privacy and security training consistent with IRS

Publication 1075.

SENSITIVE BUT UNCLASSIFIED (SBU): Any Treasury Department information made available, which is

marked “Official Use Only” on the print order or on any part of the furnished material, shall be used only for the

purpose of carrying out the provisions of this contract, and shall not be divulged or made known in any manner to

any person except as may be necessary in the performance of the contract. All copies must be accounted for, and

waste sheets and printing plates must be destroyed beyond recognition or reconstruction. (See “DISPOSAL OF

WASTE MATERIALS.”)

DATA RIGHTS: All data and materials furnished and/or used in the performance of this contract shall be the sole

property of the Government. The contractor agrees not to assert rights or to establish any claim to such

data/materials in whole or in part in any manner or form, or to authorize others to do so, without prior written

consent of the Contracting Officer.

QUALITY CONTROL DOCUMENTS: The following documents and publications shall apply. In the event of

conflict between the documents and publications referenced herein and the content of this specification, the content

of this specification shall be considered a superseding requirement.

• 29 USC Section 508 Standards available at https://www.section508.gov/.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.