Commissioning, Retro-Commissioning and Related Services

Location:	North Carolina
Posted:	Jun 3, 2026
Due:	Jul 14, 2026
Agency:	State Government of North Carolina
Type of Government:	State & Local
Category:	C - Architect and Engineering Services - Construction R - Professional, Administrative and Management Support Services Y - Construction of Structures and Facilities
Solicitation No:	121-060226DC-CRx
Publication URL:	To access bid details, please log in.

Solicitation Number:	121-060226DC-CRx
Project Title:	Commissioning, Retro-Commissioning and Related Services
Description:	Commissioning Agent (Cx) and Retro-Commissioning Agent (RCx) and related services that are to be provided as per the Rowan-Cabarrus Community College Scope of Services/Work for Commissioning Agent (Cx) and Retro-Commissioning Agent (RCx) Services Scope of Work which is attached (Attachment A) on a routine or as needed basis for small, miscellaneous projects under $500,000. Annual fees may not exceed $150,000 in total value and no single project shall exceed a $36,000 fee. The base contract will be for a period of one year, with one possible one year extension.
Opening Date:	7/14/2026 2:00 PM
Posted Date:	6/4/2026
Status:	Open
Department:	ROWAN-CABARRUS COMMUNITY COLLEGE


Solicitation Number * 121-060226DC-CRx	Department ROWAN-CABARRUS COMMUNITY COLLEGE	Status Reason Open
Opening Date 2026-07-14T14:00:00.0000000	Posted Date * 2026-06-03T19:52:21.0000000Z	Primary Commodity Code Design Services
Mandatory Conference/Site Visit — —	Special Instructions Electronic Submissions Only	Solicitation Type * Select RFP IFB RFI
Owner Ronda Holland
Description Commissioning Agent (Cx) and Retro-Commissioning Agent (RCx) and related services that are to be provided as per the Rowan-Cabarrus Community College Scope of Services/Work for Commissioning Agent (Cx) and Retro-Commissioning Agent (RCx) Services Scope of Work which is attached (Attachment A) on a routine or as needed basis for small, miscellaneous projects under $500,000. Annual fees may not exceed $150,000 in total value and no single project shall exceed a $36,000 fee. The base contract will be for a period of one year, with one possible one year extension.

Attachment Preview

RFP 121-060226DC-CRx

Department/Agency

Project Title

Service

Scope

Contact

Telephone

Total Project Budget

Source of Funds

Approved OC-25 #

Publish Date

Closing Date

Submittal Packages should be

emailed to:

NC Licensing Statement

Rowan-Cabarrus Community College

Commissioning, Retro-Commissioning and Related Services

Commissioning Agent

Commissioning Agent (Cx) and Retro-Commissioning Agent (RCx) and related

services that are to be provided as per the Rowan-Cabarrus Community College

Scope of Services/Work for Commissioning Agent (Cx) and Retro-Commissioning

Agent (RCx) Services Scope of Work which is attached (Attachment A) on a routine or

as needed basis for small, miscellaneous projects under $500,000. Annual fees may

not exceed $150,000 in total value and no single project shall exceed a $36,000 fee.

The base contract will be for a period of one year, with one possible one year

extension.

Ronda Holland

704-216-3455

collegeenvironment@rccc.edu

$150,000

State &/or local &/or private

N/A

June 2, 2026

July 14, 2026

Electronic submissions only (Read Receipt Requested) to:

Email: collegeenvironment@rccc.edu

Subject Line: 121-060226DC-CRx

In order to offer architectural, engineering, or landscape architectural services in response

to this solicitation, the proposing firm must be properly licensed to practice Architecture,

Engineering, or Landscape Architecture in the State of North Carolina. More information

on the North Carolina state boards may be found at the following websites:

NC Board of Architecture: (http://www.ncbarch.org)

NC Board of Examiners for Engineers & Surveyors: (http://www.ncbels.org) NC

Board of Landscape Architects: (http://www.ncbola.org)

HUB Certified Firms are encouraged to submit a proposal.

It is the intent of Rowan-Cabarrus Community College to select up to two (2) firms to act as Commissioning Agent in support of

the occasional needs in the construction and operation of its facilities.

SELECTING CRITERIA

In selecting a Commissioning Agent, the College’s Selection Committee will take into consideration qualifying factors addressed below with

their relative weighting:

1. Expertise and previous experience in Building commissioning (Cx), Retro-commissioning (RCx), integration into New and Renovation

Projects. 25%

2. Demonstrated understanding and implementation of integrated design, facilities audits, acoustics in the educational environment, indoor

air quality, WELL Building Standards. 20%

3. Demonstrated mastery of the following critical concepts in the design and construction of public educational facilities: The North Carolina

Energy Efficiency Code, the North Carolina State Construction Manual and related forms. 10%

4. Technical expertise including mechanical test and balance, building envelope testing, peer review of building design packages, BIM,

Microsoft Project GANTT chart scheduling, life-cycle costing, and conceptual estimating. 10%

5. Demonstrated understanding of the College’s Facilities Design Manual. 10%

6. Qualifications and experience of proposed staff and consultant team. 10%

7. Quality of the proposal, including inclusion of all the Submittal Requirements addressed below. 10%

8. Proximity to and familiarity with the College’s service area (Rowan County and Cabarrus County). 5%

9. After Selection Committee Members votes have been tallied and averaged, one (1) additional point will be awarded to Historically

Underutilized Business (HUB) certified proposers with an additional one half (1/2) point for each HUB certified subconsultant necessary

to support the effort of this contract. A maximum of two (2) additional points may be granted under this criterion.

Page 1 of 14

RFP 121-060226DC-CRx

SUBMITTAL REQUIREMENTS

Proposing firms must submit one (1) electronic copy of the complete submittal package in Adobe.pdf format to the

email address provided: collegeenvironment@rccc.edu Hard copies are not accepted at this time.

Firms must be registered and active with the North Carolina Electronic Vendor Portal prior to submitting a

proposal. https://evp.nc.gov/ Failure to register may result in disqualification.

1. A Letter of Interest – no more than one page. Letter of interest should include Engineering License Number, E-

Procure number, SCO Vendor Number.

2. An approach for commissioning a typical informal project from Schematic Design through Close-out, including

Owner Designer/Contractor/SCO/Cx Team organizational chart.

3. An approach for providing Peer Review Services for design plans of various informal projects.

4. Three (3) single page (front and back counts as a single page) examples of appropriate commissioning projects,

including; photos and/or renderings, a description of key elements and challenges, Owner, Architect, CM/GC

point of contact (with phone number).

5. 3 letters of recommendation from prior institutional clients within the State of North Carolina, on their letterhead.

6. Resumes of key staff (Commissioning Agent, Commissioning Technician, Architectural Plan Reviewer, Structural

Plan Reviewer, Mechanical Plan Reviewer, Electrical Plan Reviewer, Administrative Assistant, Electrical

Engineer, Mechanical Engineer, and Civil Engineer) proposed to support the effort of this contract. Ensure

Commissioning and peer review experience are highlighted.

7. A listing of key sub-consultants to support the effort of this contract (Architects, Engineers, Building

Envelope Consultants, etc.).

8. Historically Underutilized Business (HUB) Certification for any entity proposed to support the effort of this contract.

9. Signed copies of all addendums issued to this advertisement.

Page 2 of 14

ATTACHMENT A

ROWAN-CABARRUS COMMUNITY COLLEGE

Commissioning Agent Services

Scope of Services/Work

08/15/2024

Page 3 of 14

1. Perform Commissioning Agent Services (CxA) for new construction and remodels/renovation

projects.

1.1. Perform commissioning agent services to satisfy the requirements of the enhanced

commissioning required by the State Construction Office.

1.2. Services shall be provided in four (4) phases: Design, Construction, Acceptance, and Post-

Acceptance.

1.3. The CxA shall coordinate participation of the Owner’s Representative in all commissioning

process activities. Schedule the commissioning process activities and integrate them into the

master project schedule as prepared and maintained by the General Contractor.

1.4. Prior to the commencement of the Design Phase, the CxA shall:

1.4.1.Review the A/E Design Team’s and the Owner’s Project Requirements, The Form 3-1 Project

Budget, the RCCC Facilities Design Manual and the Commissioning Requirements to develop

the Project Objectives Document.

1.4.2.Develop a Commissioning Plan encompassing the four (4) phases outlined above.

1.5. Design Phase: During the Design Phase the CxA shall complete the following scope of work:

1.5.1.Perform Peer Reviews of each submission of the Design Team’s plans (Schematic Design,

Design Development, Construction Documents, Final “For Construction” Permitted Plans)

to ensure compliance with the Owner’s Project Requirements and the College’s Facilities

Design Manual, the Project Goals, and any other required criteria, acting as the Owner’s

Plan Reviewer. Peer reviews will include review of Architectural, Civil, Structural,

Mechanical, and Electrical plans by individuals licensed by the State of North Carolina to

perform design in those areas. Peer Review will occur in addition to State Construction

Office Design Review on Formal Projects (in excess of $2,000,000 in construction value).

Complete a thorough review of the construction documents. Submit written comments to the

Owner, the Owner’s Representative, and the AE design team. With each subsequent

submission incorporation of previous comments will be tracked and documented.

1.5.2.Develop commissioning specifications for all appropriate equipment and systems.

Coordinate this with the A/E design team and Owner. The specifications shall follow the

intent of ASHRAE Guideline 0-2005, The Commissioning Process. The commissioning

specifications shall include definitions of key terms; a detailed description of the

responsibilities of all parties; details of the commissioning process; reporting and

documentation requirements (including formats), alerts to coordination issues, deficiency

resolution, construction checklist and startup requirements, the functional testing process,

and specific functional test requirements including testing conditions and acceptance criteria

for all equipment to be commissioned.

1.5.3.Ensure design correctly represents ADA compliance of all accessible routes and public

amenities.

1.5.4.Ensure design correctly represents compliance with NC Energy Efficiency Code.

1.6. Construction Phase: During the construction phase the CxA shall complete the following scope

of work:

1.6.1.Organize the commissioning process components and participate in the pre- bid meeting

where the commissioning process requirements are reviewed with the bidders.

1.6.2.Coordinate, direct and document commissioning activities in a logical, sequential and

efficient manner using consistent protocols, clear and regular communications and

consultations with all necessary parties, updated timelines or schedules, and technical

expertise. Conduct a pre-construction commissioning process meeting.

Page 4 of 14

1.6.3.Perform site visits, as necessary, to observe and document component and system

installations. Accomplish a statistical review of construction focusing on the Owner’s design

intent and quality requirements. Attend selected construction progress and pre-installation

job-site meetings to obtain information on construction progress. Review construction

progress meeting minutes for revisions/substitutions related to the Owner’s design intent.

1.6.4.Assist in resolving any discrepancies.

1.6.5.With necessary assistance and review from the installing contractors, develop and write

construction checklists. Submit to the contractors, Owner and Owner’s Representative for

review and approval.

1.6.6.Organize, conduct and document periodic commissioning team meetings to plan, develop

the scope, coordinate, schedule activities, and resolve problems.

1.6.7.Review submittals of systems to be commissioned, concurrent with the A/E design

professional’s review. CxA’s reviewed shop drawing submittals must be submitted to A/E

consultants before the date set for consultant’s final approval of shop drawings.

1.6.8.Work with contractors to complete construction checklists and track completions.

1.6.9.Statistically sample completion of construction checklists on a periodic basis to verify that

contractors’ quality processes achieve the Owner’s project requirements.

1.6.10.Approve systems startup by reviewing start-up reports and by selected site observations.

1.6.11.With necessary assistance and review from installing contractors, write the test

procedures. Submit to the contractors, the Owner, and the Owner’s Representative for

review and approval.

1.6.12.Coordinate witness and recommend approval of manual functional performance tests

performed by installing contractors. Coordinate retesting as necessary until satisfactory

performance is achieved.

1.6.13.Recommend approval of air and water systems balancing through statistical sampling of

the report and separate field verification.

1.6.14.Maintain a master issues log and a separate testing record. Provide the contractor, the A/E

design team, the Owner and the Owner’s Representative with written progress reports and

test results with recommended actions.

1.6.15.Document corrections and retesting of non-compliance items by the contractors.

1.6.16.Review, recommend pre-approve, and verify the training proposed by the contractors for

compliance with the project requirements.

1.7. Acceptance Phase: During the acceptance phase the CxA shall complete the following scope

of work:

1.7.1.Review and inspect, on a sample basis, the testing, adjusting and balancing work that has

been carried out by another agency.

1.7.2.Direct the execution of the tests by the contractors.

1.7.3.Conduct functional performance testing of sub-systems, systems, and interactions between

systems, leading to acceptance of the completed work. Document results of all tests

witnessed.

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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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Commissioning, Retro-Commissioning and Related Services

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