BID 2026-12 Purchase of Equipment Trailer

Location:	Illinois
Posted:	Sep 2, 2026
Due:	Sep 18, 2026
Agency:	Woodridge village
Type of Government:	State & Local
Category:	23 - Ground Effect Vehicles, Motor Vehicles, Trailers, and Cycles
Publication URL:	To access bid details, please log in.

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BID DOCUMENT

BID 2026-12

PURCHASE OF EQUIPMENT TRAILER

➢ BIDS TO BE FULLY EXECUTED

➢ ALL SIGNATURES TO BE SWORN BEFORE A NOTARY PUBLIC

BID OPENING - DATE/TIME/LOCATION:

Friday, September 18, 2026 - 2:00 p.m. (CST)

VILLAGE HALL

Five Plaza Drive

Woodridge, Illinois 60517-5014

Issued by:

Public Works / Purchasing Department

Village of Woodridge, Illinois

5 Plaza Drive

Woodridge, Illinois 60517

(630) 719-4717

Questions may be directed to Jeff Moline by email at jmoline@woodridgeil.gov by 3:00 p.m. on Thursday, September 10,

2026. Any addendum issued for this bid will be posted by 3:00 p.m., Friday, September 11, 2026 on the Village website.

Interested bidders are responsible to check the website for any addenda.

VILLAGE OF WOODRIDGE

LEGAL NOTICE OF BID 2026-12

PURCHASE OF TRAILER

The Village of Woodridge will be accepting sealed bids for the items listed below. Bids will be accepted at the 5 Plaza Drive,

Woodridge Village Hall, Five Plaza Drive, Woodridge, until Friday, September 18, 2026, at 2:00 p.m. (CST), at which time they

will be opened and publicly read aloud for the item listed below:

EQUIPMENT TRAILER

(BEHNKE 20 TON DECKOVER, AIR BRAKES, WITH 2 DEXTER 22K AXLES)

Specifications may be obtained at the Village Hall, weekdays, between 8:00 a.m. and 4:30 p.m., or on line at the Village of

Woodridge website at www.woodridgeil.gov under “My Government”, “Finance,” and “Bids/Purchasing,” or directly at,

https://www.woodridgeil.gov/my_government/finance/bids_purchasing.php.

Questions may be directed to Jeff Moline by email at jmoline@woodridgeil.gov by 3:00 p.m. on Thursday, September 10,

2026. Any addendum issued for this bid will be posted by 3:00 p.m., Friday, September 11, 2026 on the Village website.

Interested bidders are responsible to check the website for any addenda.

The Village of Woodridge reserves the right to reject any or all bids, to waive technicalities, and to accept any bid which is

deemed to be in the best interest of the Village of Woodridge.

The Village of Woodridge does not discriminate on the basis of disability in the admission or access to, treatment or

employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals

with disabilities to participate in all Village of Woodridge services, programs, and activities. The Village has a designated

coordinator to facilitate compliance with the Americans with Disabilities Act of 1990 (ADA), as required by Section 35.107

of the U.S. Department of Justice regulations, and to coordinate compliance with Section 504 of the Rehabilitation Act of

1973, as mandated by Section 8.5 of the U.S. Department of Housing and Urban Development regulations. For information,

contact the Assistant Village Administrator, Village of Woodridge, Five Plaza Drive, Woodridge, Illinois, 60517; (630) 719-

4705, TDD (630) 719-2497. Upon request, this information can be made available in large print, audiotape, and/or computer

format.

VILLAGE OF WOODRIDGE

BID 2026-12

PURCHASE OF TRAILER

I. GENERAL CONDITIONS

1. INTENT

It is the intent of these specifications and contract to purchase the below listed products/equipment.

QUANTITY:

(1) TRAILER FOR PUBLIC WORKS EQUIPEMNT

BASIS OF DESIGN / PRODUCTS TO PURCHASE: BEHNKE 20 TON DECKOVER, AIR BRAKES, WITH 2

DEXTER 22K AXLES

The Village will accept submittals for new, 2025 Trailer for Equipment, that meets the specifications listed herein and that

any/all deviations from these specifications is noted in the bid proposal form and itemized on Exhibit A, as required under

section II.

2. PREPARATION AND SUBMISSION OF PROPOSAL

The Bidder must submit his/her proposal on the forms furnished by the Village of Woodridge by the Bid Opening Date and

Time for this Bid. All blank spaces on the proposal form must be filled in if applicable. Authorized signature must be the

individual owner of a proprietorship, a general partner of a partnership or a duly authorized officer, attested to by the

Corporate Secretary, of a Corporation. The proposal is contained in these documents and must remain attached thereto

when submitted. All signatures and spaces are to be completed in ink or typewritten, where applicable. Prices/costs shall be

in United States dollars. Incorrect completion, execution or submission of bids shall be sufficient grounds for rejection of a

bid. The following documents shall be executed at the time of submission of a bid:

A) Contractor’s Certification and Bid Proposal – Pages 9 - 15

B) Table 1 – List of Deviations (Exhibit A)

C) Non-Barred from Bidding Endorsement (Exhibit B)

D) Anti-Collusion Affidavit (Exhibit C)

E) Conflict of Interest Form (Exhibit D)

F) Tax Compliance & Bidder’s IRS Form W-9 (Exhibit E)

BIDDERS ARE RESPONSIBLE TO CHECK THE VILLAGE WEBSITE OR CONTACT THE WOODRIDGE

PURCHASING DEPARTMENT FOR ANY ADDENDA THAT MAY BE ISSUED FOR THIS BID.

All proposals shall be submitted in sealed envelopes carrying the following information on the face:

1) Bidder's Name and Address

2) Bid Number

3) Subject Matter of Bid

4) Designated Date and Time of Bid Opening

3. WITHDRAWAL OF PROPOSAL

Bidders may withdraw their bids at any time prior to the time specified in the Bid Notice as the closing time for the

receipt of bids. However, no bid shall be withdrawn or cancelled for a period of sixty (60) calendar days after said

advertised closing time for the receipt of bids, nor shall the successful bid be withdrawn, cancelled, or modified after

having been accepted by the Village.

4. SUBMISSION OF ALTERNATE BIDS

Bidder may submit alternate bids provided that:

• Cash bid proposals meet Village Specifications and are submitted separately.

• The Village shall not consider an alternate bid which fails to meet specifications.

5. BID DEPOSIT

When required on Page 1 of these Specifications, all bids shall be accompanied by a bid deposit in the amount specified.

Bid deposits shall be in the form of a certified check, a bank cashier's check drawn on a responsible bank doing business

in the United States and shall be made payable to the Village of Woodridge, or bid bond.

The bid deposit of all except the three lowest bidders on each contract will be returned within twenty (20) calendar days

after the opening of the bids. The remaining bid deposits on each contract will be returned, with the exception of the

accepted Bidder, after the contract is awarded. The bid deposit of the accepted Bidder will be returned after acceptance

by the Village of satisfactory performance bond where such bond is required or completion of contract where no

performance bond is required.

6. EQUIVALENT PRODUCTS

In cases where a specified item is identified by a manufacturer's name, trade name or other reference, it is understood

that the Bidder proposes to furnish the item as identified. If the Bidder proposes to furnish an "equal" item, the

proposed "equal" item must be so indicated in the bid proposal with supporting documentation. The Village shall be the

sole determiner of the equalness of the substitute offered.

7. BASIS OF AWARD

The Village reserves the right to accept or reject any and all bids, in whole or in part, and to waive technicalities.

8. ACCEPTANCE OF BID

The Village shall make its determination with respect to bids within sixty (60) days, from the date of opening of bids.

Should the Village fail to act within the times herein specified, all bids shall be rendered null and void.

9. CATALOGS

Each Bidder shall submit in DUPLICATE, catalogs, descriptive literature and detailed drawings, fully detailing features,

designs, construction, appointments, finishes and the like, in order to fully describe the material or work proposed to be

furnished.

10. COMPLIANCE WITH LAWS

The Bidder will strictly comply with all ordinances of the Village of Woodridge, the laws of the State of Illinois and

United States Government.

11. MATERIAL INSPECTION AND RESPONSIBILITY

The Village shall have a right to inspect any material to be used in carrying out this contract. The Village does not

assume any responsibility for the availability of any materials and equipment required under this contract.

12. TERMINATION OF CONTRACT

The Village may, by written notice of default to the successful Bidder, terminate the whole or part of this contract in any

one of the following circumstances:

• If it is determined that successful Bidder knowingly falsified information provided to the Village.

• If it is determined that successful Bidder offered substantial gifts or gratuities to a Village official,

employee, or agent whether in their official capacity or not.

• Any order is entered in any proceeding against the successful Bidder decreeing the dissolution of the

successful Bidder and such order remains in effect for sixty (60) days.

The successful Bidder shall apply to any tribunal for the appointment of a trustee or receiver of any part of the assets of

the successful Bidder, or commence any proceedings relating to the successful Bidder under any bankruptcy,

reorganization, arrangement, insolvency, readjustment of debt, dissolution or other liquidation law of any jurisdiction,

or any such application shall be filed, or any such proceedings shall be commenced, against the successful Bidder, and

the successful Bidder indicates its approval, consent or acquiescence, or an order shall be entered appointing such

trustee or receiver or adjudicating the successful Bidder bankrupt or insolvent, or approving the petition in any such

proceeding, and such order remains in effect for sixty (60) days.

In the event the Village terminates this contract in whole or in part, the Village may procure, upon such terms in such

manner as the Village Administrator may deem appropriate, products or services necessary to return property (vehicle)

owned by the Village or equipment, including those materials paid for by the Village, or equipment or materials

permanently attached to the property of the Village, and the successful Bidder shall be liable to the Village for any

excess costs for such similar supplies or service, provided that the successful Bidder shall continue the performance of

this contract to the extent not terminated under the provisions of this clause.

13. EQUAL EMPLOYMENT OPPORTUNITY

Each contracting agency shall ensure every contract to which it is a party shall contain the following clause.

In the event of the contractor's non-compliance with the provisions of this equal employment opportunity clause, the

Illinois Human Rights Act or the Rules and Regulations of the Illinois Department of the Human Rights

("Department"), the Contractor may be declared ineligible for future contracts or subcontracts with the State of Illinois

or any of its political subdivisions or municipal corporations, and the contract may be cancelled or voided in whole or in

part, and such other sanctions or penalties may be imposed or remedies invoked as provided by statute or regulation.

During the performance of this contract, the contractor agrees as follows:

a) That it will not discriminate against any employee or applicant for employment because of race, color, religion, sex,

marital status, national origin, or ancestry, age, physical or mental handicap unrelated to ability, pregnancy, or an

unfavorable discharge from the military service; and further that it will examine all job classifications to determine if

minority persons or women are underutilized and will take appropriate affirmative action to rectify any such

underutilization.

b) That, if it hires additional employees in order to perform this contract or any portion thereof, it will determine the

availability (in accordance with the department's rules and regulations) of minorities and women in the area(s) from

which it may reasonably recruit and it will hire for each job classification for which employees are hired in such a way

that minorities and women are not underutilized.

c) That, in all solicitations or advertisements for employees placed by it or on its behalf, it will state that all applicants

will be afforded equal opportunity without discrimination because of race, color, religion, sex, marital status, national

origin or ancestry, age, physical or mental handicap unrelated to ability, pregnancy, or an unfavorable discharge from

military service.

d) That it will send to each labor organization or representative of workers with which it has or is bound by a collective

bargaining or other agreement or understanding, a notice advising such labor organization or representative of the

contractor's obligations under the Illinois Human Rights Act and the Department's Rules and Regulations.

If any such labor organization or representative fails or refuses to cooperate with the contractor in its efforts to comply

with such act and rules and regulations, the contractor will promptly so notify the department and the contracting

agency and will recruit employees from other sources when necessary to fulfill its obligations thereunder.

e) That it will submit reports as required by the department's rules and regulations, furnish all relevant information as

may from time to time be requested by the department or the contracting agency, and in all respects comply with the

Illinois Human Rights Act and the Department's rules and regulations.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Description	Opening Date/Time	Closing Date/Time
BID 2026-12 Purchase of Equipment Trailer	September 03, 2026 7:00 AM	September 18, 2026 2:00 PM

BID 2026-12 Purchase of Equipment Trailer

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See also