Security Services for G.K. Butterfield Transit Center

Request for Proposal
RFP#25-26-48
Security Services for
G.K. Butterfield Transit
Center
Proposal Due Date:
June 17, 2026
4:00 pm

June 2, 2026
Dear Proposer:
The City of Greenville, NC is accepting proposals for Security Services for the G.K.
Butterfield Transportation Center. Instructions for submitting proposals and requirements
are stated in the attached Request for Proposals ("RFP").
Questions and additional information regarding this proposal may be obtained by
contacting the Transit Manager, Wood Davidson, at 252.329.4047
or WDavidson@greenvillenc.gov. All proposals shall be submitted to the following drop
box link: https://www.dropbox.com/request/ja0dhsh60r1njipq5psx on June 17, 2026, at
4:00 PM.
The City of Greenville is requesting proposals for on-site contract security services for the
following City facility:
G.K. Butterfield Transportation Center
600 S. Pitt Street
Greenville, NC 27834
All questions or clarifications shall be submitted in writing to Wood Davidson by email
to WDavidson@greenvillenc.gov by 4:00 PM on Wednesday, June 10, 2026.
The City of Greenville reserves the right to award or reject any or all proposals and waive
any nonmaterial informality or irregularity in any proposal received.
The successful Proposer(s) will be required to comply with all applicable Equal
Employment Opportunity laws and regulations.
All proposals shall remain valid for (90) days from date of proposal opening.
Transit Manager
Wood Davidson

Section I: General Terms and Conditions
A. Non-Discrimination: The City of Greenville does not discriminate on the basis
of race, color, sex, national origin, religion, age or disability. Any contractors or
vendors who provide services, programs or goods to the City are expected to
fully comply with the City's non-discrimination policy.
B. Non-Collusion: Respondents, by submitting a signed proposal, certify that the
accompanying submission is not the result of, or affected by, any unlawful act of
collusion with any other person or company engaged in the same line of business or
commerce, or any other fraudulent act punishable under North Carolina or United
States law.
C. Payment Terms: The City agrees to pay all approved invoices Net Thirty (30) days
from the date received and approved. The City does not agree to the payment of
late charges or finance charges assessed by the seller or vendor for any reason.
Invoices are payable in U.S. funds.
D. Governing Law: Any agreement, contract or purchase order resulting from this
invitation to bid, request for proposals or request for qualifications or quotes, shall
be governed by the laws of the State of North Carolina and Federal Transit
Administration (FTA) Assurances and Contractual Conditions which are made part of
this notice as though fully set forth herein.
E. Acceptance/Rejection of Proposals: The City of Greenville reserves the right to
award to the Firm who will best serve the interests of the City. The City also reserves
the right to waive minor variations in the specifications and in the bidding process,
as well as to accept in whole or in part such proposal(s) where it deems it advisable
in protection of the best interests of the City. The City reserves the right to accept or
reject any or all proposals, and to award or not award a contract based on this
proposal.
F. E-Verify Compliance: The Contractor shall comply with the requirements of
Article 2 of Chapter 64 of the North Carolina General Statutes. Further, if the
Contractor utilizes a Subcontractor, the Contractor shall require the Subcontractor
to comply with the requirements of Article 2 of Chapter 64 of the North Carolina
General Statutes. By submitting a proposal, The Proposer represents that their firm
and its Subcontractors are in compliance with the requirements of Article 2 Chapter
64 of the North Carolina General Statutes.
G. Conflict of Interest: Each proposer shall affirm that no official or employee of the
City of Greenville is directly or indirectly interested in this proposal for any reason of
personal gain.

Equal Employment Opportunity Clause: The City of Greenville, NC is an equal opportunity
employer and strictly prohibits discrimination against any employee or applicant for
employment because of the individual's race, color, religion, age, gender, disability, national
origin, genetic information, sexual orientation, gender identity/reassignment or expression,
military or veteran status, marital status, or any characteristic protected by applicable law.
By submitting a proposal, the firm is attesting that they are an Equal Opportunity
Employer.
H. M/WBE Program: Minority and/or Women Business Enterprise (M/WBE)
Program It is the policy of the City of Greenville to provide minorities and women
equal opportunity for participating in all aspects of the City's contracting and
procurement programs, including but not limited to, construction projects, supplies
and materials purchase, and professional and personal service contracts. In
accordance with this policy, the City has adopted a Minority and Women Business
Enterprise (M/WBE) Plan and subsequent program, outlining verifiable goals.
I. All firms submitting bids agree to utilize minority and women-owned suppliers
and service providers whenever possible. Questions regarding the City's MWBE
Program should be directed to the MWBE Office at 252.329.4862.
J. Federal Law: Federal law (Rehabilitation Act and ADA) prohibits handicapped
discrimination by all governmental units. By submitting a proposal, the vendor is
attesting to its policy of nondiscrimination regarding the handicapped.
K. Taxes: Sales taxes may be listed on the proposal, but as a separate item. No
charge will be allowed for Federal Excise and Transportation tax from which
the City is exempt.
L. Withdrawal of Proposals: No bid/proposal may be changed or withdrawn after
the stated time and date for submittal. Bids/proposals submitted shall be binding for
ninety (90) days after the date of submittal.
M. Insurance Requirements: Contractor shall maintain at its own expense.
(a) Commercial General Liability Insurance in an amount not less than $1,000,000 per
occurrence for bodily injury or property damage; City of Greenville, 200 W. Fifth St.
Greenville, NC 27834 shall be named as additional insured.
(b) Professional Liability insurance in an amount not less than $1,000,000 per
occurrence-if providing professional services;
(c) Workers Compensation Insurance as required by the general statutes of the State of
North Carolina and Employer's Liability Insurance not less than $1,000,000 each
accident for bodily injury by accident, $1,000,000,000 each employee for bodily injury
by disease, and $1,000,000 policy limit;
(d) Commercial Automobile Insurance applicable to bodily injury and property damage,
covering all owned, non-owned, and hired vehicles, in an amount not less than
$1,000,000 per occurrence as applicable. Certificates of Insurance shall
be furnished prior to the commencement of Services.
N. Services Performed: All services rendered under this agreement will be
performed at the Seller's own risk and the Seller expressly agrees to indemnify and

hold harmless The City of Greenville, its officers, agents, and employees from any
and all liability, loss or damage that they may suffer as a result of claims, demands,
actions, damages or injuries of any kind or nature whatsoever by or to any and all
persons or property.
O. Independent Contractor: It is mutually understood and agreed the Seller is an
independent contractor and not an agent of the City of Greenville, and as such,
Seller, his or her agents and employees shall not be entitled to any City employment
benefits, such as but not limited to vacation, sick leave, insurance, worker's
compensation, pension or retirement benefits.
P. Verbal Agreement: The City will not be bound by any verbal agreements.
Section II: Special Conditions (Federal)
No Obligation by the Federal Government.
(1) The City and Contractor acknowledge and agree that, notwithstanding any concurrence by
the Federal Government in or approval of the solicitation or award of the underlying contract,
absent the express written consent by the Federal Government, the Federal Government is not
a party to this contract and shall not be subject to any obligations or liabilities to the City,
Contractor, or any other party (whether or not a party to that contract) pertaining to any
matter resulting from the underlying contract.
(2) The Contractor agrees to include the above clause in each subcontract financed in whole or
in part with Federal assistance provided by FTA. It is further agreed that the clause shall not
be modified, except to identify the subcontractor who will be subject to its provisions.
Program Fraud and False or Fraudulent Statements or Related Acts.
(1) The Contractor acknowledges that the provisions of the Program Fraud Civil Remedies Act of
1986, as amended, 31 U.S.C. 3801 et seq. and U.S. DOT regulations, "Program Fraud Civil
Remedies," 49 C.F.R. Part 31, apply to its actions pertaining to this Project. Upon execution of
the underlying contract, the Contractor certifies or affirms the truthfulness and accuracy of any
statement it has made, it makes, it may make, or causes to be made, pertaining to the
underlying contract or the FTA assisted project for which this contract work is being
performed. In addition to other penalties that may be applicable, the Contractor further
acknowledges that if it makes, or causes to be made, a false, fictitious, or fraudulent claim,
statement, submission, or certification, the Federal Government reserves the right to impose
the penalties of the Program Fraud Civil Remedies Act of 1986 on the Contractor to the extent
the Federal Government deems appropriate.
(2) The Contractor also acknowledges that if it makes, or causes to be made, a false, fictitious,
or fraudulent claim, statement, submission, or certification to the Federal Government under a
contract connected with a project that is financed in whole or in part with Federal assistance
originally awarded by FTA under the authority of 49 U.S.C. 5307, the Government reserves
the right to impose the penalties of 18 U.S.C. 1001 and 49 U.S.C. 5307(n)(1) on the
Contractor, to the extent the Federal Government deems appropriate.

(3) The Contractor agrees to include the above two clauses in each subcontract financed in
whole or in part with Federal assistance provided by FTA. It is further agreed that the clauses
shall not be modified, except to identify the subcontractor who will be subject to the
provisions.
Access to Records
The following access to records requirements apply to this Contract:
1. Where the City is not a State but a local government and is the FTA Recipient or a
subgrantee of the FTA Recipient in accordance with 49 C.F.R. 18.36(i), the Contractor agrees to
provide the City, the FTA Administrator, the Comptroller General of the United States or any of
their authorized representatives access to any books, documents, papers and records of the
Contractor which are directly pertinent to this contract for the purposes of making audits,
examinations, excerpts and transcriptions. Contractor also agrees, pursuant to 49 C.F.R. 633.17
to provide the FTA Administrator or his authorized representatives including any PMO
Contractor access to Contractor's records and construction sites pertaining to a major capital
project, defined at 49 U.S.C. 5302(a)1, which is receiving federal financial assistance through
the programs described at 49 U.S.C. 5307, 5309 or 5311.
2. Where the City which is the FTA Recipient or a subgrantee of the FTA Recipient in
accordance with 49 U.S.C. 5325(a) enters into a contract for a capital project or improvement
(defined at 49 U.S.C. 5302(a)1) through other than competitive bidding, the Contractor shall
make available records related to the contract to the Purchaser, the Secretary of Transportation
and the Comptroller General or any authorized officer or employee of any of them for the
purposes of conducting an audit and inspection.
3. The Contractor agrees to permit any of the foregoing parties to reproduce by any means
whatsoever or to copy excerpts and transcriptions as reasonably needed.
4. The Contractor agrees to maintain all books, records, accounts and reports required under
this contract for a period of not less than three years after the date of termination or expiration
of this contract, except in the event of litigation or settlement of claims arising from the
performance of this contract, in which case Contractor agrees to maintain same until the City,
the FTA Administrator, the Comptroller General, or any of their duly authorized
representatives, have disposed of all such litigation, appeals, claims or exceptions related
thereto. Reference 49 CFR 18.39(i)(11).
Federal Changes
Contractor shall at all times comply with all applicable FTA regulations, policies, procedures and
directives, including without limitation those listed directly or by reference in the Master
Agreement between the City and FTA, as they may be amended or promulgated from time to
time during the term of this contract. Contractor's failure to so comply shall constitute a
material breach of this contract.
Termination for Convenience (General Provision)

The City may terminate this contract, in whole or in part, at any time by written notice to the
Contractor when it is in the Government's best interest. The Contractor shall be paid its costs,
including contract close-out costs, and profit on work performed up to the time of
termination. The Contractor shall promptly submit its termination claim to the City to be paid
the Contractor. If the Contractor has any property in its possession belonging to the City, the
Contractor will account for the same, and dispose of it in the manner the City directs.
Termination for Default [Breach or Cause] (General Provision)
If the Contractor does not deliver supplies in accordance with the contract delivery schedule,
or, if the contract is for services, the Contractor fails to perform in the manner called for in the
contract, or if the Contractor fails to comply with any other provisions of the contract, the City
may terminate this contract for default. Termination shall be effected by serving a notice of
termination on the contractor setting forth the manner in which the Contractor is in
default. The contractor will only be paid the contract price for supplies delivered and accepted,
or services performed in accordance with the manner of performance set forth in the contract.
If it is later determined by the City that the Contractor had an excusable reason for not
performing, such as a strike, fire, or flood, events which are not the fault of or are beyond the
control of the Contractor, the City, after setting up a new delivery of performance schedule,
may allow the Contractor to continue work, or treat the termination as a termination for
convenience.
Opportunity to Cure (General Provision)
The City in its sole discretion may, in the case of a termination for breach or default, allow the
Contractor ten (10) calendar days in which to cure the defect. In such case, the notice of
termination will state the time period in which cure is permitted and other appropriate
conditions.
If Contractor fails to remedy to the City's satisfaction the breach or default of any of the terms,
covenants, or conditions of this Contract within ten (10) calendar after receipt by Contractor of
written notice from the City setting forth the nature of said breach or default, the City shall
have the right to terminate the Contract without any further obligation to Contractor. Any such
termination for default shall not in any way operate to preclude the City from also pursuing all
available remedies against Contractor and its sureties for said breach or default.
Waiver of Remedies for any Breach
In the event that the City elects to waive its remedies for any breach by Contractor of any
covenant, term or condition of this Contract, such waiver by the City shall not limit the City's
remedies for any succeeding breach of that or of any other term, covenant, or condition of this
Contract.
Civil Rights
The following requirements apply to the underlying contract:

(1) Nondiscrimination - In accordance with Title VI of the Civil Rights Act, as amended, 42 U.S.C.
2000d, section 303 of the Age Discrimination Act of 1975, as amended, 42 U.S.C. 6102,
section 202 of the Americans with Disabilities Act of 1990, 42 U.S.C. 12132, and Federal
transit law at 49 U.S.C. 5332, the Contractor agrees that it will not discriminate against any
employee or applicant for employment because of race, color, creed, national origin, sex, age,
or disability. In addition, the Contractor agrees to comply with applicable Federal implementing
regulations and other implementing requirements FTA may issue.
(2) Equal Employment Opportunity - The following equal employment opportunity
requirements apply to the underlying contract:
(a) Race, Color, Creed, National Origin, Sex - In accordance with Title VII of the Civil Rights Act,
as amended, 42 U.S.C. 2000e, and Federal transit laws at 49 U.S.C. 5332, the Contractor
agrees to comply with all applicable equal employment opportunity requirements of U.S.
Department of Labor (U.S. DOL) regulations, "Office of Federal Contract Compliance Programs,
Equal Employment Opportunity, Department of Labor," 41 C.F.R. Parts 60 et seq., (which
implement Executive Order No. 11246, "Equal Employment Opportunity," as amended by
Executive Order No. 11375, "Amending Executive Order 11246 Relating to Equal Employment
Opportunity," 42 U.S.C. 2000e note), and with any applicable Federal statutes, executive
orders, regulations, and Federal policies that may in the future affect construction activities
undertaken in the course of the Project. The Contractor agrees to take affirmative action to
ensure that applicants are employed, and that employees are treated during employment,
without regard to their race, color, creed, national origin, sex, or age. Such action shall include,
but not be limited to, the following: employment, upgrading, demotion or transfer, recruitment
or recruitment advertising, layoff or termination; rates of pay or other forms of compensation;
and selection for training, including apprenticeship. In addition, the Contractor agrees
to comply with any implementing requirements FTA may issue.
(b) Age - In accordance with section 4 of the Age Discrimination in Employment Act of 1967, as
amended, 29 U.S.C. 623 and Federal transit law at 49 U.S.C. 5332, the Contractor agrees
to refrain from discrimination against present and prospective employees for reason of age. In
addition, the Contractor agrees to comply with any implementing requirements FTA may issue.
(c) Disabilities - In accordance with section 102 of the Americans with Disabilities Act, as
amended, 42 U.S.C. 12112, the Contractor agrees that it will comply with the requirements of
U.S. Equal Employment Opportunity Commission, "Regulations to Implement the Equal
Employment Provisions of the Americans with Disabilities Act," 29 C.F.R. Part 1630, pertaining
to employment of persons with disabilities. In addition, the Contractor agrees to comply
with any implementing requirements FTA may issue.
(3) The Contractor also agrees to include these requirements in each subcontract financed in
whole or in part with Federal assistance provided by FTA, modified only if necessary
to identify the affected parties.

Disadvantaged Business Enterprises
This contract is subject to the requirements of Title 49, Code of Federal Regulations, Part
26, Participation by Disadvantaged Business Enterprises in Department of Transportation
Financial Assistance Programs. The national goal for participation of Disadvantaged Business
Enterprises (DBE) is 10%. The City's overall goal for DBE participation is 9.375%. A separate
contract goal has not been established for this contract.
The contractor shall not discriminate on the basis of race, color, national origin, or sex in the
performance of this contract. The contractor shall carry out applicable requirements of 49 CFR
Part 26 in the award and administration of this DOT-assisted contract. Failure by the contractor
to carry out these requirements is a material breach of this contract, which may result in the
termination of this contract or such other remedy as the City deems appropriate. Each
subcontract the contractor signs with a subcontractor must include the assurance in this
paragraph (see 49 CFR 26.13(b)). The successful bidder/offeror will be required to report its DBE
participation obtained through race-neutral means throughout the period of performance.
The contractor is required to pay its subcontractors performing work related to this contract for
satisfactory performance of that work no later than (30) days after the contractor's receipt of
payment for that work from the City. In addition, the contractor may not hold retainage from
its subcontractors.
The contractor must promptly notify the City whenever a DBE subcontractor performing work
related to this contract is terminated or fails to complete its work and must make good faith
efforts to engage another DBE subcontractor to perform at least the same amount of
work. The contractor may not terminate any DBE subcontractor and perform that work
through its own forces or those of an affiliate without prior written consent of the City.
Incorporation of Federal Transit Administration (FTA) Terms
The preceding provisions include, in part, certain Standard Terms and Conditions required by
DOT, whether or not expressly set forth in the preceding contract provisions. All contractual
provisions required by DOT, as set forth in FTA Circular 4220.1E, are hereby incorporated by
reference. Anything to the contrary herein notwithstanding, all FTA mandated terms shall
be deemed to control in the event of a conflict with other provisions contained in this
Agreement. The Contractor shall not perform any act, fail to perform any act, or refuse
to comply with any City requests which would cause City to be in violation of the FTA terms and
conditions.
Suspension and Debarment
This Contract is a covered transaction for purposes of 49 CFR Part 29. As such, the
Contractor is required to verify that none of the Contractor, its principals, as defined at
49 CFR 29.995, or affiliates, as defined at 49 CFR 29.905, are excluded or disqualified as
defined at 49 CFR 29.940 and 29.945.

The Contractor is required to comply with 49 CFR 29, Subpart C and must include the
requirement to comply with 49 CFR 29, Subpart C in any lower tier covered transaction
it enters into.
By signing and submitting its bid or proposal, the bidder or proposer certifies as follows:
The certification in this clause is a material representation of fact relied upon by the
City. If it is later determined that the bidder or proposer knowingly rendered an
erroneous certification, in addition to remedies available to the City, the Federal
Government may pursue available remedies, including but not limited to suspension
and/or debarment.
The bidder or proposer agrees to comply with the requirements of 49 CFR 29, Subpart C while
this offer is valid and throughout the period of any Contract that may arise from this offer. The
bidder or proposer further agrees to include a provision requiring such compliance in its lower
tier covered transactions.
ADA Access
The Contractor shall comply with 49 USC 5301(d), stating Federal policy that the elderly and
persons with disabilities have the same rights as other persons to use mass transportation
services and facilities and that special efforts shall be made in planning and designing those
services and facilities to implement that policy. Contractor shall also comply with all applicable
requirements of Sec. 504 of the Rehabilitation Act (1973), as amended, 29 USC 794, which
prohibits discrimination on the basis of handicaps, and the Americans with Disabilities Act of
1990 (ADA), as amended, 42 USC 12101 et seq., which requires that accessible facilities and
services be made available to persons with disabilities, including any subsequent amendments
thereto.
Resolution of Disputes
Disputes Disputes arising in the performance of this Contract which are not resolved by
agreement of the parties shall be decided in writing by the authorized representative of
the Owner. This decision shall be final and conclusive unless within ten (10) days from the
date of receipt of its copy, the Contractor mails or otherwise furnishes a written appeal to
the authorized representative of the Owner. In connection with any such appeal, the
Contractor shall be afforded an opportunity to be heard and to offer evidence in support
of its position. The decision of the authorized representative of the Owner shall be binding
upon the Contractor, and the Contractor shall abide be the decision.
Performance During Dispute Unless otherwise directed by the Owner, the Contractor shall
continue performance under this Contract while matters in dispute are being resolved.
Claims for Damages - Should either party to the Contract suffer injury or damage to
person or property because of any act or omission of the party or of any of his employees,
agents or others for whose acts he is legally liable, a claim for damages therefor shall be
made in writing to such other party within a reasonable time after the first observance of
such injury of damage.