Yard Waste Grinding and Removal Services RFP

TOWN OF ENFIELD, CONNECTICUT
REQUEST FOR PROPOSALS
REFUSE AND RESOURCE MANAGEMENT
YARD WASTE GRINDING AND REMOVAL SERVICES
June 3, 2026
Sealed proposals for the services named above will be received at the Office of the Director of Finance
until 11:00 a.m. EST on Wednesday, June 24, 2026. Thereafter, proposals will be opened in public and
read aloud or opened and read aloud pursuant to the applicable provisions of the Governor's Executive
Orders. Responses received after this date and time will not be accepted.
Specifications and proposal documents may be obtained from Carl Johnson, Deputy Director of Public
Works - Capital Projects & Administration, Stanley E. Jablonski DPW Complex, 40 Moody Road, Enfield,
CT 06082, cajohnson@enfield.org | (860) 763-8806 or, the Town's website at www.enfield-
ct.gov/bids.aspx.
The Town of Enfield reserves the right to accept or reject any, all, or any part of proposals, to waive
formalities or informalities and to issue an award that is deemed to be in the best interests of the
Town.
The Town is an Affirmative Action/Equal Opportunity Employer. Disadvantaged, minority, small and
women-owned business enterprises are encouraged to respond.
John A. Wilcox
Director of Finance
EOE/AA
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TOWN OF ENFIELD, CONNECTICUT
STANDARD INSTRUCTIONS TO PROPOSERS
REFUSE AND RESOURCE MANAGEMENT
YARD WASTE GRINDING AND REMOVAL SERVICES
1. INTRODUCTION
The Town of Enfield is soliciting proposals for the above-named services. If there are any
conflicts between the instructions in these Standard Instructions and any other proposal
document(s), these Standard Instructions shall prevail.
2. KEY EVENT DATES
Advertisement of Request for Proposals June 3, 2026
Public Proposal Opening 11:00 a.m. EST, Wednesday, June 24, 2026
Proposal Awarded (Not Definite) Week of June 29, 2026
Commencement of Work July 1, 2026
3. OBTAINING PROPOSAL DOCUMENTS
Specifications and proposal documents may be obtained from the Office of the Director of
Public Works, Stanley E. Jablonski DPW Complex, 40 Moody Road, Enfield, CT 06082 at
telephone number (860) 763-7599 or the Town's website www.enfield-ct.gov/Bids.aspx.
4. PROPOSAL SUBMISSION INSTRUCTIONS
A. One (1) original and two (2) copies of all proposals must be submitted in a sealed
envelope clearly marked "Yard Waste Grinding and Removal Services". If forwarded by
mail or courier, the sealed envelope must be addressed to "Director of Finance, Town
of Enfield, 820 Enfield Street, Enfield, Connecticut 06082". Since all submissions must
be time and date-stamped, the Finance Department will accept proposals Monday
through Friday, from 9:00 a.m. to 5:00 p.m. EST (excluding holidays). Proposals must
be at the Office of the Director of Finance by the time of the Public Proposal Opening
date noticed in Section 2 entitled KEY EVENT DATES. Postmarks are NOT an acceptable
waiver of this policy. Corrections and/or modifications received after the first proposal
is publicly opened will NOT be accepted.
B. Ditto marks or words such as "SAME" on the Proposal Form are NOT considered writing
and must not be used.
C. All information must be submitted in ink or typewritten. Mistakes may be crossed out
and corrections inserted. Corrections must be initialed by the person signing the
proposal.
D. Proposals are considered valid for ninety (90) days after proposal(s) are opened.
Proposers may not withdraw, cancel or modify their proposal for a period of ninety
(90) days after proposal(s) are opened.
E. Proposals must be signed by an authorized person representing the legal entity of the
firm submitting the proposal.
F. The inability to meet any specified requirements(s) must be stated in writing and
attached to the Proposal Form or written on the Proposal Form.
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STANDARD INSTRUCTIONS TO PROPOSERS (continued)
5. PRESUMPTION OF PROPOSER BEING FULLY INFORMED
At the time the first proposal is opened, each Proposer is presumed to have read and be
thoroughly familiar with all proposal and contract documents for this project. Failure or
omission of the Proposer to receive or examine any information shall in no way relieve any
Proposer from obligations with respect to their proposal.
6. INTERPRETATION OF ACCEPTABLE WORK
The specifications, proposal and contract documents are to be interpreted as meaning those
acceptable to the Town of Enfield. Any substantive changes or interpretations will be issued
by the Town in writing as an addendum.
7. TAX EXEMPTIONS
The Town of Enfield is exempt from Federal Excise taxes and Connecticut Sales and Use taxes.
Proposers shall avail themselves of these exemptions.
8. INSURANCE
Provider shall agree to maintain in force at all times during the contract the following minimum
coverage. Insurance shall be written with Carriers approved in the State of Connecticut and
with a minimum AM Best's Rating of "A" VIII. In addition, all Carriers are subject to approval by
the Town of Enfield. Minimum Limits:
A. Commercial General Liability - Each Occurrence $1,000,000 and $2,000,000 Aggregate.
Town of Enfield shall be named as an Additional Insured on a primary non-contributory
basis for ongoing and completed operations. Waiver of Subrogation to be provided.
B. Auto Liability - Combined Single Limit $1,000,000 for all owned, hired, and non-owned
vehicles for property damage and liability. Proof of Inland Marine coverage. Town of
Enfield shall be named as an Additional Insured on a primary non-contributory basis.
Waiver of Subrogation to be provided.
C. Umbrella/Excess Liability - $5,000,000 per occurrence and $5,000,000 Aggregate. General
Liability, Auto Liability and Workers' Compensation to be listed as underlying coverages.
Umbrella/Excess Liability to follow form with respect to Additional Insured on a primary
non-contributory basis and Waiver of Subrogation.
D. Workers' Compensation - For all the employees employed on said Work shall be
maintained in accordance with Connecticut's Workers' Compensation Act. In case any class
of employees engaged in hazardous Work under the contract at the site of the Work is not
protected under the Workers' Compensation Act, the CONTRACTOR shall provide Workers'
Compensation Insurance for the protection of its employees not otherwise protected.
Waiver of Subrogation to be provided.
E. A thirty (30) day Notice of Cancellation applies for the Town of Enfield.
F. Exceptions to the Town's Insurance requirements are subject to the sole discretion of the
Town of Enfield.
G. If any policy is written on a "Claims Made" basis, the policy must be continually renewed
for a minimum of two (2) years from the completion date of this contract. If the policy is
replaced and/or the retroactive date is changed, then the expiring policy must be endorsed
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H. STANDARD INSTRUCTIONS TO PROPOSERS (continued)
I. to extend the reporting period for claims for the policy in effect during the contract for
two (2) years from the completion date.
J. Where permitted by law, the Contractor shall defend, indemnify, and hold harmless the
Town of Enfield and all of its officers, employees, and agents from all suits, actions, or
claims of any character, name, or description brought for or on account of any injury or
damage caused to any person or property as a result of, in connection with, or pursuant to
the performance of the Contractor, including all costs incurred by the Town of Enfield in
defending itself against such claims or actions, in proportion to the extent that the
Contractor is held liable for same by an arbiter of competent jurisdiction. As much of any
money that may be due to the Contractor under the Contract as the Town of Enfield
considers necessary for the purpose of such indemnification or holding the Town of Enfield
harmless may be retained for such use by the Town of Enfield; and the Contractor's surety
bonds may be held until such suit or suits, action or actions, claim or claims, as aforesaid,
shall have been settled and until the Contractor has furnished to the Town of Enfield
suitable evidence to that effect. Such indemnity shall not be limited by reason of any
insurance coverage required under the Contract.
9. PROPOSAL BOND
Proposers are required to furnish a proposal surety at the time the first proposal is opened in
the amount of five thousand ($5,000) dollars. The proposal surety should be in one of the
following three (3) forms: (a) a bank certified check, (b) a bank check, or (c) a surety company
bond. The surety company must be authorized to write such surety bonds in the State of
Connecticut. Checks or bonds must be drawn to the order of "Town of Enfield, Attention
Finance Director".
10. PERFORMANCE BOND AND PAYMENT BOND
To ensure the faithful execution of this proposal according to its provisions, the Contractor
awarded this proposal must provide to the Town of Enfield, at the Contractor's expense, a
performance and payment bond in the amount of five thousand ($5,000) dollars. The bonds
must be issued by a company authorized to write such surety bonds in the State of Connecticut.
The bonds shall be drawn to the order of the "Town of Enfield, Attention Finance Director",
and delivered to the Town prior to commencement of work. On projects less than fifty
thousand ($50,000) dollars the Contractor may substitute the performance bond (but not the
payment bond), for a bank certified check or a bank cashier's check in the amount of five
thousand ($5,000) dollars.
11. GUARANTEE
The Proposer shall provide a one (1) year minimum guarantee for all work performed and all
materials provided to the covered system(s). The Proposer shall provide the Town with a
written statement of guarantee for the covered systems. In addition, any product warranty
offered by the manufacturer or distributor in excess of one (1) year shall be given to the Town
by the Proposer at the time of substantial completion.
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STANDARD INSTRUCTIONS TO PROPOSERS (continued)
12. PERMITS
The Contractor is solely responsible for obtaining all required permits, obtaining all necessary
inspections and approvals and satisfying any and all fees. The Town will waive all Town of
Enfield fees for building permits and inspections.
13. FAIR EMPLOYMENT PRACTICES
The Contractor agrees not to discriminate against any employee or applicant for employment
in the performance of this Contract's work with respect to hire, tenure, terms, conditions, or
privileges of employment due to race, sex, age, religion, national origin, or other conditions
proscribed by State or Federal law.
14. CONTRACT PERIOD
It is anticipated that the initial Contract period shall be from July 1, 2026, through June 30,
2027. Subsequent one (1) year renewals, at the option of the Town of Enfield, may be available
for two (2) additional years. Total contract period, including all options, shall not exceed thirty-
six (36) months.
15. STANDARD FORM OF CONTRACTUAL AGREEMENT
The Town of Enfield intends to enter into a contract with the successful vendor. The contract
will include and incorporate the provisions of this Request for Proposals including the Standard
Instructions to Proposers, the Scope of Work and the successful vendor's proposal. In the event
of any conflict between the Request for Proposals and the successful vendor's proposal
documents, the Request for Proposals shall prevail.
16. AWARDING THE PROPOSAL
The Town of Enfield reserves the right to accept or reject, any, all, or any part of proposals, to
waive formalities or informalities and to make an award that is deemed to be in the best
interests of the Town. It is the Town's policy not to award to those who owe Town of Enfield
prior year(s) property taxes. The "Proposal Awarded" date noticed in Section 2 entitled, KEY
EVENT DATES, is the date the proposal is anticipated to be awarded. It is not a date certain.
The lowest priced proposal is NOT the sole determining factor when awarding this proposal.
17. MODIFICATIONS AND ADDENDA
The Town may, before or after proposal opening and in its sole discretion, clarify, modify,
amend or terminate this RFP if the Town determines it is in the Town's best interest. Any such
action shall be effected by a posting on the Town's website, www.enfield-ct.gov/bids.aspx.
Each respondent is responsible for checking the Town's website to determine if the Town has
issued any addenda and, if so, to complete its proposal in accordance with the RFP as modified
by the addenda.
NOTE:
During the first thirty (30) days of the contract, the Town may terminate the contract for
convenience upon twenty-four (24) hours written notice to the Contractor. During the
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STANDARD INSTRUCTIONS TO PROPOSERS (continued)
remaining term of the contract, the Town may terminate the contract for convenience upon
thirty (30) days written notice to the Contractor.
END OF STANDARD INSTRUCTIONS TO PROPOSERS
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TOWN OF ENFIELD, CONNECTICUT
SCOPE OF WORK
REFUSE AND RESOURCE MANAGEMENT
YARD WASTE GRINDING AND REMOVAL SERVICES
The Town of Enfield is seeking an environmentally responsible and Connecticut DEEP approved
disposal option for yard waste as well as grinding services at the Enfield Transfer Station. Yard waste
is collected during the spring, summer and fall seasons. During these seasons, the Town collects yard
waste on Fridays separately from other refuse (approximately 25 to 35 collections). During heavy
volume weeks, collections may occur on Saturday. There will be no more than eight (8) Saturday
collections.
For the purpose of this proposal, "yard waste" means trimmings from trees and shrubs, branches and
limbs not larger than four (4) feet in length and in bundles weighing less than 50 (fifty) pounds; leaves,
grass clippings and other vegetable or ornamental vegetative wastes from residential sources.
"Processed material" means yard waste that has been through the grinding process.
At the discretion of the Town, with prior written notice to, and written agreement from the
Contractor(s), this Request for Proposals reserves the option to dispose of Christmas trees under the
same terms as yard waste as described herein.
The Town of Enfield does not guarantee specific amounts of material for processing. The Town will not
accept any proposal that requires a minimum quantity of material or contains a payment or penalty
for failing to supply a minimum quantity of material. Based on historical information the total quantity
of annual yard waste is estimated to be between 15,000 and 30,000 cubic yards.
All proposals must be priced for disposal by cubic yard. Proposals may be submitted for one, two or all
of the following services in any combination. Proposals which include Service #2 or Service #3 must
also be accompanied by a Connecticut DEEP Certificate of Approved Operations for the Contractor's
processing and/or disposal site. Failure to provide a DEEP Certificate will disqualify the ENTIRE
PROPOSAL.
Service #1:
At the direction of the Town, as needed, the Contractor shall grind yard waste on-site at the Enfield
Transfer Station located on Town Farm Road. The Contractor will provide a front-end loader and an
operator to relocate processed material and to move additional yard waste into the working area. The
Contractor shall supply all necessary equipment and labor to grind yard waste.
Service #2:
At the direction of the Town, as needed, the Contractor shall grind yard waste and remove processed
material from the Enfield Transfer Station located on Town Farm Road. The Contractor shall supply all
necessary equipment and labor for the grinding of yard waste and for loading, removal, transportation,
and disposal of processed material.
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SCOPE OF WORK (continued)
Service #3:
Over a 12-month period, up to twenty-five to thirty-five (25-35) Fridays and up to eight (8) Saturdays,
the Town shall be responsible for transporting yard waste to the Contractor's site for processing.
Deliveries will take place from 7:00 am to 4:00 pm on Fridays and from 8:00 am to 12:00 pm on
Saturdays. Contractor must specify notice requirements and any costs for additional delivery hours.
Deliveries will only be to facilities located within ten (10) miles of the Enfield border.
Contractor Responsibilities:
1. The successful Proposer will ensure that transfer station capacity is always available to
accommodate incoming yard waste during daily operations.
2. The successful Proposer is responsible for maintenance of all equipment supplied by his/her
company.
3. The successful Proposer will maintain the Town site in a neat and orderly fashion. Upon
completion of the requirements of the applicable proposal option, the successful Proposer will
clear the site of any extraneous waste materials generated by the program.
4. For Services #2 and #3: Each Proposer must demonstrate access to equipment and a
Connecticut DEEP-approved and permitted compost/yard waste site necessary to complete
this project.
5. For Service #2: The successful Proposer will assume all responsibility for materials upon
removal from the Enfield Transfer Station. The successful Proposer will submit Bill of Lading
slips for each load taken out of the Town Transfer Station, indicating the truck number, driver
and drop point of material. These slips will be presented to the Assistant Director of Public
Works or his designee. The successful Proposer must guarantee removal of all yard waste
materials, processed or otherwise.
6. For Service #3: The successful Proposer will assume all responsibility for materials upon
delivery to the successful Proposer's site.
Criteria for Proposal Acceptance:
Proposals will be evaluated based on the proven ability of the Proposer to perform the services
requested and based on the proposal price.
Note: The Proposer shall represent him/herself solely on the written proposal submission. In order to
qualify as responsible, a prospective Contractor must show that he/she meets the following criteria as
they relate to this proposal:
1. Specialized experience of the firm and its assigned personnel in the type of work required,
including evidence of past experience with yard waste management.
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SCOPE OF WORK (continued)
2. Adequate technical and financial resources for performance or the ability to obtain such
resources as required during performance.
3. Attach a copy of current Connecticut DEEP permit for designated disposal facility with proposal
submission if proposal includes pricing for Service #2 and/or Service #3.
4. Necessary experience, accreditation, organization and technical skills.
5. Understanding of and technical approach to the project.
6. Demonstrated ability to perform work in a timely manner.
7. Fee schedule, basis for billing, method and timing of payments and cost as compared with the
level of effort to be expended.
8. Status as an equal opportunity employer.
Pricing:
The selected contractor shall submit a cost estimate to the Assistant Director for all work prior to
beginning processing. Cost will be based on the volume of the material to be processed at the time of
processing, measured in cubic yards. Quantities must be confirmed by the Enfield Town Engineer, or
a designee, prior to the start of work. In cases where the contractor and Town Engineer do not agree
as to quantities, the determination of the Town Engineer is final.
Contract Invoicing:
The cost of services shall be detailed in each monthly bill according to the services provided and the
charges based on cost per cubic yard of yard waste per the Proposal Form response.
General Information
The Proposer must represent himself/herself solely by written proposal submission. All key Contractor
personnel to be involved in the project will be expected to attend any oral presentations that are, or
may be, scheduled. No proposal costs will be reimbursed by the Town of Enfield.
Information or questions relative to this proposal should be directed to Carl Johnson, Deputy Director
of Public Works - Capital Projects & Administration at (860) 763 - 8806 | cajohnson@enfield.org or,
Mr. Robert Donahue, Assistant Director of Public Works at (860) 763-7524 | rdonahue@enfield.org .
END OF SCOPE OF WORK
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TOWN OF ENFIELD, CONNECTICUT
PROPOSAL FORM
REFUSE AND RESOURCE MANAGEMENT
YARD WASTE GRINDING AND REMOVAL SERVICES
[PROPOSAL FORM REQUIRED RESPONSES]
The undersigned agrees to furnish and deliver said services according to the specifications, complete
and ready for service, at the proposal price per cubic yard.
Company Name:
List Disposal Trailer(s):
Serial Numbers:
Plate Numbers:
All proposals must be priced by cubic yard. Each proposal, which includes a price for Service #2 or # 3,
must also be accompanied by a Connecticut DEEP Certificate of Approved Operations.
Service #1:
At the direction of the Town, as needed, the Contractor will grind yard waste on-site at the Enfield
Transfer Station located on Town Farm Road. The Contractor will provide a front-end loader and an
operator to relocate processed material and to move additional yard waste into the working area. The
Contractor shall supply all necessary equipment and labor to grind yard waste.
Per Cubic Yard Price $ (Grind)
Service #2:
At the direction of the Town, as needed, the Contractor shall grind yard waste and remove processed
material from the Enfield Transfer Station located on Town Farm Road. The Contractor shall supply all
necessary equipment and labor for the grinding of yard waste and for loading, removal, transportation
and disposal of processed material.
Per Cubic Yard Price $ (Grind/Remove/Dispose) DEEP Certificate?
Service #3:
Over a 12-month period, up to 25-35 (twenty-five - thirty-five) Fridays and up to eight (8) Saturdays,
the Town shall be responsible for transporting yard waste to the Contractor's site for processing.
Deliveries will take place from 7:00 am to 4:00 pm on Fridays and from 8:00 am to 12:00 pm on
Saturdays. Contractor must specify notice requirements and any costs for additional delivery hours.
Deliveries will only be to facilities located within ten (10) miles of the Enfield border.
Per Cubic Yard Price $ (Deliver) DEEP Certificate?
Notice requirements and additional cost (if any) for 7:00 am to 4:00 pm on Fridays and from 8:00 am
to 12:00 pm on Saturdays.
Notice required Cost: $ (per cubic yard)
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