Army National Guard Recruiting Posters

Program 1770-S Page 1 of 14
Specifications by JH
Reviewed by FB
U.S. GOVERNMENT PUBLISHING OFFICE
Government Publishing and Print Procurement
GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS
For the Procurement of
Army National Guard Recruiting Posters
as requisitioned from the U.S. Government Publishing Office (GPO) by the
Army Materiel Command
(AMC)
Single Award
CONTRACT TERM: The term of this contract is for the period beginning November 1, 2026, and ending October 31,
2027, plus up to four (4) optional 12-month extension period(s) that may be added in accordance with the "OPTION TO
EXTEND THE TERM OF THE CONTRACT" clause in SECTION 1 of this contract.
BID OPENING: Bids shall be opened virtually at 11:00 a.m., Eastern Time (ET), on October 16, 2026, at the U.S.
Government Publishing Office. All parties interested in attending the bid opening shall email bids@gpo.gov, one (1) hour
prior to bid opening date and time to request a Microsoft Teams live stream link. This must be separate email from the
bid submission. The link will be emailed prior to the bid opening.
BID SUBMISSION: Bidders must submit email bids to bids@gpo.gov for this solicitation. No other method of bid
submission will be accepted at this time. The program number and bid opening date must be specified in the subject line
of the emailed bid submission. Bids received after 11:00 a.m. on the bid opening date specified above will not be considered
for award.
BIDDERS, PLEASE NOTE: These specifications have been extensively revised; therefore, all bidders are cautioned to
familiarize themselves with all provisions of these specifications before bidding.
Please note this program was formerly Program 1770-S. Abstracts of contract prices are available at:
https://www.gpo.gov/how-to-work-with-us/vendors/contract-pricing.
For information of a technical nature, contact Jim Hunt, telephone (214) 767-0451, ext. 5, or email jhunt@gpo.gov.

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1770-S (10/27)
SECTION 1. - GENERAL TERMS AND CONDITIONS
GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the applicable
provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 310.2, effective
December 1, 1987 (Rev. 01-18)) and GPO Contract Terms, Quality Assurance Through Attributes Program for Printing
and Binding (GPO Publication 310.1, effective May 1979 (Rev. 09-19)).
GPO Contract Terms (GPO Publication 310.2) -
https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/contractterms2018.pdf.
GPO QATAP (GPO Publication 310.1) -
https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/qatap-rev-09-19.pdf.
SUBCONTRACTING: Subcontracting is not allowed.
GPO IMPRINT REQUIREMENTS: The GPO imprint requirement, GPO Contract Terms, Supplemental
Specifications, No. 9, is waived.
QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to these
specifications -
Product Quality Levels:
(a) Printing Attributes (page related) - Level III
(b) Finishing Attributes (item related) - Level III
Inspection Levels (from ANSI/ASQC Z1.4):
(a) Non-destructive Tests - General Inspection Level I.
(b) Destructive Tests - Special Inspection Level S-2.
Specified Standards: The specified standards for the attributes requiring them shall be -
Attribute Specified Standard
P-7. Type Quality and Uniformity O.K. Proofs/Average Type Dimension/
Electronic Media
P-10. Process Color Match O.K. Proofs/Electronic Media
Prior to award, contractor may be required to provide information related to specific equipment that will be used for
production.
OPTION TO EXTEND THE TERM OF THE CONTRACT: The Government has the option to extend the term of
this contract for a period of 12 months by written notice to the contractor not later than 30 days before the contract
expires. If the Government exercises this option, the extended contract shall be considered to include this clause,
except, the total duration of the contract may not exceed five (5) years as a result of, and including, any extension(s)
added under this clause. Further extension may be negotiated under the "EXTENSION OF CONTRACT TERM"
clause. See also "ECONOMIC PRICE ADJUSTMENT" for authorized pricing adjustment(s).
EXTENSION OF CONTRACT TERM: At the request of the Government, the term of any contract resulting from
this solicitation may be extended for such period of time as may be mutually agreeable to the GPO and the contractor.

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ECONOMIC PRICE ADJUSTMENT: The pricing under this contract shall be adjusted in accordance with this
clause, provided that in no event will any pricing adjustment be made that would exceed the maximum permissible
under any law in effect at the time of the adjustment. There will be no adjustment for orders placed during the first
period specified below. Pricing will thereafter be eligible for adjustment during the second and any succeeding
performance period(s). For each performance period after the first, a percentage figure will be calculated as described
below and that figure will be the economic price adjustment for that entire next period. Pricing adjustments under this
clause are not applicable to reimbursable postage or transportation costs, or to paper, if paper prices are subject to
adjustment by separate clause elsewhere in this contract.
For the purpose of this clause, performance under this contract will be divided into successive periods. The first period
will extend from November 1, 2026, through October 31, 2027, and the second and any succeeding period(s) will extend
for 12 months from the end of the last preceding period, except that the length of the final period may vary. The first day
of the second and any succeeding period(s) will be the effective date of the economic price adjustment for that period.
Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted "Consumer Price
Index For All Urban Consumers - Commodities Less Food" (Index) published monthly in the CPI Detailed Report by the
U.S. Department of Labor, Bureau of Labor Statistics.
The economic price adjustment will be the percentage difference between Index averages as specified in this paragraph.
An index called the variable index will be calculated by averaging the monthly Indexes from the 12-month interval
ending three (3) months prior to the beginning of the period being considered for adjustment. This average is then
compared to the average of the monthly Indexes for the 12-month interval ending July 31, 2026, called the base index.
The percentage change (plus or minus) of the variable index from the base index will be the economic price adjustment
for the period being considered for adjustment.
The Government will notify the contractor by contract modification specifying the percentage increase or decrease to be
applied to invoices for orders placed during the period indicated. The contractor shall apply the percentage increase or
decrease against the total price of the invoice less reimbursable postage or transportation costs and separately adjusted
paper prices. Payment discounts shall be applied after the invoice price is adjusted.
PREAWARD SURVEY: In order to determine the responsibility of the contractor, the Government reserves the right to
conduct an on-site preaward survey at the contractor's facility or to require other evidence of technical, production,
managerial, financial, and similar abilities to perform, prior to the award of a contract. As part of the financial
determination, the contractor in line for award may be required to provide one or more of the following financial
documents:
1) Most recent profit and loss statement
2) Most recent balance sheet
3) Statement of cash flows
4) Current official bank statement
5) Current lines of credit (with amounts available)
6) Letter of commitment from paper supplier(s)
The documents will be reviewed to validate that adequate financial resources are available to perform the contract
requirements. Documents submitted will be kept confidential, and used only for the determination of responsibility by the
Government. Failure to provide the requested information in the time specified by the Government may result in the
Contracting Officer not having adequate information to reach an affirmative determination of responsibility.
ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS: A GPO jacket number will be assigned and
a purchase order issued to the contractor to cover work performed. The purchase order will be supplemented by an
individual print order for each job placed with the contractor. The print order, when issued, will indicate the quantity to
be produced and any other information pertinent to the particular order.

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ORDERING: Items to be furnished under the contract shall be ordered by the issuance of print orders by the
Government. Orders may be issued under the contract from November 1, 2026, through October 31, 2027, plus for
such additional period(s) as the contract is extended. All print orders issued hereunder are subject to the terms and
conditions of the contract. The contract shall control in the event of conflict with any print order. A print order shall be
"issued" upon notification by the Government for purposes of the contract when it is electronically transmitted or
otherwise physically furnished to the contractor in conformance with the schedule.
REQUIREMENTS: This is a requirements contract for the items and for the period specified herein.
Shipment/delivery of items or performance of work shall be made only as authorized by orders issued in accordance
with the clause entitled "ORDERING." The quantities of items specified herein are estimates only, and are not
purchased hereby. Except as may be otherwise provided in this contract, if the Government's requirements for the
items set forth herein do not result in orders in the amounts or quantities described as "estimated," it shall not constitute
the basis for an equitable price adjustment under this contract.
Except as otherwise provided in this contract, the Government shall order from the contractor all the items set forth
which are required to be purchased by the Government activity identified on page 1.
The Government shall not be required to purchase from the contractor, requirements in excess of the limit on total
orders under this contract, if any.
Orders issued during the effective period of this contract and not completed within that time shall be completed by the
contractor within the time specified in the order, and the rights and obligations of the contractor and the Government
respecting those orders shall be governed by the terms of this contract to the same extent as if completed during the
effective period of this contract.
If shipment/delivery of any quantity of an item covered by the contract is required by reason of urgency prior to the
earliest date that shipment/delivery may be specified under this contract, and if the contractor will not accept an order
providing for the accelerated shipment/delivery, the Government may procure this requirement from another source.
The Government may issue orders which provide for shipment/delivery to or performance at multiple destinations.
Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all items set forth
herein which are called for by print orders issued in accordance with the "ORDERING" clause of this contract.
ADDITIONAL EMAILED BID SUBMISSION PROVISIONS: The Government will not be responsible for any
failure attributable to the transmission or receipt of the emailed bid including, but not limited to, the following:
1. Illegibility of bid.
2. Emails over 75 MB may not be received by GPO due to size limitations for receiving emails.
3. The bidder's email provider may have different size limitations for sending email; however, bidders are
advised not to exceed GPO's stated limit.
4. When the email bid is received by GPO, it will remain unopened until the specified bid opening time.
Government personnel will not validate receipt of the emailed bid prior to bid opening. GPO will use the
prevailing time (specified as the local time zone) and the exact time that the email is received by GPO's email
server as the official time stamp for bid receipt at the specified location.
PAYMENT:
Submitting invoices for payment via the GPO fax gateway (if no samples are required) utilizing the GPO barcode
coversheet program application is the most efficient method of receiving payment. Instruction for using this method can
be found at the following web address:
http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html.

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Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, Attn:
Comptroller, Stop: FMCE, Washington, DC 20401.
For more information about the billing process, refer to the General Information of the Office of Finance web page located at:
https://www.gpo.gov/how-to-work-with-us/agency/billing-and-payment.
Contractor's billing invoice must be itemized in accordance with the line items in the "SCHEDULE OF PRICES."

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SECTION 2. - SPECIFICATIONS
SCOPE: These specifications cover the production of posters requiring such operations as electronic prepress, printing,
finishing, packing, and distribution.
TITLE: Army National Guard Recruiting Posters
FREQUENCY OF ORDERS: Approximately 40 orders per year.
QUANTITY: Approximately 1 to 3,000 copies per order
More than one item may be ordered on a print order, requiring the same schedule. As many as 20 items may be
placed on a single print order.
TRIM SIZES:
18 x 24".
24 x 36".
GOVERNMENT TO FURNISH: Electronic media will be furnished as follows -
Platform: PC.
Storage Media: Digital File Transfer Protocol (FTP) DoD Safe secure website or via email.
Software: Adobe Acrobat, current version.
All platform system and software upgrades (for specified applications) that may occur during the
term of the contract must be supported by the contractor.
Fonts: All printer and screen fonts will be embedded.
Additional
Information: Files will be furnished in PDF format.
All graphics and illustrations will be furnished in place within electronic files.
CMYK will be used for color identification.
The distribution address will be furnished on each print order.
Identification markings such as register marks, commercial identification marks of any kind, etc., carried in the
electronic files, must not print on finished product.
CONTRACTOR TO FURNISH: All materials and operations, other than those listed under "GOVERNMENT TO
FURNISH," necessary to produce the products in accordance with these specifications.
ELECTRONIC PREPRESS: Prior to image processing, the contractor shall perform a basic check (preflight) of the
furnished media and publishing files to assure correct output of the required reproduction image. Any errors, media
damage, or data corruption that might interfere with proper file image processing must be reported to the ordering
agency as specified on the print order.
The contractor shall create or alter any necessary trapping, set proper screen angles and screen frequency, and define
file output selection for the imaging device being utilized. Furnished files must be imaged as necessary to meet the
assigned quality level.
When required by the Government, the contractor shall make minor revisions to the electronic files. It is anticipated
that the Government will make all major revisions.
Prior to making revisions, contractor shall copy the furnished files and make all changes to the copy.

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PROOFS:
PDF Proofs: As indicated on the print order, contractor to submit one (1) Press Quality PDF soft proof (for content
only) using the same Raster Image Processor (RIP) that will be used to produce the final printed product. PDF proof will
be evaluated for text flow, image position, and color breaks. Proof will not be used for color match. Proofs will be transferred
to the agency via the email address(s) provided and by the date indicated on the print order.
NOTE: When ordered, email PDF proofs to janice.f.winchester.crt@army.mil and copy the Print Specialist
identified on the applicable print order.
High Resolution and Ink jet proofs: As indicated on the print order, one (1) set of inkjet proofs that are G7 profiled
and use pigment-based inks may be submitted in lieu of digital one-piece composite laminated halftone proofs. A
proofing RIP that provides an option for high-quality color matching such as Device Links Technology and/or ICC
Profiles Technology, and meets or exceeds industry tolerance to ISO 12647-7 standard for Graphic Technology (as
of 2016 and future amendments) must be utilized. Proofs must be ripped and sent at plate resolution (minimum of
2400 x 2400 dpi). If using a 1 bit tiff, the tiff must be made at a minimum of 2400 dpi. Output must be a minimum
of 2400 x 1200 dpi on a GRACoL or SWOP certified proofing media. Proofs must contain both of the following to
be evaluated for accuracy: 3-tier color control strip: IDEAlliance ISO 12647-7 2013(i1), and the GPO Resolution
target found at: www.gpo.gov/gporestarget.pdf. NOTE: At any point during the term of this contract, if a contractor
chooses this proof option, prior evaluation and approval of this proofing method must be provided by GPO, Quality
Control for Published Products, to ensure that the final product will be produced in accordance with contract
specifications. See instructions at: https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-
vendors/qlsamples6f200c30b44a64308413ff00001d133d.pdf. Failure to obtain this evaluation and approval may be
cause for the job to be rejected should the final product not match the proofs for color.
Or: One (1) set of digital color one-off proof created using the same output device that will be used to produce the
final printed product on the actual production stock. Proofs shall be collated with all elements in proper position (not
pasted up), imaged face and back, trimmed and folded to the finished size/format of the product, as applicable. Proof
will be used for color match on the press on the production run.
Proofs must contain color control bars (such as Brunner, GATF, GRETAG, or RIT) for each color of ink on the sheet.
Control bars must be placed parallel to the press's ink rollers and must show areas consisting of minimum 1/8 x 1/8"
solid color patches; tint patches of 25, 50 and 75%; dot gain scale; and gray balance patches for process color (if
applicable). These areas must be repeated consecutively across the sheet.
The make and model number of the proofing system utilized shall be furnished with the proofs. These proofs must
contain all elements, be in press configuration, and indicate margins. Proofs will be used for color match on press.
Direct to plate must be used to produce the final product with a minimum of 2400 x 2400 dpi.
If any contractor's errors are serious enough in the opinion of the GPO to require revised proofs, the revised proofs
are to be provided at no expense to the Government. No extra time can be allowed for this reproofing; such operations
must be accomplished within the original production schedule allotted in the specifications.
Contractor must not print prior to the receipt of an "O.K. to Print."
DELIVERY OF PROOFS: Submit proofs together with the furnished media (including visual when applicable) to ?
All packages containing proofs must be clearly marked on the outside as "PROOFS", and contain the GPO (Jacket
Number, Requisition Number or Program, Print Order numbers) and publication title.

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STOCK/PAPER: The specifications of all paper furnished must be in accordance with those listed herein or listed for
the corresponding JCP Code numbers in the "Government Paper Specification Standards No. 13" dated September
2019.
Government Paper Specification Standards No. 13 - https://www.gpo.gov/docs/default-source/forms-and-standards-
files-for-vendors/vol_13.pdf.
White No. 2 Coated Cover, Gloss-Finish, basis weight 100 lbs. per 500 sheets, basis size 20 x 26", equal to JCP
Code L12.
PRINTING:
At contractor's option, the product may be produced via conventional offset or digital printing provided Quality Level
III standards are maintained. Final output must be water-resistant ink or toner with a minimum of 175-line screen.
Output must be at a minimum resolution of 2400 x 2400 dpi or 1200 x 1200 dpi x 8 bit plus a RIP that provides an
option for high-quality color matching such as Device Links Technology and/or ICC Profiles. Resolution that is
enhanced or simulated by software will not be acceptable. NOTE: Contractor must produce the entire job either
conventional offset or digital printing; split production methods are not acceptable without prior approval.
Posters print face only in four color process with a non-yellowing gloss aqueous coating.
The GPO imprint is waived and must not print on the finished product.
All orders must be printed on a press capable of printing four (4) colors in a single pass through the press (minimum of
four (4) printing units).
MARGINS: Bleeds all sides.
BINDING: Trim four sides.
PACKING: Shrink film wrap each poster version (ordered on a print order) separately in units of 25 copies, unless
otherwise specified, using a suitable chipboard backer. Posters are to be shrink-wrapped flat. Each shrink-wrapped
package must contain a label identifying the SRSC Order Number and SRSC Product Title.
Pack the labeled, shrink-wrapped packages suitable in shipping containers not to exceed 45 pounds when fully
packed. Shipping containers are to be cardboard or fiberboard "boxes" and must be in accordance with Contract
Terms (GPO Publication 310.2). Posters are to be packed flat.
In addition, each shipping container, i.e., box, will include a GPO label (GPO Form 905) on the outside which
identifies the SRSC Order Number(s) and SRSC Product Title(s) included in each container, as well as the assigned
print order number, for the shrink-wrapped packages within. NOTE: The label information on the shrink-wrapped
packages must match the label information on the container.
The contents of each print order are to be packed in its own container, unless otherwise directed by the ordering
agency. Unless otherwise specified, contractor is not to intermix posters from different print orders or SRSC Orders
in the same shipping container.
Multiple containers may be palletized as necessary.
LABELING AND MARKING: Contractor to download GPO Form 905 (R. 7-15) - Labeling and Marking
Specifications which can be located on GPO.gov, fill in appropriate blanks, and attach to shipping containers. Pallet
instructions for orders requiring pallets, will be furnished with the print order.
SRSC Order number and SRSC product title must be marked on all packages.

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DISTRIBUTION: Deliver f.o.b. destination to: Strength Readiness Support Center (SRSC), Attn: Janice
Winchester (501-212-6831) Building 4600 Omaha Avenue, Camp Joseph T. Robinson, North Little Rock, Arkansas
72199. Inside delivery required.
Receiving dock closes at 2:00 p.m. local time.
Complete quantities will be furnished with the print orders.
Upon shipment of the order, it is required that you record the tracking number(s) on the NG Tracking
Sheet Template and email it to the Print Specialist identified on the applicable Print Order. Note each
individual Print Order requires its own NG Tracking Sheet.
DELIVERY REQUIREMENTS: To enter the post, the following requirements must be met: an ID check,
registration, and insurance. Furthermore, the driver is required to have a clean record (no outstanding
warrants, no felonies, and no signs of being a potential threat). Entry may be denied to drivers if
warranted. NOTE: Receiving dock closes at 2:00 p.m. local time.
When ordered, hard copy proofs must be delivered to and picked up from: SRSC, Attn: Janice Winchester (501-212-6831)
Building 4600 Omaha Avenue, Camp Joseph T. Robinson, North Little Rock, Arkansas 72199. Inside delivery
required.
Upon completion of each order, contractor must notify the ordering agency (on the same day the order delivers) via
email to the address indicated on the print order. The subject line of the email shall be "Distribution Notice for Program
1770-S, Print Order XXXXX, Jacket Number XXX-XXX." The notice must provide all applicable tracking numbers,
delivery method, and title of product. Contractor must be able to provide copies of all delivery receipts upon agency
request.
All expenses incidental to picking up and returning materials, submitting proofs, and furnishing sample copies (if
applicable) must be borne by the contractor.
SCHEDULE: Adherence to this schedule must be maintained. Contractor must not start production of any job prior to
receipt of the individual print order (GPO Form 2511).
Print order will be emailed to the contractor. Furnished material will be sent via email.
No definite schedule for pickup of material/placement of orders can be predetermined.
NOTE: All proof and transit time is included in the schedule.
The following schedule begins the workday after notification of the availability of print order and furnished material; the
workday after notification will be the first workday of the schedule.
* When no proofs are required, contractor must complete production and distribution within 7 workdays of
notification of availability of print order and furnished material.
* When PDF soft proofs are required, contractor must complete production and distribution within 9 workdays of
notification of availability of print order and furnished material, as specified on the print order
* When hard copy proofs or prior to production samples are required, contractor must complete production and
distribution within 10 workdays of notification of availability of print order and furnished material.
* No specific date is set for submission of proofs. Proofs must be submitted as soon as possible to allow for
revised proofs if contractor's errors are judged serious enough to require them.
* Proofs will be withheld no more than two (2) workdays from their receipt at the ordering agency until
corrections/changes/"O.K. to print" is furnished via email. (The first workday after receipt of proofs at the
ordering agency is day one (1) of the hold time.)

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Unscheduled material such as shipping documents, receipts or instructions, delivery lists, labels, etc., will be furnished
with each order or shortly thereafter. In the event such information is not received in due time, the contractor will not
be relieved of any responsibility in meeting the shipping schedule because of failure to request such information.
For compliance reporting purposes, the contractor must notify the U.S. Government Publishing Office of the date of
shipment or delivery, as applicable. Upon completion of each order, contractor must contact the Shared Support Services
Compliance Section via email at compliance@gpo.gov. Personnel receiving the email or call will be unable to respond
to questions of a technical nature or to transfer any inquiries.