RFQ Notice: Elevator Maintenance at the Transportation and Commerce Center

Township of East Brunswick Phone: (732) 390-6850
1 Civic Center Drive Fax: (732) 238-8848
East Brunswick, New Jersey 08816-1081 www.eastbrunswick.org
TOWNSHIP OF EAST BRUNSWICK
REQUEST FOR QUOTATION
***ELEVATOR MAINTENANCE***
TRANSPORTATION AND COMMERCE CENTER
QUOTE DEADLINE DATE:
October 15, 2026, at 11:00 A.M.
FAIR AND OPEN PROCESS IN ACCORDANCE WITH
N.J.S.A. 19:44A-20.4 et seq.
ADVERTISED ON THE TOWNSHIP'S WEBSITE ON:
October 1, 2026
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A. PROJECT BACKGROUND:
The Township of East Brunswick ("Township") wishes to secure elevator maintenance
services at the Transportation and Commerce Center parking facility.
Quotes must be received by the Township's Designated Contact Person, via email, mail, or
hand delivery, by 11:00 a.m. prevailing time on October 15, 2026. Quotes received after
11:00 a.m. on the Deadline Date will not be considered.
Designated Contact Person:
Email: tlawful@eastbrunswick.org
Tamar Lawful, Municipal Clerk
Township of East Brunswick
1 Jean Walling Civic Center Drive
East Brunswick, NJ 08816-1081
It is the Contractor's obligation to examine and familiarize themselves with all the
requirements of this Request for Quotation prior to submitting a proposal.
B. SCOPE OF WORK:
The Township is issuing this request for quotation via a fair and open process in accordance with
N.J.S.A 19:44A-20.4 et seq.
The contract would include but not be limited to the following:
* Maintain the two (2) hydraulic elevators at the Transportation and Commerce Center.
* Perform Preventative Maintenance in accordance with our Maintenance Control Program, which
are not limited to:
Liberation of mechanical components (guide rails, hoist, ropes, rollers);
Inspection and adjustment of brake system;
Door operation inspection, open/close timing, force limits, safety reversal;
Leveling adjustment to ensure accurate floor stops;
Safety device testing and verification;
Motor and controller inspection;
Pit and machine room inspection for water, debris, and code compliance; and
Emergency lighting and communications tests.
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* Respond to Emergency Calls - 24 hours per day and if necessary, work to repair the
elevator is included in the scope of the contract and the work is performed during
the regular business hours there is no additional cost.
* If the necessary work to repair the elevator is beyond the scope of the contract
such work will be invoiced separately at current billing rate.
* If service is performed during overtime hours such work will be invoiced
separately at current billing rate from portal to portal plus travel expenses.
* Perform an Annual Safety Test witnessed by a NJ state licensed elevator inspector.
* Provide Written Proposals and Recommendations to improve elevator
performance and reduce shutdowns.
* Repair or replace the following when conditions warrant in the judgment of the company:
Controller, Selector, Dispatch, Signal and Relay Panels
Hoisting Motors
Selector Motors and Drives
Worms, Gears, Bearings and Rotating Elements
Brake Coils, Linings, Shoes and Pins
Brushes, Commutators, Windings and Coils
Contacts, Relays, Resistors, and Transistors
Solid State Panels, Boards and Control Devices
Traveling Cables and Wiring
Hydraulic Pumps, motors and belts
Operating Valves, both manual and automatic
Plunger seals on non-inverted cylinders
Mufflers and Silencers
Pipe and Pipe fittings Located Above Ground
Car and Counterweight Safeties
Overspeed Governors and their Cables
Buffers and their Contacts
Limit, Landing, Leveling and Slow Down Switches
Anti-Creep Devices
Operating Buttons and Switches, Including Key Type
Hatch Door Interlocks and Gate Door Contacts
Door and Gate Operating Equipment
Door Protective Devices
Load Weighing and Dispatching Devices
Compensating Cables or Chains
Drive, Deflector and Compensating Sheaves
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C. QUALIFICATIONS:
* Employ trained individuals and supervisors that are qualified to keep the equipment
properly adjusted, maintain the hydraulic elevator equipment in proper and safe operating
condition.
D. FAIR AND OPEN CRITERIA:
STANDARDIZED SUBMISSION REQUIREMENTS & SELECTION CRITERIA
1. The solicitation of qualifications for any contract to be determined in excess of $17,500,
and for which a bid solicitation shall not be required under the Local Public Contracts Law
shall be advertised by the Township on the Township website at least ten (10) days prior
to the date set for the receipt of said quote. The published notice shall set forth a description
of the requested goods or services, the time, date and place that proposals must be
submitted, the contact information for obtaining a proposal document, and a statement that
the proposals are being solicited through the fair and open process, in accordance with
N.J.S.A. 19:44A-20.4 et seq.
2. The Township shall review the responses to the request for quotes and appoint or award a
contract to a business entity for the goods or services advertised subsequent to such review.
Contracts awarded under this process shall be publicly announced and awarded. The
resolution awarding the contract shall state that the contract was awarded after a fair and
open process and shall state the number of responses received.
3. Contracts subject to the fair and open process delineated herein are subject to additional
Requirements and any other applicable laws including, but not limited to, the Local Public
Contracts Law.
E. SELECTION CRITERIA:
Quotations will be evaluated on the basis of the most advantageous, price and other factors
considered. The evaluation will consider:
a. Experience, technical expertise, professional execution and reputation in the field;
b. Knowledge of the Township of East Brunswick and the subject matter to be addressed
under the contract;
c. Availability to accommodate any required meetings of the Township and the ability to work
well with the Township;
d. Compensation proposal;
e. Other factors if demonstrated to be in the best interest of the Township of East Brunswick;
f. Creative vision, display impact, appreciation and respect for the program.
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F. INSURANCE REQUIREMENTS:
1. Indemnification
The contractor agrees to indemnify and save harmless the Township, its officers, agents and
employees, hereinafter referred to as indemnitees, from all suits, including attorney's fees and
costs of litigation, actions, loss damage, expense, cost of claims, of any character or on account of
any act, claim or amount arising or recovered under Worker's Compensation law, or arising out of
failure of the Contractor or those acting under Contractor to conform to any statutes, ordinances,
regulations, law or court decree. It is the intent of the parties to this contract that the indemnities
shall, in all instances, except for loss or damage resulting from the sole negligence of the
indemnitee, be indemnified against all liability, loss or damage of any nature whatsoever.
2. Insurance Requirements:
A. Worker's Compensation and Employer's Liability Insurance
This insurance shall be maintained in full force during the life of this contract by the contractor
covering all employees engaged in performance of this contract pursuant to N.J.S.A. 34:15-
12(a) and N.J.A.C.
12:235-1.6. Minimum Employer's Liability $1,000,000.00.
B. General Liability Insurance
This insurance shall have limits of not less than $3,000,000.00 any one person and
$3,000,000.00 any one accident for bodily injury and $3,000,000.00 aggregate for property
damage, and shall be maintained in force during the life of the contract.
C. Automobile Liability Insurance
This insurance covering contractor for claims arising from owned, hired and non-owned
vehicles with limits of not less than $3,000,000.00 any one person and $3,000,000.00 any one
accident for bodily injury and $3,000,000.00 each accident for property damage, shall be
maintained in force during the life of this contract by the contractor.
D. Professional Liability/Malpractice Insurance Policy (if applicable)
Coverage in the amount of $2,000,000.00/occurrence, $4,000,000.00 aggregate and assurance
that each such policy for each staff member remains full and in effect while providing services
for Township.
The contractor shall provide the Township with a Certificate of Insurance naming the
Township of East Brunswick as additionally insured, evidencing the existence of required
insurance prior to the commission of work. Rain Date shall also be shown on the description
section of the Certificate of Insurance. Said insurance must include coverage for complete
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operations, contractual insurance and independent contractor or subcontractor insurance,
where and if applicable.
E. Errors and Omissions Insurance
a. The contractor shall purchase and maintain during the entire period of this contract,
errors and omissions insurance that shall protect the contractor and the Township from
any and all claims that may arise out of or result from the contractor's performance of
this contract. Specifically, the errors and omissions insurance shall have limits of not
less than $2,000,000.00 dollars per occurrence and $4,000,000.00 dollars in the
aggregate.
b. Certificates of the Required Insurance
Certificates as listed above shall be submitted along with the contract as evidence
covering Errors and Omissions insurance. Such coverage shall be with acceptable
insurance companies operating on an admitted basis in the State of New Jersey.
The contractor shall provide the Township with a Certificate of Insurance naming the
Township, its employees, officers, and agents as additionally insured, and evidencing
the existence of required insurance prior to the commission of work.
The Township will not accept Mutual Limitation of Liability terms.
F. OTHER REQUIREMENTS:
1. Proof of N.J. Business Registration Certificate N.J.S.A. 52:32-44
Pursuant to N.J.S.A. 52:32-44, the Township is prohibited from entering into a contract with an
entity unless the bidder/respondent/contractor, and each subcontractor that is required by law to
be named in a bid/proposal/contract has a valid Business Registration Certificate on file with the
Division of Revenue and Enterprise Services within the Department of the Treasury.
Prior to contract award or authorization, the contractor shall provide the Contracting Agency with
its proof of business registration and that of any named subcontractor(s).
Subcontractors named in a bid or proposal shall provide proof of business registration to the bidder,
who in turn, shall provide it to the Contracting Agency prior to the time of contract, purchase order,
or other contracting document is awarded or authorized.
During the course of contract performance:
(1) The contractor shall not enter into a contract with a subcontractor unless the
subcontractor first provides the contractor with a valid proof of business registration.
(2) The contractor shall maintain and submit to the Contracting Agency a list of
subcontractors and their addresses that may be updated from time to time.
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(3) The contractor and any subcontractor providing goods or performing services under the
contract, and each of their affiliates, shall collect and remit to the Director of the Division
of Taxation in the
Department of Treasury, the use tax due pursuant to the Sales and Use Tax Act, (N.J.S.A.
54:32B-1 et seq.) on all sales of tangible personal property delivered in the State. Any
questions in this regard can be directed to the Division of Taxation at (609) 292-6400. Form
NJ-REG can be filed online at www.state.nj.us/treasury/revenue/busregcert.shtml.
Before final payment is made under the contract, the contractor shall submit to the Contracting
Agency a complete and accurate list of all subcontractors used and their addresses. Pursuant to
N.J.S.A. 54:49-4.1, a business organization that fails to provide a copy of a business registration
as required, or that provides false business registration information, shall be liable for a penalty of
$25.00 for each day of violation, not to exceed $50,000, for each proof of business registration not
properly provided under a contract with a contracting agency.
2. Form W-9
Successful contractor shall complete W-9 Form and submit to the Municipal Clerk prior to contract
award. The form is available at the following link: www.irs.gov/pub/irs-pdf/fw9.pdf
1. For Quotations in Excess of $17,500 Certification of Political Contributions - Pay to Play
- Notice of Disclosure Requirement
H. PAYMENTS
The Contractor shall invoice the Township's Parking Utility.
H. PAYMENT AND CONTRACT TERM
The Contractor shall invoice the Township's Transportation and Commerce Center for the services provided
on a quarterly basis. The contract period shall be for two (2) years, commencing November 1, 2026, through
October 31, 2028.
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EXHIBIT A
MANDATORY EQUAL EMPLOYMENT OPPORTUNITY LANGUAGE PER
N.J.S.A. 10:5-31 et seq. and N.J.A.C. 17:27-1.1 et seq.
GOODS, PROFESSIONAL SERVICE AND GENERAL SERVICE CONTRACTS
During the performance of this contract, the contractor agrees as follows:
The contractor or subcontractor, where applicable, will not discriminate against any employee
or applicant for employment because of age, race, creed, color, national origin, ancestry, marital
status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex.
Except with respect to affectional or sexual orientation and gender identity or expression, the
contractor will take affirmative action to ensure that such applicants are recruited and employed, and
that employees are treated during employment, without regard to their age, race, creed, color,
national origin, ancestry, marital status, affectional or sexual orientation, gender identity or
expression, disability, nationality or sex. Such action shall include, but not be limited to the
following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising;
layoff or termination; rates of pay or other forms of compensation; and selection for training,
including apprenticeship. The contractor agrees to post in conspicuous places, available to
employees and applicants for employment, notices to be provided by the Public Agency Compliance
Officer setting forth provisions of this nondiscrimination clause.
The contractor or subcontractor, where applicable will, in all solicitations or advertisements
for employees placed by or on behalf of the contractor, state that all qualified applicants will receive
consideration for employment without regard to age, race, creed, color, national origin, ancestry,
marital status, affectional or sexual orientation, gender identity or expression, disability, nationality
or sex.
The contractor or subcontractor, where applicable, will send to each labor union or
representative or workers with which it has a collective bargaining agreement or other contract or
understanding, a notice, to be provided by the agency contracting officer advising the labor union or
workers' representative of the contractor's commitments under this act and shall post copies of the
notice in conspicuous places available to employees and applicants for employment.
The contractor or subcontractor, where applicable, agrees to comply with any regulations
promulgated by the Treasurer pursuant to N.J.S.A. 10:5-31 et seq., as amended and supplemented
from time to time and the Americans with Disabilities Act.
The contractor or subcontractor agrees to make good faith efforts to employ minority and
women workers consistent with the applicable county employment goals established in accordance
with N.J.A.C. l7:27-5.2, or a binding determination of the applicable county employment goals
determined by the Division, pursuant to N.J.A.C. 17:27-5.2.
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The contractor or subcontractor agrees to inform in writing its appropriate recruitment
agencies including, but not limited to, employment agencies, placement bureaus, colleges,
universities, labor unions, that it does not discriminate on the basis of age, creed, color, national
origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression,
disability, nationality or sex, and that it will discontinue the use of any recruitment agency which
engages in direct or indirect discriminatory practices.
The contractor or subcontractor agrees to revise any of its testing procedures, if necessary, to
assure that all personnel testing conforms with the principles of job-related testing, as established by
the statutes and court decisions of the State of New Jersey and as established by applicable Federal
law and applicable Federal court decisions.
In conforming with the applicable employment goals, the contractor or subcontractor agrees to
review all procedures relating to transfer, upgrading, downgrading and layoff to ensure that all such
actions are taken without regard to age, creed, color, national origin, ancestry, marital status,
affectional or sexual orientation, gender identity or expression, disability, nationality or sex,
consistent with the statutes and court decisions of the State of New Jersey, and applicable Federal
law and applicable Federal court decisions.
The contractor shall submit to the public agency, after notification of award but prior to
execution of a goods and services contract, one of the following three documents:
Letter of Federal Affirmative Action Plan Approval
Certificate of Employee Information Report
Employee Information Report Form AA302
The contractor and its subcontractors shall furnish such reports or other documents to the Div.
of Contract Compliance & EEO as may be requested by the office from time to time in order to carry
out the purposes of these regulations, and public agencies shall furnish such information as may be
requested by the Div. of Contract Compliance & EEO for conducting a compliance investigation
pursuant to Subchapter 10 of the Administrative Code at N.J.A.C. 17:27-1.1 et seq.
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EXHIBIT B
STATEMENT OF OWNERSHIP DISCLOSURE
N.J.S.A. 52:25-24.2 (P.L. 1977, c.33, as amended by P.L. 2016, c.43)
This statement shall be completed, certified to, and included with all bid and proposal submissions.
Failure to submit the required information is cause for automatic rejection of the bid or
proposal.
Name of Organization: _________________________________________________________
Organization Address: __________________________________________________________
Part I - Check the box that represents the type of business organization:

Sole Proprietorship (skip Parts II and III, execute certification in Part IV)

Non-Profit Corporation (skip Parts II and III, execute certification in Part IV)

For-Profit Corporation (any type) Limited Liability Company (LLC)

Partnership Limited Partnership Limited Liability Partnership (LLP)

Other (be specific): __________________________________________
Part II

The list below contains the names and addresses of all stockholders in the corporation who own 10
percent or more if its stock, of any class, or of all individual partners in the partnership who own a 10 percent
or greater interest therein, or of all members in the limited liability company who own a 10 percent or greater
interest therein, as the case may be. (COMPLETE THE LIST BELOW IN THIS SECTION)
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