ONE-TIME PURCHASE OF PGW & 811 LOGO SHIRTS AND JACKETS

Number

Title

7/8/2026 12:00 PM

7/10/2026 2:00 PM

7/16/2026 2:00 PM

Nia Pearson -  Nia.Pearson@pgworks.com

RFQ - Small Dollar Purchase

Appoinvoices@pgworks.com,
800 W. Montgomery Ave - Attn: Accounting,
Philadelphia , Philadelphia PA 19122 US

North Operations Center,
5000 Summerdale Avenue,
Philadelphia, PA 19124 US

PLEASE SUBMIT PRICING FOR ONE-TIME PURCHASE OF PGW & 811 LOGO SHIRTS & JACKETS.

*NO SUBSTITUTIONS*

*** BIDS WILL BE DEEMED NON-RESPONSIVE, IF BIDDERS: ***

- TAKE EXCEPTIONS TO PGW'S SPECIFICATIONS OR TERMS AND CONDITIONS

- FAIL TO QUOTE EXACT REQUESTED ITEMS, NO SUBSTITUTIONS

- FAIL TO PROVIDE PRICING AND LEAD TIME ON ALL ITEMS

DELIVERY DATE: On or before Monday, August 31, 2026

ANY QUESTIONS OR REQUEST FOR CLARIFICATION R EGARDING THIS RFQ AND THE ATTACHED DOCUMENTS MUST BE SUBMITTED VIA PGW.PROCUREWARE.COM NO LATER THAN 2:00 PM EST ON JULY 10, 2026.

REVIEW AND SUBMIT BID (PRICING WORKSHEET) VIA PGW. PROCUREWARE NO LATER THAN 2:00 PM EST ON JULY 16, 2026.

- MUST COMPLETE PRICING WORKSHEET LOCATED UNDER "DOCUMENTS" TAB AND UPLOAD VIA PGW.PROCUREWARE.

- ALL ITEMS ORDERED FOR THIS RFQ MUST BE EMBROIDERED WITH THE PGW LOGO AND/OR 811 LOGO.

- THE SHIRTS WILL HAVE 2 (TWO) EMBROIDERED LOGOS: THE 811 LOGO AND PGW LOGO ON THE UPPER LEFT CHEST.

- THE JACKETS WILL HAVE 2 (TWO) EMBROIDERED LOGOS: THE 811 LOGO ON THE UPPER LEFT CHEST AND THE PGW LOGO ON THE RIGHT SLEEVE ON THE CUFF.

*** DIGITAL PROOF APPROVALS ARE REQUIRED BEFORE BEGINNING PRODUCTION FOR ALL ORDERS.

***PLEASE NOTE THAT PGW IS ELIGIBLE TO PARTICIPATE IN COSTARS, NJPA, OMNIA PARTNERS, NASPO AND/OR STATE/CITY OF PHILADELPHIA CONTRACT PRICING.  PLEASE INCLUDE THE CONTRACT NUMBER ON YOUR RFQ IF APPLICABLE.

ADDITIONAL NOTES:

(1) THE BASIS OF AWARD FOR THE SUCCESSFUL VENDOR SHALL RESULT IN ONE (1) CONTRACT PURCHASE ORDER TO THE LOWEST, RESPONSIVE, AND RESPONSIBLE VENDOR. IF THE LOWEST BID PRICE IS EQUAL, THE FOLLOWING FACTORS WILL BE TAKEN INTO CONSIDERATION TO DETERMINE THE AWARD:

1. LEAD-TIME

2. BEST AND FINAL OFFER (BAFO)

VENDORS WILL BE NOTIFIED ACCORDINGLY BY THE RESPECTIVE BUYER IF ANY OF THESE FACTORS ARE APPLIED.

(2) ANY BIDDER THAT HAS HAD A PURCHASE ORDER WITH PGW TERMINATED DURING THE PREVIOUS THREE (3) YEARS DUE TO BREACH OR DEFAULT MAY BE DEEMED NON-RESPONSIVE AND NON-QUALIFIED FOR THIS RFQ.

(3) CONTRACTOR WILL BE BOUND BY PGW’S POLICY AND PROCEDURE FOR THE DEBARMENT AND SUSPENSION OF VENDORS. SUSPENSION OR DEBARMENT AND SUSPENSION OF VENDORS AND CONTRACTORS WILL BE CONSIDERED AS DEFAULT BY CONTRACTOR.

(4) THE SUCCESSFUL BIDDER MUST REMIT ALL INVOICES ELECTRONICALLY TO APPOINVOICES@PGWORKS.COM FOR ELECTRONIC PAYMENT. FOR ASSISTANCE OR QUESTIONS REGARDING INVOICING, PLEASE CONTACT PGW ACCOUNTS PAYABLE AT 215-684-6980.

PROCUREWARE SITE NAVIGATION:

-“DESCRIPTION” TAB – Review RFQ requirements & note your intention to bid.

-”BID DOCUMENTS” TAB – Download Sealed Bid Documents & other required documents if applicable

-“CLARIFICATIONS” TAB – Enter & review questions pertaining to the RFQ

- “RESPONSE” TAB:

QUESTIONS- Answer required questions & upload completed required documents.

PRICING – Review items list & enter bid pricing

-“CALENDAR” TAB – Review all events for RFQ