RFQ 2704 - Packaged Air-Cooled Chiller for Power Generation Station (Rebid)

Location:	California
Posted:	Aug 3, 2026
Due:	Sep 9, 2026
Agency:	East Bay Municipal Utility District
Type of Government:	State & Local
Category:	41 - Refrigeration, Air Conditioning and Air Circulating Equip.
Publication URL:	To access bid details, please log in.

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EAST BAY MUNICIPAL UTILITY DISTRICT

REQUEST FOR QUOTATION (RFQ) No. 2704

for

PACKAGED AIR-COOLED CHILLER FOR POWER GENERATION STATION

(REBID)

Contact Person: Melbourne Go

Phone Number: 510-287-2017

E-mail Address: melbourne.go@ebmud.com

For complete information regarding this project, see RFQ posted at

https://www.ebmud.com/business-center/materials-and-supplies-bids/current-requests-

quotation-rfqs/ or contact the EBMUD representative listed above. Please note that prospective

bidders are responsible for reviewing this site during the RFQ process, for any published addenda

regarding this RFQ.

PRELIMINARY SUBMITTALS DUE

August 19, 2026

PREQUALIFIED BIDDERS’ RESPONSE DUE

2:00 p.m.

September 9, 2026

All bid submissions hand delivered or mailed (USPS, FedEx, UPS, etc.) to the address or PO Box noted below

and must be received no later than 2:00 p.m. on the bid due date.

RESPONSE DELIVERED BY SERVICE (UPS, FedEx,

DHL, etc., during business hours: 8:00 AM –

3:30 PM only) to:

EBMUD–Purchasing Division

PACKAGED AIR-COOLED CHILLER FOR POWER

GENERATION STATION (REBID)-RFQ 2704

375 11th Street

Oakland, CA 94607

RESPONSE DELIVERED BY MAIL (U.S.

Postal Service) to:

EBMUD–Purchasing Division

PACKAGED AIR-COOLED CHILLER FOR

POWER GENERATION STATION (REBID)-

RFQ 2704

P.O. Box 24055

Oakland, CA 94623

RESPONSE HAND-DELIVERED (during business

hours: 8:00 AM – 4:00 PM only) to:

EBMUD–Purchasing Division

PACKAGED AIR-COOLED CHILLER FOR POWER

GENERATION STATION (REBID)- RFQ 2704

Purchasing Office

375-11TH Street, 1st Floor

Oakland, CA 94607

REV: 9/23/25

EAST BAY MUNICIPAL UTILITY DISTRICT

RFQ No. 2704

for

PACKAGED AIR-COOLED CHILLER FOR POWER GENERATION STATION (REBID)

TABLE OF CONTENTS

I. STATEMENT OF WORK ........................................................................................................... 3

A. SCOPE................................................................................................................................... 3

B. BIDDER QUALIFICATIONS .................................................................................................... 3

C. SPECIFIC REQUIREMENTS .................................................................................................... 3

D. PREQUALIFICATION OF BIDDERS......................................................................................... 5

E. DELIVERABLES / REPORTS ................................................................................................... 5

F. INSPECTION ......................................................................................................................... 6

G. FAILURE TO MEET SPECIFICATIONS..................................................................................... 6

II. CALENDAR OF EVENTS ........................................................................................................... 7

A. NON-MANDATORY SITE VISIT.............................................................................................. 7

III. DISTRICT PROCEDURES, TERMS, AND CONDITIONS ................................................................ 8

A. RFQ ACCEPTANCE AND AWARD .......................................................................................... 8

B. BRAND NAMES, APPROVED EQUIVALENTS, DEVIATIONS, AND EXCEPTIONS .................... 9

C. PRICING................................................................................................................................ 9

D. NOTICE OF INTENT TO AWARD AND PROTESTS................................................................ 10

E. METHOD OF ORDERING .................................................................................................... 11

F. TERM / TERMINATION / RENEWAL ................................................................................... 11

G. WARRANTY ........................................................................................................................ 11

H. INVOICING ......................................................................................................................... 12

I. BONDS ............................................................................................................................... 12

IV. RFQ RESPONSE SUBMITTAL INSTRUCTIONS AND INFORMATION ......................................... 12

A. DISTRICT CONTACTS .......................................................................................................... 12

B. SUBMITTAL OF RFQ RESPONSE ......................................................................................... 13

ATTACHMENTS

EXHIBIT A – RFQ RESPONSE PACKET

EXHIBIT B – INSURANCE REQUIREMENTS

EXHIBIT C – GENERAL REQUIREMENTS

EXHIBIT D – SPECIFICATION EXHIBITS

D1 – Submittal Procedures

D2 – O&M Manual Review Check List Form

D3 – Maintenance Summary Form

D4 – Field Testing and Start Up

D5 – Demonstration and Training

D6 – Packaged Air Cooled Chiller

D7 – Drawing W2840-M-101

D8 – Drawing W28.40-M-102

D9 – Drawing W28.40-M-102.1

EXHIBIT E – BOND FORMS

REV: 9/23/25

PACKAGED AIR-COOLED CHILLER FOR POWER GENERATION STATION (REBID)

I. STATEMENT OF WORK

A. SCOPE

It is the intent of these specifications, terms, and conditions to describe, furnish, and

deliver one (1) packaged, rotary screw air-cooled chiller for cooling of digester gas as

part of a low pressure digester gas conditioning system to f.o.b. destination: 2020 Wake

Ave. Oakland, CA 94607.

East Bay Municipal Utility District (District) intends to award a contract to the to the

Bidder(s) who best meets the District’s requirements.

B. BIDDER QUALIFICATIONS

1. Bidder Minimum Qualifications

a. Bidder, Bidder principal, or Bidder’s staff shall have been regularly engaged

in the business of providing design and fabrication of industrial chiller

equipment for at least five (5) years.

b. Bidder shall be a certified or authorized manufacturer, dealer, system

integrator, or provider for specified equipment.

c. Bidder shall possess all permits, licenses, and professional credentials

necessary to supply product and perform services as specified under this

RFQ.

d. Bidder shall possess all permits, licenses, and professional credentials

necessary to perform services as specified under this RFQ.

C. SPECIFIC REQUIREMENTS

The District is seeking to purchase one (1) packaged, rotary screw air-cooled chiller, skid

mounted, factory assembled and tested, complete in accordance with Specification

Section 42 22 20. Work includes, but is not limited to:

1. Engineering and fabrication services to provide one (1), 130 nominal tons capacity,

air-cooled chiller packaged complete with screw compressors, condensers,

refrigerant system, hydronic pumps, electrical, variable frequency drives, harmonic

filters, and controls.

2. HFC-454B refrigerant type.

3. Similar in overall dimensions of 88” W x 290” L to fit the existing installation

location. Separate equipment skids shall not be accepted.

RFQ No. 2704

Page 3

PACKAGED AIR-COOLED CHILLER FOR POWER GENERATION STATION (REBID)

4. Hydronic package integral to chiller with pumps, valves, buffering tank system, and

air separator.

5. Sound attenuation to reduce operating sound levels to not exceed 72 dBA sound

pressure at 30 feet at full load chiller operation.

6. Provide all coordination with third-party applicator of ES2 coating system, including

delivery to and from shop prior to final delivery to District.

7. Provide FOB delivery to District’s Main Wastewater Treatment Plant, 2020 Wake

Avenue, Oakland, CA 94607 for installation by District forces.

8. Provide manufacturer services for installation, testing, startup, and training of

District staff.

9. Provide Operating and Maintenance Manuals and applicable software.

10. Equivalent Manufacturer/Model of existing unit used as a base for modification:

Trane / Model RTAF130.

11. An acceptable equivalent to the above preferred base equipment shall be:

a. Daikin Applied

b. Quantech

c. Carrier

d. Or equal

The District reserves the right to award the contract to the bidder with the

proposed equipment that offers the best value and meets the needs of the District.

The District also reserves the right to be the sole judge of what shall be considered

equal and/or acceptable and may require the bidder to provide additional

information.

This RFQ is subject to acceptance only on the terms and conditions stated in this

RFQ. Any additional or different terms and conditions proposed by the bidder are

hereby rejected and shall be of no force or effect unless expressly assented to in

writing by the District.

a. Use Exhibit A “Exceptions, Clarification and Amendments” to clearly describe

the alternate offered and indicate specifically how it differs from the product

specified in this RFQ.

b. Include complete descriptive literature and/or specifications for the

proposed equipment.

RFQ No. 2704

Page 4

PACKAGED AIR-COOLED CHILLER FOR POWER GENERATION STATION (REBID)

D. PREQUALIFICATION OF BIDDERS

Prior to the bid due date, participating Bidders must submit a preliminary equipment

submittal and shop drawings. District shall review the submittals and develop a list of

prequalified bidders who will submit their final bid on the response due date. DO NOT

SUBMIT YOUR QUOTE during this prequalification phase. Please refer to Exhibit A (pages

6-8) and Specification Section 42 22 20 section 1.5. Due date for prequalification is

indicated in Section II. Calendar of Events.

E. DELIVERABLES / REPORTS

The District will receive the packaged air-chiller between 8:00 a.m. and 3:30 p.m.,

Mondays through Fridays except on District holidays. Precise delivery schedules are to

be arranged by contacting Erwin Munasque.

Delivery to: Main Wastewater Treatment Plant, 2020 Wake Ave. Oakland, CA 94607

Upon delivery, the District will inspect the condition of the equipment. In the event

Contractor’s product is damaged or does not meet the specification, the District may

reject the equipment at its option and may purchase this material from any supplier on

the open market who can meet the District’s specification requirements, or the District

may demand immediate replacement by Contractor of the non-conforming product.

Any costs over and above the original contract price will be charged back to the

Contractor. In addition, Contractor shall bear the costs of removal and disposition for

any delivery which fails to conform to the specifications.

1. PARTS BOOKS, SERVICE MANUALS, OPERATION INSTRUCTIONS, AND APPLICABLE

SOFTWARE

One complete set of operating instructions, parts books, service repair manuals,

and applicable software for all components that make up the equipment must

be furnished at the time new equipment is delivered. NO EXCEPTIONS.

PAYMENT WILL NOT BE MADE UNLESS MANUALS ARE RECEIVED.

2. COMPLIANCE

Unit(s) offered shall comply with all applicable regulations and codes in effect on

the date of the bid opening.

3. SERVICE

Prior to delivery, the equipment shall receive the manufacturer’s standard pre-

delivery service and the equipment shall be tested and functionally ready to

operate.

RFQ No. 2704

Page 5

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

current rfqs	due date	for bid package please contact
RFQ 2704 - Packaged Air-Cooled Chiller for Power Generation Station (Rebid)	September 9, 2026	Mel Go 510-287-2017 mel.go@ebmud.com

RFQ 2704 - Packaged Air-Cooled Chiller for Power Generation Station (Rebid)

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