26-061 Commissioning Agent for Pensacola International Airport Terminal Expansion

CITY OF PENSACOLA, FLORIDA
REQUEST FOR QUALIFICATIONS
SOLICITATION NO. 26-061
COMMISSIONING AGENT
FOR PENSACOLA INTERNATIONAL AIRPORT
TERMINAL EXPANSION
The City of Pensacola is requesting sealed statements of interest and qualifications from
professional design-build teams experienced in providing professional commissioning
agent services for the Pensacola International Airport.
Sealed and complete hardcopy qualifications with original or electronic signature, and
one complete and identical electronic copy (PDF) on flash drive or CD, must be
received no later than September 22, 2026, 2:30 P.M., Central time, at the following
location:
City Hall (lobby)
222 West Main Street
Pensacola, Florida, 32502
Attention: Purchasing
The OUTER FACE of the sealed submittal package shall identify the respondent, the
solicitation title, and the solicitation number (whether hand-delivered, mailed, or via
UPS/FedEx or other courier service). Submittals received after closing time will not be
accepted. Multiple submittals from the same entity will not be accepted.
Alternatively, electronic submittals may be submitted to OpenBids/Demandstar or Central
Bidding. Both sites require registration and varying fees for notifications and document
downloads.
Those submittals received will be opened and publicly acknowledged the following
business day (September 23, 2026, 10:00 A.M., Central time) via Microsoft Teams at the
following link*: Microsoft Teams submittal opening.
The solicitation will be posted to the City's website at
www.cityofpensacola.com/bids.aspx. Addenda will be posted to the City's website.
Bidders are responsible for obtaining addenda and are advised to check the
website frequently. There is no cost to view or download documents from the City
website.
In order to review the project requirements, a mandatory pre-submittal meeting will be
held at 9:00 A.M., Central time, September 1, 2026, at Pensacola International Airport,
Public Conference Room #224, 2430 Airport Blvd Pensacola, FL 32501. (Teams or in-
person, Microsoft Team Pre-Submittal Conference link)
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Any questions concerning the RFP should include the Subject Line: RFQ 26-061 - RFI,
and should be addressed and submitted in writing no later than 10:00 A.M., Central time,
September 11, 2026, to:
Dedria Lunderman, Purchasing Manager
City of Pensacola
222 W. Main Street
Pensacola, FL 32502
purchasing@cityofpensacola.com
A tabulation of submittals will be posted to the City's website at
www.cityofpensacola.com/bids.aspx.
A Notice of Intent will be issued to respondents. This begins the protest period. Failure to
file a protest within the time prescribed in section 120.57(3), Florida Statutes, or failure to
post the bond or other security required by law within the time allowed for filing a bond
shall constitute a waiver of proceedings under chapter 120, Florida Statutes.
The City of Pensacola adheres to the Americans with Disabilities Act and will make
reasonable accommodations for access to City services, programs, and activities. Please
email ADACoordinator@cityofpensacola.com or call (850) 436-5600. Requests must be
made at least 48 hours in advance of the event in order to allow the City time to provide
the requested services.
The City reserves the right to accept or reject any or all submittals, to waive any submittal
informalities and to re-advertise for submittals when deemed in the best interest of the
City.
Attest: CITY OF PENSACOLA
Ericka L. Burnett D. C. Reeves
City Clerk Mayor
The City of Pensacola provides equal access in employment and public services.
*Participation in a Microsoft Teams meeting requires a microphone and
speakers; however, webcams are optional. Participants may join the
meeting either via a PC or Smartphone. Please be sure to check the system
requirements at the following link: Microsoft Teams System Requirements
Check.)
FLORIDA GOVERNMENT IN THE SUNSHINE - PUBLIC RECORDS NOTICE
Pursuant to Section 286.011, Florida Statutes, all Evaluation Committee meetings
under this RFP/RFQ are subject to Florida's Government in the Sunshine Law - open
to the public, noticed in advance, and documented as public records. Each
Committee member shall sign a Sunshine Law acknowledgement prior to
participating. All notes, scoresheets, and written communications are public records
under Chapter 119, Florida Statutes, and subject to disclosure. Members shall not
communicate privately with one another or with respondents outside of a duly noticed
public meeting.
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SCHEDULE OF EVENTS (subject to change)
Date Activity
August 21, 2026 Publish RFQ
September 1, 2026, 9:00 a.m. Mandatory pre-submittal meeting
September 11, 2026, 10:00 a.m. Questions due
September 22, 2026, 2:30 p.m. Submittals due
September 23, 2026, 10:00 a.m. Submittal Opening
TBA Distribution of Materials for Review
Airport Administration
Large Conference Room, Suite 225
2430 Airport Blvd, Pensacola, FL 32504
TBA Evaluation Committee Meeting
Airport Administration Ranking / Shortlisting Qualifications
Large Conference Room, Suite 225
2430 Airport Blvd, Pensacola, FL 32504
TBA Evaluation Committee Meeting (optional)
Airport Administration Oral Presentations
Large Conference Room, Suite 225 Recommendation of Contract Award
2430 Airport Blvd, Pensacola, FL 32504
All times are Central time.
SECURITY NOTICE
Visitors to City Hall may be required to stay in the lobby unless otherwise directed.
Late submittals will not be accepted.
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GENERAL INSTRUCTIONS
A. The City reserves the right to hear oral presentations. Companies responding to
the solicitation must be available for formal presentations/interviews to the
Selection Committee.
B. Submittals should respond to each item noted in the Submittal Format and
Evaluation Criteria in the order noted. Identify responses with the same paragraph
notation as this RFQ.
C. Submittals must be typed or printed in no less than 12 point font. All corrections
made by the respondent prior to the opening must be initialed and dated by the
respondent. No changes or corrections will be allowed after submittals are opened.
D. Any addendum issued will be made available on the City's website at
http://www.cityofpensacola.com/bids.aspx. Interested bidders are advised
to check the site frequently.
E. The City of Pensacola is not liable for any costs incurred by any interested party
in responding to this RFQ.
F. By responding to this RFQ you are giving permission to the City to contact anyone
you name as an associate, client, sub-Consultant or reference to confirm
information provided.
G. No Contingency Fees: By responding to this solicitation, each Respondent
warrants that it has not and will not employ or retain any company or person, other
than a bona fide employee working solely for the company, to solicit or secure an
agreement pursuant to this solicitation and that it has not and will not pay or agree
to pay any person, company, corporation, individual or company, other than a bona
fide employee working solely for the company, any fee, commission, percentage,
gift, or other consideration contingent upon or resulting from the award or making
of an agreement.
Qualification Documents
Sealed qualifications must be submitted in the format outlined as part of these Instructions
and General Specifications. Qualification documents include at a minimum:
* Qualification response in stated format
* Required City forms
* Acknowledgement of addenda
Modification of Qualification Documents
Notwithstanding anything else stated herein, the City reserves the right to modify the
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qualification documents, including the Agreement, by issuing addenda to be posted on
the City's website.
Contract Inclusions
These instructions, specifications, and statements accompanying the qualification, and
the qualification itself, shall be included in the Agreement that will be entered into for this
service.
PURPOSE
The selected firm will provide comprehensive Commissioning Agent services for the
Airport Terminal Expansion and Modernization Program and related enabling projects,
including the Packaged Chiller Building. The consultant will serve as the Airport's trusted
advisor, ensuring that project objectives related to safety, operational continuity,
passenger experience, budget, schedule, quality, sustainability, and regulatory
compliance are achieved while minimizing impacts to ongoing airport operations.
The construction will begin in 2027, with a target completion date of 2028.
SCOPE OF SERVICES
The Owner seeks qualifications from an experienced Commissioning Agent (CxA) to
provide independent commissioning services for the Airport Terminal Expansion Project.
The Commissioning Agent will work collaboratively with the Owner, design team,
construction manager, contractors, and other stakeholders to verify that building systems
are planned, designed, installed, tested, and operated in accordance with contract
documents, and applicable codes and standards.
The Commissioning Agent shall remain independent of the design and construction
teams and serve as the Owner's representative for commissioning activities throughout
the project.
The selected Commissioning Agent shall provide services that may include, but are not
limited to, the following:
1. Project Management
* Attend project kickoff meetings.
* Develop and maintain the Commissioning Plan.
* Coordinate commissioning activities with the Owner, design consultants,
Construction Manager, contractors, airport operations, and stakeholders.
* Provide regular commissioning progress reports.
2. Construction Phase Commissioning
* Review contractor commissioning submittals.
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* Participate in construction progress meetings as needed.
* Perform periodic field observations to verify installation of commissioned
systems.
* Monitor completion of pre-functional checklists.
* Maintain the commissioning issues log.
3. Functional Performance Testing
Develop, coordinate, witness, and document functional performance testing for
applicable building systems, including as appropriate:
* HVAC systems
* Building Automation System (BAS)
* Electrical distribution systems
* Emergency power systems
* Lighting controls
* Plumbing systems
* Domestic water systems
* Chilled water systems
* Passenger boarding bridge support systems, where applicable
* Preconditioned Air (PCA) systems, where applicable
* Other commissioned systems identified by the Owner
4. Integrated Systems Testing
Coordinate and witness integrated systems testing involving multiple building
systems to verify proper interaction and operation under normal and emergency
operating conditions.
5. BAS System
* Provide complete BAS commissioning services for HVAC and all non-HVAC
systems integrated with the BAS, including CxA-performed prefunctional
checklists, point-to-point verification, and independent sensor verification
* Utilize BAS analytics and trend data throughout testing to identify deficiencies,
verify system performance and interoperability, support issue resolution, and
confirm compliance with project requirements and approved sequences of
operation
6. Training and Documentation
* Review operation and maintenance manuals.
* Review contractor training plans.
* Verify that Owner personnel receive required system training.
* Review as-built documentation related to commissioned systems.
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7. Final Commissioning
* Prepare preliminary and final Commissioning Reports.
* Verify resolution of commissioning deficiencies.
* Assist with substantial completion and final acceptance.
* Provide recommendations regarding system readiness for occupancy.
8. Warranty Phase Services
* Conduct seasonal or deferred testing as required.
* Participate in warranty review meetings.
* Verify resolution of warranty-related commissioning issues.
* Provide a final warranty commissioning report.
Deliverables
Deliverables may include:
* Commissioning Plan
* Design review reports
* Commissioning specifications/comments
* Commissioning Issues Log
* Pre-functional and functional testing documentation
* Functional Performance Test Procedures
* Integrated Systems Test Reports
* Commissioning Progress Reports
* Training verification documentation
* Preliminary and Final Commissioning Reports
* Warranty Phase Report
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SUBMITTAL FORMAT & EVALUATION CRITERIA
The selection criteria and points that will be used in ranking the submittals are noted in
Section B. below. Submittals shall be limited to five (5) single-sided 8 12 x11" pages.
Page count EXCLUDES the cover, cover letter, table of contents, section dividers,
attached audits and any City-provided form(s).
An Authorized Representative of the firm shall sign submittals. All information requested
must be submitted. Failure to submit all information may result in a lowered evaluation
score of the submittal. At its discretion, the City may waive minor discrepancies or reject
submittals substantially incomplete or lacking key information.
A. Format
Interested firms shall submit one (1) sealed and complete statement of qualifications
(SOQ) with original or electronic signature. If submitting a hardcopy, it must be
accompanied by one (1) complete and identical electronic copy (PDF). The SOQ shall
be limited to FIVE (5) singlesided 81/2" x 11" pages with a minimum font size of 12
(the 5 pages do not include the M/WBE Utilization form and Unauthorized Alien
Employee Affidavit and Signature Sheet of Memorandum of Understanding with
Homeland Security for EVerify) or City-issued forms.
NO OTHER MATERIAL WILL BE ACCEPTED - THIS INCLUDES A COVER SHEET
OR COVER LETTER, COPY OF CERTIFICATIONS, REGISTRATIONS, etc. SOQ
shall be bound by a single staple and shall not be bound in any other manner. If
additional information is included in the Statement of Qualifications, it will be removed
from the SOQ before distribution to the Selection Committee members.
B. Criteria
1. Experience: 10
Demonstrated commissioning experience on airport terminals or other large,
complex buildings and/or campuses. Commissioning of HVAC, BAS, electrical,
emergency power, plumbing, and life safety systems. Experience preparing
commissioning plans, functional performance tests, integrated systems testing,
and final commissioning reports.
2. Staffing: 10
Professional staff with recognized commissioning certifications (e.g.,CxA, or
equivalent).
3. Coordination: 20
Experience coordinating with owners, architects, engineers, CMAR
contractors, and airport operations.
4. Knowledge of Site & Local Conditions: 30
Knowledge of locality and region and commissioning systems used within these
areas.
5. Serviceability: ___________30
Ability to service and respond to system issues and alerts expeditiously. Ability
to maintain a software system to monitor post-occupancy and track metrics to
identify, troubleshoot, mitigate, and correct system issues.
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C. Evaluation
A selection committee will rank the submittals using the evaluation sheet for the written
submittals. Based upon the written submittals, the City reserves the right to hear oral
presentations, and to select up to five firms to give oral presentations to the selection
committee.
Consultants selected for presentations/interviews will be required to have the proposed
project manager present to participate in the presentation/interview.
Presentations/interviews will be conducted in-person only. Each consultant will be allowed
up to 30 minutes for a formal presentation, consisting of a reiteration of the written
qualification demonstrating the consultant's grasp of the project. The formal presentation
will be followed by 15 minutes of Questions & Answers (Q&A). Any unused formal
presentation time will be added to the Q&A period.
A projection system is available, but presenters are requested to bring their own laptop
and flash drives containing the complete presentation and any handouts. The selection
committee would prefer a PowerPoint presentation. The presentations are closed to the
public. The committee deliberations following the last presentation will be open to the
public.
The selection committee will make recommendations to the Mayor and/or City Council
who will make the final determination regarding the selection of successful firms.
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RFQ No. 26-061
COMMISSIONING AGENT
FOR PENSACOLA INTERNATIONAL AIRPORT
TERMINAL EXPANSION
Signature Sheet
The undersigned, as Respondent, does declare that no other persons other than the
respondent herein named has any interest in this qualification or in the contract to be taken,
and that it is made without any connection with any other person or persons submitting a
qualification for the same articles, and it is in all respects fair and without collusion or fraud.
The undersigned further declares that he has carefully examined the specifications and is
thoroughly familiar with their provisions and penalties. The respondent proposes and
agrees if this qualification is accepted, to contract with the City of Pensacola,
Florida, in the form of contract specified, to furnish all the material, equipment,
machinery, tools, apparatus, labor, and means of transportation necessary to
provide the services as required in the specifications.
Survey: How did you obtain this solicitation?
City of Pensacola website Central Bidding Demandstar
Other:
Signature Date:
Printed Name: Title:
Company: Address:
Telephone: City:
Fax: State: Zip:
E-mail:
FAILURE TO INCLUDE THIS FORM IN SUBMITTAL MAY DISQUALIFY THE BID.
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