Bid No. 26-13 District Office ADA Ramps & Flatwork; Project No. 5107

BIDDING DOCUMENTS
FOR THE
LUCIA MAR UNIFIED SCHOOL DISTRICT
602 Orchard Street, Arroyo Grande, CA 93420
805-474-3000 ext. 1032
FOR
District Office ADA Ramps & Flatwork
District Office
602 Orchard Street, Arroyo Grande, CA 93420
Project No. 5107
Bid No. 26-13
Dr. Paul Fawcett
District Superintendent
May 18, 2026
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TABLE OF CONTENTS
Page
NOTICE INVITING INFORMAL BIDS ........................................................................................1
INSTRUCTIONS TO BIDDERS ....................................................................................................4
PRE-BID CLARIFICATION FORM ............................................................................................12
CHECKLIST OF MANDATORY BID FORMS ..........................................................................13
BID FORM ....................................................................................................................................14
DESIGNATION OF SUBCONTRACTORS ................................................................................19
DESIGNATION OF SUBCONTRACTORS FORM ....................................................................20
BID BOND FORM ........................................................................................................................22
BID GUARANTEE FORM ...........................................................................................................24
CONTRACTOR'S CERTIFICATE REGARDING WORKERS' COMPENSATION
FORM ................................................................................................................................25
NON-COLLUSION DECLARATION .........................................................................................26
REQUEST FOR SUBSTITUTION AT TIME OF BID ................................................................27
ACKNOWLEDGMENT OF BIDDING PRACTICES REGARDING INDEMNITY
FORM ................................................................................................................................29
DISABLED VETERAN BUSINESS ENTERPRISE (DVBE) PARTICIPATION
STATEMENT AT TIME OF BID .....................................................................................30
SITE VISIT CERTIFICATION .....................................................................................................31
REFERENCES ..............................................................................................................................32
CONTRACT FORMS ...................................................................................................................34
FORM AGREEMENT...................................................................................................................35
PAYMENT BOND ........................................................................................................................40
PERFORMANCE BOND ..............................................................................................................43
CONTRACTOR'S CERTIFICATE REGARDING DRUG-FREE WORKPLACE ....................47
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CONTRACTOR'S CERTIFICATE REGARDING ALCOHOLIC BEVERAGE AND
TOBACCO-FREE CAMPUS POLICY ............................................................................48
GUARANTEE ...............................................................................................................................49
ESCROW AGREEMENT FOR SECURITY DEPOSITS IN LIEU OF RETENTION ...............50
INSURANCE DOCUMENTS & ENDORSEMENTS ..................................................................53
CONTRACTOR DVBE CLOSE-OUT STATEMENT.................................................................55
CONTRACTOR CERTIFICATION REGARDING BACKGROUND CHECKS .......................56
GENERAL CONDITIONS ...........................................................................................................58
ARTICLE 1 DEFINITIONS .......................................................................................................58
ARTICLE 2 LAWS CONCERNING THE DISTRICT A PART HEREOF..............................58
ARTICLE 3 SITE INVESTIGATION .......................................................................................59
ARTICLE 4 STATUS OF CONTRACTOR ..............................................................................59
ARTICLE 5 CONTRACTOR'S SUPERVISION ......................................................................59
ARTICLE 6 SUBCONTRACTORS ..........................................................................................60
ARTICLE 7 DISTRICT'S INSPECTOR ...................................................................................60
ARTICLE 8 ARCHITECT'S STATUS .....................................................................................61
ARTICLE 9 ASSIGNMENT OF ANTITRUST ACTIONS ......................................................61
ARTICLE 10 OTHER CONTRACTS .....................................................................................62
ARTICLE 11 OCCUPANCY ...................................................................................................62
ARTICLE 12 DISTRICT'S RIGHT TO DO WORK ..............................................................62
ARTICLE 13 DISTRICT'S RIGHT TO TERMINATE CONTRACT ....................................62
ARTICLE 14 TERMINATION BY THE DISTRICT FOR CAUSE ......................................63
ARTICLE 15 TERMINATION OF CONTRACT BY DISTRICT (CONTRACTOR
NOT AT FAULT) ..............................................................................................................64
ARTICLE 16 CONTRACT SECURITY - BONDS ................................................................65
ARTICLE 17 SUBSTITUTION OF SECURITIES .................................................................65
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ARTICLE 18 INSURANCE REQUIREMENTS .....................................................................65
ARTICLE 19 PERFORMANCE AND PAYMENT BONDS .................................................69
ARTICLE 20 DRAWINGS AND SPECIFICATIONS............................................................69
ARTICLE 21 OWNERSHIP OF DRAWINGS........................................................................70
ARTICLE 22 DETAIL DRAWINGS AND INSTRUCTIONS ...............................................70
ARTICLE 23 TESTS AND INSPECTIONS............................................................................71
ARTICLE 24 STATE AUDIT ..................................................................................................74
ARTICLE 25 PREFERENCE FOR MATERIALS AND SUBSTITUTIONS ........................74
ARTICLE 26 SAMPLES..........................................................................................................75
ARTICLE 27 PROGRESS SCHEDULE .................................................................................75
ARTICLE 28 MATERIALS AND WORK ..............................................................................77
ARTICLE 29 OBTAINING OF PERMITS, LICENSES AND EASEMENTS ......................78
ARTICLE 30 ACCESS TO WORK .........................................................................................78
ARTICLE 31 SANITARY FACILITIES .................................................................................79
ARTICLE 32 CLEANING UP .................................................................................................79
ARTICLE 33 GUARANTEE ...................................................................................................79
ARTICLE 34 DUTY TO PROVIDE FIT WORKERS ............................................................79
ARTICLE 35 FINGERPRINTING ..........................................................................................80
ARTICLE 36 WAGE RATES, TRAVEL AND SUBSISTENCE ...........................................80
ARTICLE 37 PAYROLL RECORDS ......................................................................................82
ARTICLE 38 WITHHOLDING OF CONTRACT PAYMENTS & PENALTIES .................83
ARTICLE 39 APPRENTICES .................................................................................................83
ARTICLE 40 PROTECTION OF PERSONS AND PROPERTY ...........................................84
ARTICLE 41 NON-DISCRIMINATION ................................................................................86
ARTICLE 42 COST BREAKDOWN AND PERIODICAL ESTIMATES .............................86
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ARTICLE 43 CONTRACTOR CLAIMS & DISPUTES.........................................................86
ARTICLE 44 CLAIMS PROCEDURES & REQUIREMENTS .............................................88
ARTICLE 45 PAYMENTS TO CONTRACTOR ...................................................................92
ARTICLE 46 CHANGES AND EXTRA WORK ...................................................................93
ARTICLE 47 COMPLETION ..................................................................................................95
ARTICLE 48 ADJUSTMENTS TO CONTRACT PRICE ......................................................95
ARTICLE 49 CORRECTION OF WORK ...............................................................................95
ARTICLE 50 EXTENSION OF TIME - LIQUIDATED DAMAGES ....................................96
ARTICLE 51 PAYMENTS WITHHELD ................................................................................96
ARTICLE 52 EXCISE TAXES ................................................................................................97
ARTICLE 53 TAXES ...............................................................................................................97
ARTICLE 54 NO ASSIGNMENT ...........................................................................................97
ARTICLE 55 NOTICE AND SERVICE THEREOF...............................................................97
ARTICLE 56 NO WAIVER .....................................................................................................98
ARTICLE 57 HAZARDOUS MATERIALS ...........................................................................98
ARTICLE 58 DISTRICT'S RIGHT TO CARRY OUT THE WORK ....................................98
ARTICLE 59 INDEMNIFICATION........................................................................................98
ARTICLE 60 NON-UTILIZATION OF ASBESTOS MATERIAL .......................................98
ARTICLE 61 LIEN RELEASES ..............................................................................................99
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NOTICE INVITING INFORMAL BIDS
LUCIA MAR UNIFIED SCHOOL DISTRICT
The Lucia Mar Unified School District, acting by and through its Governing Board, hereinafter
referred to as "District", will receive prior to 2:00 p.m., Tuesday, June 9, 2026 bids for the following:
BID NO. 26-13
District Office ADA Ramps & Flatwork
All bids shall be made and presented only on the forms presented by the District. Bids shall be
received in the Facilities Office at 222 Stanley Avenue, Arroyo Grande, California 93420 and shall be
opened and publicly read aloud at the above state time and place. Any bids received after the time specified
above or after any extensions due to material changes shall be returned unopened.
The Contract Time is June 17, 2026 - August 10, 2026.
This Project is being let in accordance with the informal bid requirements of the California Uniform
Public Construction Cost Accounting Act ("CUPCCAA") set forth in Public Contract Code section 22000
et seq. (specifically, the informal bidding procedures in Section 22032(b)). Bidders shall comply with any
requirements set forth in the CUPCCAA including all guidelines and requirements in the current California
Uniform Public Construction Cost Accounting Commission Cost Accounting Policies and Procedures
Manual.
Additive/ Deductive Bid Alternates (See Section 13 of Instruction to Bidders)
To Be Used Only on Projects Which Contain Additive or Deductive Alternates
If the District has included additive/ deductive alternates which require all bidders to price as part
of their bid, the District will utilize the following method to determine the lowest bidder in accordance with
Public Contract Code section 20103.8:
The lowest bid shall be the lowest bid price on the base contract without consideration of the
prices on the additive or deductive items.
**Note: Pursuant to Public Contract Code section 20103.8, the selection process selected does not preclude
the District from using any of the additive or deductive alternates from the Contract after the lowest
responsible responsive bidder has been determined.
Miscellaneous Information
Bids shall be received in the place identified above, and shall be opened and publicly read aloud at
the above-stated time and place.
The bid documents are available at https://www.luciamarschools.org/apps/pages/Current-
Bids. For assistance obtaining bid documents, contact the Facilities Office at (805) 474-3000 ext. 1032.
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There will be a mandatory Pre-Bid Conference at 9:00 a.m. on Friday, May 22, 2026 at the
District Office meet at the flagpole, 602 Orchard Street, Arroyo Grande, CA 93420. The bidder must
sign in prior to 9:00 a.m. A District representative will be onsite at least 15 minutes prior to the start time
with a sign in log. Any Contractor bidding on the Project who fails to attend the entire mandatory job walk
and conference will be deemed a non-responsive bidder and will have its bid returned unopened.
Each bidder shall be a licensed contractor pursuant to the California Business and Professions Code,
and be licensed to perform the work called for in the Contract Documents. The successful bidder must
possess a valid and active Class A or B License at the time of bid and throughout the duration of this
Contract. The Contractor's California State License number shall be clearly stated on the bidder's proposal.
Contractor's Subcontractors shall be licensed pursuant to California law for the trades necessary to perform
the work called for in the Contract Documents.
Each bid must strictly conform with and be responsive to the Contract Documents as defined in the
General Conditions.
The District reserves the right to reject any or all bids or to waive any irregularities or informalities
in any bids or in the bidding.
Each bidder shall submit with its bid, on the form furnished with the Contract Documents, a list of
the designated subcontractors on this Project as required by the Subletting and Subcontracting Fair Practices
Act, California Public Contract Code section 4100 et seq.
In accordance with California Public Contract Code section 22300, the District will permit the
substitution of securities for any moneys withheld by the District to ensure performance under the Contract.
At the request and expense of the Contractor, securities equivalent to the amount withheld shall be deposited
with the District, or with a state or federally chartered bank as the escrow agent, who shall then pay such
moneys to the Contractor. Upon satisfactory completion of the Contract, the securities shall be returned to
the Contractor.
Each bidder's bid must be accompanied by one of the following forms of bidder's security: (1)
cash; (2) a cashier's check made payable to the District; (3) a certified check made payable to the District;
or (4) a bidder's bond executed by a California admitted surety as defined in Code of Civil Procedure
section 995.120, made payable to the District in the form set forth in the Contract Documents. Such bidder's
security must be in an amount not less than ten percent (10%) of the maximum amount of bid as a guarantee
that the bidder will enter into the proposed Contract, if the same is awarded to such bidder, and will provide
the required Performance and Payment Bonds, insurance certificates and any other required documents. In
the event of failure to enter into said Contract or provide the necessary documents, said security will be
forfeited.
The Contractor and all Subcontractors shall comply with the requirements set forth in Division 2,
Part 7, Chapter 1 of the Labor Code. The District has obtained from the Director of the Department of
Industrial Relations the general prevailing rate of per diem wages and the general prevailing rate for holiday
and overtime work in the locality in which this work is to be performed for each craft, classification or type
of worker needed to execute the Contract. These per diem rates, including holiday and overtime work, as
well as employer payments for health and welfare, pension, vacation, and similar purposes, are on file at
the District, and are also available from the Director of the Department of Industrial Relations. Pursuant to
California Labor Code section 1720 et seq., it shall be mandatory upon the Contractor to whom the Contract
is awarded, and upon any subcontractor under such Contractor, to pay not less than the said specified rates
to all workers employed by them in the execution of the Contract.
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A Contractor or Subcontractor shall not be qualified to bid on, be listed in a bid proposal, subject
to the requirements of Section 4104 of the Public Contract Code, or engage in the performance of any
contract for public work, as defined in this chapter, unless currently registered and qualified to perform
public work pursuant to Section 1725.5. It is not a violation of this section for an unregistered contractor
to submit a bid that is authorized by Section 7029.1 of the Business and Professions Code or by Section
10164 or 20103.5 of the Public Contract Code, provided the contractor is registered to perform public work
pursuant to Section 1725.5 at the time the contract is awarded.
This Project is a public works project as defined in Labor Code section 1720. Each Contractor
bidding on this Project and all Subcontractors (of any tier) performing any portion of the work must comply
with the Labor Code sections 1725.5 and 1771.1 and must be properly and currently registered with the
California Department of Industrial Relations ("DIR") and qualified to perform public works pursuant to
Labor Code section 1725.5 throughout the duration of the Project. The Contractor and all subcontractors
shall furnish certified payroll records as required pursuant Labor Code section 1776 directly to the Labor
Commissioner in accordance with Labor Code section 1771.4 on at least on a monthly basis (or more
frequently if required by the District or the Labor Commissioner) and in a format prescribed by the Labor
Commissioner.
Monitoring and enforcement of the prevailing wage laws and related requirements will be
performed by the Labor Commissioner/ Department of Labor Standards Enforcement (DLSE). The
Contractor and all Subcontractors shall furnish certified payroll records as required pursuant Labor Code
section 1776 directly to the Labor Commissioner in accordance with Labor Code section 1771.4 on at least
on a monthly basis (or more frequently if required by the District or the Labor Commissioner) and in a
format prescribed by the Labor Commissioner.
No bidder may withdraw any bid for a period of ninety (90) calendar days after the date set for the
opening of bids.
Separate payment and performance bonds, each in an amount equal to 100% of the total Contract
amount, are required, and shall be provided to the District prior to execution of the Contract and shall be in
the form set forth in the Contract Documents.
All bonds (Bid, Performance, and Payment) must be issued by a California admitted surety as
defined in California Code of Civil Procedure section 995.120.
Where applicable, bidders must meet the requirements set forth in Public Contract Code section
10115 et seq., Military and Veterans Code section 999 et seq. and California Code of Regulations, Title 2,
Section 1896.60 et seq. regarding Disabled Veteran Business Enterprise ("DVBE") Programs. Forms are
included in this Bid Package.
Any request for substitutions pursuant to Public Contract Code section 3400 must be made at the
time of Bid on the Substitution Request form set forth in the Contract Documents and included with the
bid.
No telephone or facsimile machine will be available to bidders on the District premises at any time.
It is each bidder's sole responsibility to ensure its bid is timely delivered and received at the location
designated as specified above. Any bid received at the designated location after the scheduled closing time
for receipt of bids shall be returned to the bidder unopened.
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INSTRUCTIONS TO BIDDERS
1. Preparation of Bid Form. Proposals under these specifications shall be submitted on the blank
forms furnished herewith at the time and place stated in the Notice Inviting Bids. All blanks in the bid form
must be appropriately filled in, and all proposed prices must be stated clearly and legibly in both words and
numerals. All bids must be signed by the bidder in permanent blue ink and submitted in sealed envelopes,
bearing on the outside, the bidder's name, address, telephone number, and California Contractor's License
number, and the name of the Project for which the bid is submitted. The District reserves the right to reject
any bid if all of the above information is not furnished. It is each bidder's sole responsibility to ensure its
bid is timely delivered and received at the location designated as specified above. Any bid received at the
designated location after the scheduled closing time for receipt of bids shall be returned to the bidder
unopened.
2. Bid Security. Each bid must be accompanied by one of the following forms of bidder's security:
(1) cash; (2) a cashier's check made payable to the District; (3) a certified check made payable to the
District; or (4) a bidder's bond executed by a California admitted surety as defined in Code of Civil
Procedure section 995.120, made payable to the District, in the form set forth in the Contract Documents.
Such bidder's security must be in an amount not less than ten percent (10%) of the maximum amount of
such bidder's bid as a guarantee that the bidder will enter into the Contract, if the same is awarded to such
bidder, and will provide the required Performance and Payment Bonds, insurance certificates and any other
required documents. In the event that a bidder is awarded the Contract and such bidder fails to enter into
said Contract or provide the surety bond or bonds within five (5) calendar days after award of the Contract
to bidder, said security will be forfeited.
3. Signature. The bid form, all bonds, all designations of subcontractors, the Contractor's Certificate,
the Agreement, and all Guarantees must be signed in permanent blue ink in the name of the bidder and must
bear the signature in longhand of the person or persons duly authorized to sign the bid.
If bidder is a corporation, the legal name of the corporation shall first be set forth, together with
two signatures: one from the President and one from the Secretary or Assistant Secretary. Alternatively,
the signature of other authorized officers or agents may be affixed, if a certified copy of the resolution of
the corporate board of directors authorizing them to do so is provided to the District. Such documents shall
include the title of such signatories below the signature and shall bear the corporate seal.
If bidder is a partnership, the true name of the firm shall first be set forth, together with the names
of all persons comprising the partnership or co-partnership. The bid must be signed by all partners
comprising the partnership unless proof in the form of a certified copy of a statement of partnership
acknowledging the signer to be a general partner is presented to the District, in which case the general
partner may sign.
Bids submitted as joint ventures must so state and be signed by each joint venturer.
Bids submitted by individuals must be signed by the bidder unless an up to date power- of-attorney
is on file in the District office, in which case, said person may sign for the individual.
The above rules also apply in the case of the use of a fictitious firm name. In addition, however,
where a fictitious name is used, it must be so indicated in the signature.
4. Modifications. Changes in or additions to the bid form, recapitulations of the work bid upon,
alternative proposals, or any other modification of the bid form which is not specifically called for in the
Instructions to Bidders
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