HVAC Services Bid No. 3220

Location:	New Jersey
Posted:	Jun 12, 2026
Due:	Jun 23, 2026
Agency:	East Orange School District
Type of Government:	State & Local
Category:	J - Maintenance, Repair, and Rebuilding of Equipment
Publication URL:	To access bid details, please log in.

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EAST ORANGE BOARD OF EDUCATION

EAST ORANGE, NEW JERSEY 07017

GOODS AND SERVICES

Bid Specifications

General Requirements

HVAC SERVICES

Bid No. 3220

Bid Opening Date

Tuesday, June 23, 2026

Bid Opening Time

10:00am

Rochelle Gabriel

Qualified Purchasing Agent

HVAC Service Bid 2026-2027

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EAST ORANGE BOARD OF EDUCATION

REQUEST FOR BIDS

Bid Advertisement

The East Orange Board of Education in East Orange, New Jersey, hereby advertises for competitive

bids in accordance with N.J.S.A. 18A:18A-21(a) (b).

Bid No. 3220 - HVAC Service

All necessary bid specifications and bid forms may be secured upon email request to attention:

Rochelle Gabriel – Qualified Purchasing Agent

East Orange Board of Education

199 4th Avenue

EAST ORANGE, New Jersey 07017

Email: rochelle.gabriel@eastorange.k12.nj.us

Or Online at:

https://www.eastorange.k12.nj.us/apps/pages/index.jsp?uREC_ID=2204231&type=d&pREC_ID=2425916

Bids must be sealed and delivered to the Office of the School Business Administrator/Board Secretary of East

Orange Board of Education on or before date and time indicated below. The envelope to bear the following

information:

Title:

HVAC Service for the East Orange Board of Education

Bid No.: 3220

Name and Address of the Bidder

Date:

Tuesday, June 23, 2026

Time:

10:00 a.m.

Location of Bid Opening:

EAST ORANGE BOARD OF EDUCATION

Conference Room A

199 4th Avenue

EAST ORANGE, New Jersey 07017

The bid opening process will begin promptly at 10:00 a.m. No bids shall be received after the time

designated in the advertisement, (N.J.S.A. 18A:18A-21(b)). It is recommended that each response be hand

delivered to the Qualified Purchasing Agent. The Qualified Purchasing Agent assumes no responsibility for

delays in any form of carrier, regular mail or delivery service.

The School District does not accept electronic (e-mail) submission of bids.

Bidders are required to comply with the requirements of N.J.S.A. 10:5-31 et seq. and N.J.A.C.17:27-1 et

seq.

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Each bid shall be accompanied by a bid bond, cashier’s check or certified check made payable to the East

Orange Board of Education, for ten percent (10%) of the amount of the total bid, however, not to exceed

$20,000.

Corporate bidders are required by law (Chapter 33, Laws of 1977) to submit a list of names and addresses of

all stockholders owning 10% or more of their stock.

A Non-Collusion Affidavit and a Contractor Questionnaire/Certification also must be filed with the bid. The

bid package will also include other documents that must be completed and returned with the bid. Failure to

comply with Instructions to Bidders and to complete and submit all required forms, may be cause for

disqualification and rejection of the bid.

The School District reserves the right to reject any or all bids pursuant to N.J.S.A. 18A:18A-2(s), (t), (x), (y),

18A:18A-4(a), 18A:18A-22, and to waive any informalities.

Rochelle Gabriel

Qualified Purchasing Agent

HVAC Service Bid 2026-2027

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ETHICS IN PURCHASING

Statement to Vendors

BOARD OF EDUCATION RESPONSIBILITY

Recommendation of Purchases

The Board of Education desires to have all Board employees and officials practice exemplary

ethical behavior in the procurement of goods, materials, supplies, and services.

School officials and employees who recommend purchases shall not extend any favoritism to

any vendor. Each recommended purchase should be based upon the quality of the items,

service, price, delivery, and other applicable factors in full compliance with N.J.S.A. 18A:18A-1

et seq.

Solicitation/Receipt of Gifts – Prohibited

School officials and employees are prohibited from soliciting and receiving funds, gifts,

materials, goods, services, favors, and any other items of value from vendors doing business

with the Board of Education or anyone proposing to do business with the Board.

VENDOR RESPONSIBILITY

Offer of Gifts, Gratuities -- Prohibited

Any vendor doing business or proposing to do business with the Board of Education shall

neither pay, offer to pay, either directly or indirectly, any fee, commission, or compensation,

nor offer any gift, gratuity, or other things of value of any kind to any official or employee of the

Board or any member of the official’s or employee’s immediate family.

Vendor Influence -- Prohibited

No vendor shall cause to influence or attempt to cause to influence, any official or employee of

the Board, in any manner which might tend to impair the objectivity or independence of

judgment of said official or employee.

VENDOR CERTIFICATION

Vendors or potential vendors will be asked to certify that no official or employee of the Board

of Education or immediate family members are directly or indirectly interested in this request

or have any interest in any portions of profits thereof. The vendor participating in this request

must be an independent vendor and not an official or employee of the Board of Education.

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EAST ORANGE BOARD OF EDUCATION

ADVISORY INFORMATION FOR BIDDERS

PROMPTNESS OF BID SUBMITTAL

It is the bidder's responsibility to ensure that their bid is presented in a sealed envelope to the

Office of the Qualified Purchasing Agent before the advertised bid date and time. The

advertised bid date and time for this bid is on Tuesday, June 23, 2026 @ 10:00 a.m. No bids

shall be received after the time designated in the bid advertisement. No extensions or

exceptions will be made. The Business Office is open Monday through Friday from 8:00 am –

4:00 pm, according to the school calendar, and 8:00 am – 3:00 pm during the summer. Access

to the Business Office may be delayed because of security clearance and/or the slowness of the

elevator to the third floor of the Administration Building. Bidders may also submit bids to the

Qualified Purchasing Agent at the bid opening meeting held in the Board of Education Meeting

Room prior to the advertised bid opening date and time. Once again, bids will not be received

after the time designated in the advertisement.

PARKING

Parking in the vicinity of the East Orange Board of Education Administration Building is at a

premium. Allow enough time to locate a parking space. Be prepared to park two or three

blocks from the Board Offices.

Heavy traffic hours by the East Orange Board Office on school days are from 7:00 a.m. to 8:30

a.m. and between 1:40 p.m. and 3:10 p.m. Be aware of parking signs as you may receive a

parking ticket or have your vehicle towed.

MAIL

Mail is brought to the East Orange Board Office in mailbags at approximately 10:00 a.m. each

day. It is then sorted within the district system by departments. The Business Office routinely

receives its mail at approximately 11:30 a.m.

UPS / FED EX / AND OTHER EXPRESS DELIVERY SERVICES

Deliveries of this type usually begin at 10:00 a.m. These items are brought only to the

receptionist at the main building entrance. The receptionist then calls the various departments

with a request to pick up their items. There may be some delay in getting bids to the Business

Office on the top floor because of security clearance and/or the elevator's slowness to the

Administration Building's Third Floor.

HAND DELIVER BIDS – SUGGESTED PRACTICE

Considering the aforementioned items, the Board suggests that bidders arrange to hand-deliver

their bid to the Office of the School Business Administrator before the advertised date and

time. Please understand that bids arriving after the advertised bid date and time for any reason

cannot be accepted, opened, or considered.

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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

HVAC Services Bid No. 3220

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See also