RFP Janitorial Services 2026

REQUEST FOR PROPOSAL FOR JANITORIAL SERVICES
SUMMARY
The City of Marina (City) hereby invites proposals from qualified janitorial Contractors to provide
custodial and janitorial services for various City facilities. The contract will be for an initial period of
three (3) years, effective upon full execution of the Agreement by the Contractor and the City, with the
option to renew the contract for three (3) additional years in one-year increments, subject to satisfactory
performance and the availability of appropriated funds.
BACKGROUND
The City owns and operates various City facilities as listed in Exhibit A. The Contractor will regularly
provide janitorial services for these facilities and assist City Staff as detailed in the Scope of Work in
Exhibit A.
SCHEDULE
Release of RFP: Thursday, September 17, 2026
City-Wide Walk Through: October 2, 2026, at 8:00 A.M.
Questions Due: Wednesday, October 7, 2026, at 4:30 P.M.
Answers Due: Wednesday, October 14, 2026, at 5:00 P.M.
Proposals Due: Monday, October 23, 2026, at 2:00 P.M.
SUBMISSION OF PROPOSAL
Proposals are due by 2:00 p.m., Friday, October 23, 2026. Each proposer shall submit two (2) copies of
the complete proposal: one (1) hard copy and one (1) digital copy. The hard copy shall be delivered to
the City of Marina at 209 Cypress Avenue, Marina, California 93933. The digital copy shall be emailed
to Juan Perez at jperez@cityofmarina.org, with Daniela Warsaw copied at dwarsaw@cityofmarina.org.
The email subject line shall include the proposal name, "Proposal for City of Marina, Janitorial Services
On-Call," and the name of the proposer.
MINIMUM QUALIFICATIONS
In order to qualify for selection, the Contractor must meet the following minimum requirements:
1. Must be able to perform the work as described in the Scope of Work.
2. Must have sufficient, experienced personnel and equipment to perform all the work required by the
Agreement.
3. Must have a proven track record of having provided janitorial services for three (3) or more cities
and/or communities over the past three (3) years.
4. Must maintain all registrations, licenses, permits, and other authorizations required by applicable
federal, State, and local laws to perform janitorial and custodial services, including any applicable
California janitorial service provider registration requirements.
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REQUEST FOR PROPOSAL FOR JANITORIAL SERVICES
PROPOSAL REQUIREMENTS
The Proposal must include:
a. Contractor Description - Provide a complete description of licenses, work history, organizational
structure, equipment, yard/office facilities, and number of employees.
b. Statement of Qualifications - Provide a "Statement of Qualifications", to include identification of
similar projects and references.
c. Approach to Scope of Work - Based upon the City's outline of services set forth in the Scope of
Work, the Contractor shall describe the approach they would use to provide the required janitorial
and custodial services and achieve the objectives of the Scope of Work.
d. Relevant Experience - The Contractor's background shall include, at a minimum, a description of
the actual work performed, the facilities serviced, the services provided by the Contractor, and the
length of time the Contractor provided the services.
e. Pricing - Provide itemized costs for Janitorial Services and associated equipment and materials for
each facility by month as shown in Form I - Cost of Janitorial Service for Each Facility. The
proposer shall sign and date the Bid Price Schedule. Any erasures or alterations of any kind to the
Bid Price Schedule shall not be made without initialing each such change.
f. Other - Provide any other information contractor believes to be relevant to this RFP.
g. Agreement - The successful contractor will be required to adhere to the provisions, terms, and
conditions of the attached sample Agreement for Maintenance Services (Attachment B).
Objections to any provisions must be identified in the Proposal. Any exceptions or changes to the
Agreement for Maintenance Services may constitute grounds to reject the proposal. No response
will signify that the Agreement for Maintenance Services is acceptable as written.
The Contractor shall also identify any reservations it has regarding the insurance and
indemnification requirements contained in the sample Agreement.
The Contractor shall comply with all applicable federal, State, and local laws and regulations
governing the performance of janitorial and custodial services, including applicable California
janitorial service provider registration requirements.
h. Completed Form I - Cost of Janitorial Service for Each Facility.
In accordance with California Labor Code Sections 1770 et seq., the Contractor shall pay the general
prevailing rate of per diem wages to all workers employed under this Contract, as applicable.
Contractor shall comply with the requirements of the State of California's Standard
Specification Code Section 7-1.02I (2) "Non-discrimination" under this contract or as shown
in Form H. A statement of the Contractor's acceptance of the City's insurance and indemnification as
shown in the sample Agreement, or any reservations the Contractor has with the requirements.
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REQUEST FOR PROPOSAL FOR JANITORIAL SERVICES
PROPOSAL CONDITIONS
Proposals received after the time established will be rejected. No Contractor may withdraw a Proposal
after the time established for receiving Proposals or before the award and execution of the Contract,
unless the award is delayed for a period of ninety (90) calendar days after the date of the City's opening
of Proposals.
The City reserves the right to reject any or all Proposals and to determine which Proposal is, in the City's
judgment, the most responsive and responsible Proposal. The City also reserves the right to waive any
informality in any Proposal and to delete certain items listed in the Proposal as set forth therein.
QUESTIONS
The Contractors are encouraged to promptly notify the City in writing of any apparent major
inconsistencies, problems, or ambiguities in the Scope of Work, Bid Price Schedule, or any requirements
set forth herein.
Any questions and requests for clarification or additional information shall be submitted to Juan
Perez, Public Works Superintendent, by emailing jperez@cityofmarina.org, with a copy to
Daniela Warsaw at dwarsaw@cityofmarina.org, no later than 4:30 p.m., Wednesday, October 7,
2026.
Responses to questions and requests for clarification will be provided by the City no later than 5:00
p.m., Wednesday, October 14, 2026.
Proposals are due by 2:00 p.m., Friday, October 23, 2026. Each proposer shall submit two (2) copies
of the complete proposal: one (1) hard copy and one (1) digital copy. The hard copy shall be delivered
to the City of Marina at 209 Cypress Avenue, Marina, California 93933. The digital copy shall be
emailed to Juan Perez at jperez@cityofmarina.org, with Daniela Warsaw copied at
dwarsaw@cityofmarina.org.
The email subject line shall include the proposal name, "Proposal for City of Marina, Janitorial
Services On-Call" and the name of the proposer.
SCOPE OF WORK
The Contractor shall provide Janitorial Services for various City facilities. See Exhibit A - Scope of Work
for a detailed description of the required services.
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REQUEST FOR PROPOSAL FOR JANITORIAL SERVICES
SCHEDULES & FORMS
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REQUEST FOR PROPOSAL FOR JANITORIAL SERVICES
FORM A - GENERAL FIRM INFORMATION
A. Firm's Name: _______________________________________________
B. Firm's Local Address: _______________________________________________
C. Is your local office the Head Office? Yes No
Branch Office? Yes No
Only Office? Yes No
D. Year your firm was established? _______________________________________________
E. Year your local office was established: _________________________________________
F. Primary contacts (Principals) in the local office
Name Title Telephone E-Mail Address
Number
G. List locations of no more than three (3) other offices where work may be performed (if
applicable
Address Telephone Number # of Personnel
H. Total employees presently employed
a) In your local office _____ b) In your firm _____
I. Errors and Omissions Insurance
a) Amount your firm presently carries: $___________________
b) Carrier's name and address: _________________________________________
______________________________________________________________________
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REQUEST FOR PROPOSAL FOR JANITORIAL SERVICES
FORM B - TENTATIVE PROJECT TEAM
SERVICE AREA (Select one Service Area from list in SOQ package):
A. Consultant's Key Personnel
Please identify your tentative, key Project Team members, their titles/roles and primary duties:
Name Title/Role Primary Duties
B. Subconsultant and Support Services
Please identify up to four (4) key subconsultants or vendors, contact persons, and services they would
provide in order to support your Project Team.
Firm Name & Location Contact Person Support Services
C. Organizational Chart
Please insert a preliminary Organizational Chart of your tentative Project Team on the next page.
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REQUEST FOR PROPOSAL FOR JANITORIAL SERVICES
FORM C - RESUMES OF KEY PERSONNEL
1. Name: _______________________________________________
2. Role in this Service Area: ___________
3. Years of experience - Total: With current firm: _____
4. Education (Degree and Specialization): ______________________________
5. Current Registration/Certification (State & Discipline):
6. Other Professional Qualifications (Publications, Organizations, Training, Awards, etc.)
7. Relevant Project - Title & Location (City & State):
- Year Completed - Professional Services:
- Year Completed - Construction (if applicable):
- Brief Description (Scope, size, cost, etc.) and Specific Role:
- Performed Relevant Project with Current Firm: Yes No
8. Relevant Project - Title & Location (City & State):
- Year Completed - Professional Services:
- Year Completed - Construction (if applicable):
- Brief Description (Scope, size, cost, etc.) and Specific Role:
- Performed Relevant Project with Current Firm: Yes No
9. Relevant Project - Title & Location (City & State):
- Year Completed - Professional Services:
- Year Completed - Construction (if applicable):
- Brief Description (Scope, size, cost, etc.) and Specific Role:
- Performed Relevant Project with Current Firm: Yes No
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