Consultant Demand Services on an Annual Contract

Location:	Georgia
Posted:	May 13, 2026
Due:	Jul 29, 2026
Agency:	Gwinnett County
Type of Government:	State & Local
Category:	29 - Engine Accessories J - Maintenance, Repair, and Rebuilding of Equipment Q - Medical Services R - Professional, Administrative and Management Support Services
Solicitation No:	RP016-26 INV
Publication URL:	To access bid details, please log in.

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RP016-26

Page 1

May 13, 2026

REQUEST FOR PROPOSAL

RP016-26

The Gwinnett County Board of Commissioners is soliciting competitive sealed proposals from qualified

consultants for Consultant Demand Services on an Annual Contract for the Department of Water

Resources.

Proposals must be returned in a sealed container marked on the outside with the Request for Proposal

number and Company Name. Proposals will be received until 2:50 P.M. local time on July 29, 2026, at the

Gwinnett County Financial Services - Purchasing Division – 2nd Floor, 75 Langley Drive, Lawrenceville,

Georgia 30046. Any proposal received after this date and time will not be accepted.

The proposal opening will be virtual ONLY. To access the proposal opening virtually, visit the following link:

https://teams.microsoft.com/meet/289473811163273?p=81u85LYUXE9A2vkbon,

or dial 323-676-6170 and enter Conference ID 849 179 439#. A list of firms submitting proposals will be

available the following business day on our website www.GwinnettCounty.com.

A virtual pre-proposal conference is scheduled for 10:00 A.M. on June 18, 2026. To access the pre-

proposal conference virtually, visit the following link:

https://teams.microsoft.com/meet/244203200616854?p=7mFsQz7LNmXX5BfewX or dial 323-676-

6170 and enter Conference ID 652 100 697#. All consultants are urged to attend.

Questions regarding proposals should be directed to Anna West, Purchasing Associate II at

Anna.West@GwinnettCounty.com or by calling 770-822-7862, no later than June 10, 2026. Proposals are

legal and binding upon the vendor when submitted. One unbound original and five (5) copies should be

submitted.

Successful consultants will be required to meet insurance requirements. The Insurance Company should

be authorized to do business in Georgia by the Georgia Insurance Department, and must have an A.M. Best

rating of A-10 or higher.

Gwinnett County does not discriminate on the basis of disability in the admission or access to its programs

or activities. Any requests for reasonable accommodations required by individuals to fully participate in

any open meeting, program or activity of Gwinnett County Government should be directed to the ADA

Coordinator at the Gwinnett County Justice and Administration Center, 770-822-8165.

The written proposal documents supersede any verbal or written prior communications between the

parties.

Selection criteria are outlined in the request for proposal documents. Gwinnett County reserves the right

to reject any or all proposals to waive technicalities, and to make an award deemed in its best interest.

Award notification will be posted after award on the County website, www.gwinnettcounty.com and

companies submitting a proposal will be notified via email.

We look forward to your proposal and appreciate your interest in Gwinnett County.

Anna West

Purchasing Associate II

RP016-26

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I. INVITATION TO SUBMIT PROPOSALS

A. The Gwinnett County Department of Water Resources (GCDWR) hereby requests Proposals from

consultants for Consultant Demand Services on an Annual Contract with four options for renewal. This

submission will assist Gwinnett County in selecting consulting firms to provide demand services for the

County in its implementation of its capital improvement and operating programs.

GCDWR needs sufficient information to determine that your firm is adequately staffed and capable of

providing annual consultant demand professional services for one or more of the following service

categories where your firm may attempt to qualify.

• Service Category A – Water and Water Reclamation Facilities and Pump Station Services

• Service Category B – Water Line, Sewer Line and Reuse Water Line Services

• Service Category C – Watershed and Stormwater Infrastructure Services

• Service Category D – Dam Services

• Service Category E – Asset Management, Data Management, Planning and Modeling Services

• Service Category F – Programmatic Rehabilitation Management Services

• Service Category G – Specialized Support Services

Gwinnett County has a separate annual contract for “Comprehensive Materials & Field Testing and

Miscellaneous Services” which includes geotechnical services. Providing geotechnical services are not

required under any of the above listed Service Categories.

Gwinnett County intends to select a minimum of three (3) firms under each of the Service Categories.

Depending on the number of proposals and different types of specialized services submitted for Service

Category G, there is no specified minimum or maximum number of firms to be selected under Service

Category G. The minimum numbers noted above are not guaranteed, Gwinnett County reserves the right

to award to a smaller or larger number of firms, if in the County’s best interest.

A separate proposal is required for each Service Category from firms if they wish to be considered for

that specific Service Category. Consultants shall submit one independent proposal for each Service

Category addressing criteria requested under Section IV. PROPOSALS and one independent fee

schedule for each Service Category as required under Section V. PROPOSAL FEE SCHEDULE.

B. Partnering, Teaming, and Subconsultants

Partnering, teaming and subconsultants will be permitted as part of the proposal for every category with

the exception of Category G – Specialized Support Services. For Service Categories A through F, if

partnering or teaming, all of the teaming partners, and/or subconsultants must be clearly identified and

the reasons and benefits to the County for this teaming arrangement presented.

C. Proposal

One (1) unbound original – single sided (designated as the original), five (5) bound copies (may be double

sided), and one (1) electronic version of the proposal should be submitted on a thumb drive. All copies

of the proposal must be identical. The electronic version should be one .pdf file that is identical to the

hard copies and not multiple files.

The full cost of proposal preparation is to be borne by the proposing firm. The original proposal must be

signed in ink by a company official who has authorization to commit company resources. These officials

will also be individuals noted as authorized to sign Work Authorizations.

RP016-26

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Proposals shall be submitted in a sealed envelope/package. Envelope/package shall be addressed to

the following and labeled as shown below:

Gwinnett County Purchasing Division

Gwinnett Justice and Administration Center - Second Floor

75 Langley Drive

Lawrenceville, Georgia 30046

RP016-26 Consultant Demand Services on Annual Contract

Service Category (insert Service Category Letter – Category Name)

Company Name

D. Proposal Fee Schedule

The Proposer is to submit, in a separately sealed envelope, one (1) original copy of their Proposal Fee

Schedule per category proposing. Envelope/package shall be addressed to the following and labeled as

shown below:

Gwinnett County Purchasing Division

Gwinnett Justice and Administration Center - Second Floor

75 Langley Drive

Lawrenceville, Georgia 30046

RP016-26 Consultant Demand Services on Annual Contract

Service Category (insert Service Category Letter – Category Name)

Company Name

FEE SCHEDULE

E. Consultant Proposal Development and Submittal Responsibilities

Request for Proposal Questions: All questions concerning this RFP should be directed IN WRITING by

the date indicated on the cover page of the invitation.

Where appropriate, County responses to formal questions will be in writing and will be distributed to all

firms on our record as having received a copy of this RFP.

Please note that it is the Consultant’s responsibility to confirm with the Purchasing Associate that the

Proposer is on record as having received a copy of this RFP and associated addendum. In each case of

formal questions, the County will determine whether a response is appropriate or necessary. If questions

require a formal response or changes are made to the RFP, an Addendum(s) will be issued to all

proponents via email to the address on file.

Proposal Development Costs. Gwinnett County will not pay any Consultant or Subconsultant for work

done in preparation of this proposal submittal.

Proposal Submittal. Sole responsibility rests with the firm to ensure that their proposal(s) are received

on time at the above stated location.

Proposals submitted by alternate means other than those specified in this solicitation will be rejected

and disposed of accordingly. This includes proposals sent by facsimile, email, or any other electronic or

telegraphic means. If the County receives a proposal through such alternate means, the County does not

assume any burden or liability to notify the Consultant that the proposal has been rejected.

RP016-26

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Proposers are to follow the instructions outlined in this solicitation and failure of the Proposer to do so

may result in the County deeming the Proposer’s submittal as non-responsive. Firms are expected to

allow adequate time for delivery of their proposals either by hand delivery, postal service or other means.

Late proposals will not be accepted and will be returned to the Proposer. If hand delivering, allow extra

time as you will be required to go through security.

F. No Communication Period

Between the date of the issuance of the solicitation and the date of the final contract award by the Board

of Commissioners, individuals, firms and businesses seeking an award of a Gwinnett County contract

may not initiate or continue any verbal or written communications regarding a solicitation with any

County officer, elected official, employee or other County representative without written permission of

the Purchasing Associate named in the solicitation. Violations will be reviewed by the Purchasing

Director. If determined that such communication has compromised the competitive process, the offer

submitted by the individual, firm or business may be disqualified from consideration for award. This

process is to ensure that all prospective respondents have the same level of knowledge relative to the

RFP, as well as ensuring any additional data is made available to all proposers.

G. Proposals Received

Submitted proposals and all documentation regarding the proposals will not be made available to the

public until such time that an official action has been taken by the Gwinnett County Board of

Commissioners to award or reject this solicitation. All proposals and supporting materials, as well as

correspondence relating to this RFP, become property of Gwinnett County when received and will be

subject to the Georgia Open Records Act.

H. Legal

All applicable State of Georgia and Federal laws, City and County ordinances, licenses and regulations of

all agencies having jurisdiction shall apply to the consultants and services throughout and incorporated

herein by reference. The Agreement with the selected firm, and all questions concerning the execution,

validity or invalidity, capacity of the parties, and the performance of the Agreement, shall be interpreted

in all respects in accordance with the Charter and Code of Gwinnett County and the laws of the State of

Georgia.

I. Work Authorizations

Following award of the selected firms under each Category of this contract, firms will be contacted based

upon their qualifications and experiences to develop an approach and fee for Work Authorizations for a

specific project. For each work authorization, the County will select the most qualified firm to submit a

Work Authorization proposal that it deems would provide the best service/value for the specified project

and/or is in the best interest of the County. GCDWR will be mindful of the current level of participation

and equitable distribution of work in Service Categories A through F.

Based on the County’s current needs, the County does not anticipate requesting competing work

authorization proposals from multiple consultants for a single project unless the County and the

Consultant cannot agree to the project specific terms and conditions.

For approved Work Authorizations spanning more than one calendar year, a Purchase Order will be issued

for the initial calendar year using the cash flow forecast amount presented by the Demand Service

Consultant. The Purchase Order will be increased each calendar year based on the cash flow forecast

until the Work Authorization has reached its Not-to-Exceed amount or the contract term is ended. For

approved Work Authorizations that will be completed within a single calendar year, the Purchase Order

will be issued for the full Work Authorization amount.

RP016-26

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No minimum or maximum amount of work is guaranteed for each selected firm under this solicitation,

and work will be procured on an as-needed basis via Work Authorization approvals per request. GCDWR

will be mindful of equitable work distribution among the selected consultants for Service Categories A

through F. Gwinnett County will not pay any Consultant or Subconsultant for work done in preparation

of work authorization proposals.

II. INSTRUCTIONS TO CONSULTANTS

A. Consultant Qualifications

No proposal shall be accepted from and no contract will be awarded to any person, firm, or corporation

that is in arrears to Gwinnett County, upon debt or contract that is a defaulter, as surety or otherwise,

upon any obligation to Gwinnett County or that is deemed irresponsible or unreliable by Gwinnett County.

If requested, consultant shall be required to submit satisfactory evidence that they have a practical

knowledge of the particular service proposed upon and that they have the necessary staffing and

financial resources to provide the proposed service category called for as described in Section III.

DESCRIPTION OF SERVICES of this RFP

B. Annual Consultant Demand Services Agreement

The Consultant will be expected to sign an Annual Consultant Demand Services Agreement for

professional services developed by Gwinnett County (Sample Annual Consultant Demand Services

Agreement included). The proposal should contain a statement that the Consultant has carefully

reviewed the agreement, can meet all insurance and other requirements, and if selected, will sign the

agreement. No modifications to the agreement will be permitted. This information must be included in

the cover letter as referenced in Section IV. PROPOSALS of this RFP.

Selected consultant(s) are required within ten (10) days of the Notice of Award to provide the

following:

• Certificate of Insurance specified in proposal

• Two (2) sets of properly executed contract documents.

C. Local Small Business

Gwinnett County Government encourages the participation of all businesses in offering their services

and/or products. The Gwinnett County Government has the goal to fairly and competitively procure the

best product at the most reasonable cost. The County also desires to identify Local Small Business

participation in our contracts and to quantify that participation. The Consultant is requested to indicate

any Local Small Business in your submittal, on the firm information page. A Local Small Business is

defined as any business or firm that is independently owned and operated with either 100 or fewer

employees or $10 million or less in gross receipts per year, and that has an office located within the

boundaries of Gwinnett County or a municipality within Gwinnett County and holds a current Gwinnett

County Occupational Certificate or its equivalent issued by a municipality within Gwinnett County.

III. DESCRIPTION OF SERVICES

A. Service Category A – Water and Water Reclamation Facilities and Pump Station Services

The consultant shall provide professional services as requested by the County to improve, repair, expand

and modify County water facilities, water reclamation facilities, pump stations, and other facilities. Linear

infrastructure integral to facility operations may also be included in projects in this category.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Consultant Demand Services on an Annual Contract

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