PROJECT NO. 26.6 Rebid Warehouse Walk In Freezer B Mechanical Retrofit

Hayward Unified School District
24411 Amador Street
Hayward California, 94544
510.784.2600
Project Manual
Informal Bid No. 26.6
Rebid Warehouse Walk-in Freezer B Mechanical Retrofit
Bid Due Date, Time and Location:
Wednesday, April 15, 2026 at 10:00 AM
HAYWARD UNIFIED SCHOOL DISTRICT
Purchasing Department
24411 Amador Street
Hayward, California 94544
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Table of Contents
Document Page Number
Cover Page 1
Table of Contents (This Document) 2
Notice to Bidders / Invitation to Bid 3-4
Timeline 5
Documents That Bidder Must Submit As Part Of Its Bid:
Bid Form 6-8
Bid Bond 9
Noncollusion Declaration 10
Exhibit A - Scope of Work 11-18
The following documents are for REFERENCE ONLY.
Contract 19-27
Certifications to be Completed by Contractor 28-33
Criminal Background Investigation/Fingerprinting Certification 34
Performance Bond 35-36
Payment Bond (Contractor's Labor and Material Bond) 37-38
Exhibit A - Scope of Work 39
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NOTICE TO BIDDERS / INVITATION TO BID
INVITING INFORMAL BIDS FOR
REPAIRS, MAINTENANCE OR CONSTRUCTION SERVICES OVER $75,000 AND UP TO $220,000
AWARDED PURSUANT TO THE INFORMAL BIDDING PROCEDURES OF THE
CALIFORNIA UNIFORM PUBLIC CONSTRUCTION COST ACCOUNTING ACT ("CUPCCAA")
Notice is hereby given that the Governing Board of the Hayward Unified School District ("District") is inviting
sealed bids to construct the following project:
26.6 Rebid Warehouse Walk-in "Freezer B" Mechanical Retrofit ("Project" or "Contract").
The Project consists of replacing the aging R-404A Refrigerant system, with a modern energy-efficient
refrigeration system using the most current refrigerant that will not be phased out.
Contractors must submit sealed bids on or before 10:00 a.m. April 15, 2026, at the Hayward Unified School District
- Purchasing Department, located at 24411 Amador St. Hayward, California 94544 at or after which time the
District will open the bids and publicly read them aloud. Any claim by a Bidder of error in its bid must be made in
compliance with Public Contract Code 5100, et seq. Any bid that is submitted after this time shall be non-
responsive and returned to the Bidder. The District is not responsible for Bids that are received after the deadline
noted above.
Contractor shall possess at the time of its bid, the following classification(s) of Contractor's California State license:
CSLB C-38 Refrigeration Contractor.
A mandatory bidders' conference will be held at 10:00 a.m. April 7, 2026, at Hayward Unified School District
Warehouse 24400 Amador St. Hayward, California 94544, for the purpose of acquainting all prospective
contractors with the bid documents and the work site.
Contract Documents are available on the District's website at:
https://www.husd.us/departments/purchasing/active-bids-proposals/informal-projects
Each bid shall be made on the Bid Form prepared by the District in the Contract Documents and must conform and
be fully responsive to all documents comprising the Contract Documents.
The successful Bidder and its subcontractors shall pay all workers on the Project not less than the general
prevailing rate of per diem wages and the general prevailing rate for holiday and overtime work as determined by
the Director of the Department of Industrial Relations, State of California, for the type of work performed and the
locality in which the work is to be performed within the boundaries of the District, pursuant to Labor Code 1770
et seq. Prevailing wage rates are on file with the District and are available to any interested party on request or at
www.dir.ca.gov/oprl/statistics_and_databases.html. Bidders and Bidders' subcontractors shall comply with the
registration and qualification requirements pursuant to Labor Code 1725.5 & 1771.1.
The successful Bidder may substitute securities for any monies withheld by the District to ensure performance
under the Contract, in accordance with the provisions of Public Contract Code 22300.
Bonds. A bid bond by an admitted surety insurer on the form provided by the District, cash, or a cashier's check or
a certified check, drawn to the order of the District, in the amount of ten percent (10%) of the total bid price, shall
accompany the Bid Form, as a guarantee that the Contractor will, within seven (7) calendar days after the Notice to
Proceed or other direction, enter into a contract with the District for the performance of the Services as stipulated
in the bid. In addition, a one hundred percent (100%) Performance Bond and a one hundred percent (100%)
Payment Bond will be required of the successful bidder.
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The District's Board reserves the right to reject any and all bids and/or waive any irregularity in any bid received. If
the District awards the Contract, the security of unsuccessful Bidder(s) shall be returned within sixty (60) days from
the time the award is made. Unless otherwise required by law, no Bidder may withdraw its bid for ninety (90) days
after the date of the bid opening.
All bidders' questions must be submitted in writing via email to Purchasing Manager @
vcoronado@husd.k12.ca.us
no later than 10:00 a.m. on April 9, 2026.
The Project is anticipated to commence on May 1, 2026, with completion expected within thirty (30) calendar days
from the start date.
NTB Release Date: 3/30/26
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Timeline of Project
26.6 Rebid Warehouse Walk-in "Freezer B" Mechanical Retrofit
Event Date and Time
Invitation to Bid March 30, 2026
Mandatory Pre-Bid Conference April 7, 2026 at 10:00 a.m.
Request for Information (RFI) Submission Deadline April 9, 2026 at 10:00 a.m.
RFI Responses Posted to HUSD Website April 10, 2026
Bid Due Date & Time April 15, 2026 at 10:00 a.m.
Anticipated Start of Project May 1, 2026
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HAYWARD UNIFIED SCHOOL DISTRICT
BID FORM FOR
REPAIRS, MAINTENANCE OR CONSTRUCTION SERVICES OVER $75,000.00 AND UP TO $220,000.00
AWARDED PURSUANT TO THE INFORMAL BIDDING PROCEDURES OF THE
CALIFORNIA UNIFORM PUBLIC CONSTRUCTION COST ACCOUNTING ACT ("CUPCCAA")
PROJECT: 26.6 Rebid Warehouse Walk-in "Freezer B" Mechanical Retrofit This project consists of the mechanical retrofit
of "Freezer B" (38'L x 18'W x 12'H) by decommissioning the aging R-404A refrigeration system and replacing it with a high-
efficiency, sustainable solution utilizing a non-phase-out refrigerant compliant with current environmental regulations. The
contractor is responsible for field-verifying all dimensions and cooling load requirements for the approximate 8,208 ft3
space before installing new condensing units, evaporator coils, and digital controls, including a new thermostat and defrost
timer-connected to the existing electrical disconnect. The installation will feature new ACR copper piping with insulated
suction lines, along with a new drain line equipped with a proper trap and heat tape to prevent freezing. To ensure optimal
thermal integrity, all door gaskets will be renewed to provide an airtight seal. All work must be executed in a professional,
workmanlike manner within a 2-to-4-week window, including the environmentally responsible disposal of all retired
equipment and the proper reclamation of legacy refrigerants. As fully described in Exhibit A - Scope of Work.
("Project" or "Contract")
1. Bid. Contractor will perform the work defined in the Contract Documents and fully understands the Scope of Work
required in this bid and accepts in full payment for that Work the following total lump sum amount, all taxes included:
TOTAL BID: $ _____________________________________________
2. Work. Contractor has reviewed the Work outlined in the Contract Documents and fully understands the Scope of Work
required in this bid, understands the construction and project management function(s) described in the Contract
Documents.
3. Schedule. Contractor agrees to commence work under this Contract on the date established in the Contract
Documents and to complete all Work within the time specified in the Contract Documents.
4. Subcontractors. Contractor shall provide the following for each subcontractor that will perform work or labor or
render service in or about the construction of the Work or improvement in an amount in excess of one-half of 1
percent (0.5%) of the Contractor's total bid. Use extra sheets/extra space as needed. The District may, in its sole
discretion, find Contractor's Bid non-responsive if Contractor fails to include all the information identified below.
Subcontractor Name: Portion of Work (Scope): Location of Business: CSLB No.:
DIR No.:
Subcontractor Name: Portion of Work (Scope): Location of Business: CSLB No.:
DIR No.:
Subcontractor Name: Portion of Work (Scope): Location of Business: CSLB No.:
DIR No.:
Subcontractor Name: Portion of Work (Scope): Location of Business: CSLB No.:
DIR No.:
5. Bid Bond. Contractor shall provide with its bid a certified or cashier's check or bidder's bond for an amount not less
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than ten percent (10%) of the bid amount. The certified or cashier's check or bid bond shall be made payable to the
order of the District. If a bid bond accompanies the bid/proposal, the bond shall be secured by an admitted surety
company, licensed in the State of California, satisfactory to the District and in the form attached hereto. The certified
or cashier's check or bond shall be given as a guarantee that Contractor will enter into the Contract if awarded the
Work, and in the case of refusal or failure to enter into the Contract, the District shall have the right to award to
another bidder. If Contractor fails or refuses to timely enter into the Contract, the District reserves the right to declare
the bid bond forfeited and to pursue all other remedies in law or equity relating to such breach including, but not
limited to, seeking recovery of damages for breach of contract. Failure to provide bid security, or bid security in the
proper amount, will result in rejection of the bid.
6. Noncollusion Declaration. Contractor shall provide with its bid the Noncollusion Declaration in the form attached
hereto.
7. License. Contractor certifies that it is, at the time of bidding, and shall be throughout the period of the Contract,
licensed by the State of California to do the type of Work required under the terms of the Contract Documents.
Contractor further certifies that it is regularly engaged in the general class and type of work called for in the Contract
Documents.
8. Prevailing Wages. Pursuant to sections 1770 et seq. of the California Labor Code, Contractor and all Subcontractors
under the Contractor shall pay all workers on all work performed pursuant to the Contract not less than the general
prevailing rate of per diem wages and the general prevailing rate for holiday and overtime work as determined by the
Director of the State of California Department of Industrial Relations ("DIR") for the type of work performed and the
locality in which the work is to be performed within the boundaries of the District. Copies of the general prevailing
rates of per diem wages for each craft, classification, or type of worker needed to execute the Contract, as determined
by the DIR are on file and available from the District at the District's office or on the internet (http://www. dir.ca.gov).
In addition, if awarded a contract, Contractor shall comply with Labor Code 1777.5 pertaining to prevailing wage
compensation to apprentices for preemployment activities.
9. Contractor Registration. Contractor shall ensure that it and its Subcontractors comply with the registration and
compliance monitoring provisions of Labor Code section 1771.4, including furnishing its Certified Payroll Reports
("CPR") to the Labor Commissioner, and are registered pursuant to Labor Code section 1725.5. Contractor and its
subcontractors shall comply with Labor Code section 1725.5 to be qualified to bid, be listed in a bid or proposal, subject
to the requirements of Section 4104 of the Public Contract Code or engage in the performance of the Contract.
10. Bid Protests. Any bid protest by any Contractor regarding any other bid on this Project must be submitted in writing to
the District to Purchasing Manager, 24411 Amador St Hayward, Ca 94544, at before 5:00 P.M. of the SECOND (2ND)
business day following the date of bid opening, or the Contractor waives its right to protest. The protest must contain a
complete statement of any and all bases for the protest and the Contractor must concurrently transmit a copy of the
protest to all other bidders that appear to have a reasonable prospect of receiving an award depending upon the
outcome of the protest.
11. Addenda. Receipt and acceptance of the following addenda is hereby acknowledged.
No.: ________ Date: __________________
No.: ________ Date: __________________
12. CONTRACT FORM. DISTRICT'S CONTRACT FORM IS PART OF THE CONTRACT DOCUMENTS. THE SCOPE OF THE
PROJECT IS AS DESCRIBED IN EXHIBIT A TO THE CONTRACT. THE SUCCESSFUL CONTRACTOR SHALL, WITHIN SEVEN
(7) CALENDAR DAYS OF NOTICE THAT IT HAS BEEN AWARDED THE CONTRACT, BE REQUIRED TO PROVIDE TO THE
DISTRICT: INSURANCE CERTIFICATIONS, BONDS, INSURANCE DOCUMENTS, CONSTRUCTION SCHEDULE,
SUBCONTRACTOR LIST AND ALL OTHER REQUIRED DOCUMENTATION AS INDICATED IN THE CONTRACT.
Contractor hereby certifies to the District that all representations, certifications, and statements made by Contractor, as set
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forth in this bid form, are true and correct and are made under penalty of perjury.
Dated this day of 20
Signature
Signed by (Print Name)
Title of Person Signing
Name of Bidder
Address of Bidder
Taxpayer's Identification No. of Bidder
Telephone Number
Fax Number
E-mail Web page
Bidder's DIR Registration No.: No.:
Contractor's License No(s): No.: Class: Expiration Date:
No.: Class: Expiration Date:
Submittal of Bids. District will receive sealed Bids from Bidders as indicated in the Notice to Bidders and each Bidder shall
ensure that its Bid contains all documents as required herein. Contractors must ensure the District receives its bid, sealed
and marked with name and address of the Bidder, the Project name and number, the bid number and bid package (if
applicable), and the date for opening bids.
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BID BOND (SECURITY)
(Note: If Bidder is providing a bid bond as its bid security,
Bidder must use this form, NOT a surety company form.)
The undersigned, _________________________________________________________ as Principal ("Principal");
and _________________________________________________________ as Surety ("Surety"; a corporation
organized and existing under and by virtue of the laws of the State of ___________________________________
and authorized to do business as a surety in the State of California) are held and firmly bound unto the
_________________________ School District ("District") as Obligee, in the sum of $ _______________________ Dollars,
lawful money of the United States, for the payment to the District will and truly to be made pursuant to the provisions
herein. Principal and Surety each of us, bind ourselves, our heirs, executors, administrators, successors, and assigns, jointly
and severally.
THE CONDITION OF THIS OBLIGATION IS SUCH that whereas the Principal has submitted a bid to the District for all Work
specifically described in the accompanying bid and if the District awards the contract to the Principal and, within the time
and manner required under the Contract Documents, after the prescribed forms are presented to Principal for signature,
the Principal enters into a written contract, in the prescribed form in accordance with the bid, and files two bonds (one
guaranteeing faithful performance and the other guaranteeing payment for labor and materials as required by law), and
meets all other conditions to the contract between the Principal and the Obligee becoming effective, or if the Principal shall
fully reimburse and save harmless the Obligee from any damage sustained by the Obligee through failure of the Principal to
enter into the written contract and to file the required performance and labor and material bonds, and to meet all other
conditions to the Contract between the Principal and the Obligee becoming effective, then this obligation shall be null and
void; otherwise, it shall be and remain in full force and effect and the Surety shall immediately issue full payment of the
sum stated above to the Obligee upon notification from the Obligee that the Principal has not taken all steps to nullify or
void this obligation.
Surety agrees that no change, extension of time, alteration or addition to the terms of the call for bids, or to the work to be
performed thereunder, or the specifications accompanying the same, shall in any way affect its obligation under this bond,
and it does hereby waive notice of any such change, extension of time, alteration or addition to the call for bids, or to the
work, or to the specifications.
In the event suit is brought upon this bond by the Obligee and judgment is recovered, the Surety shall pay all costs incurred
by the Obligee in that suit, including a reasonable attorneys' fee to be fixed by the Court.
If the District awards the bid, the security of unsuccessful bidder(s) shall be returned within sixty (60) days from the time
the award is made. Unless otherwise required by law, no bidder may withdraw its bid for ninety (90) days after the date of
the bid opening.
IN WITNESS WHEREOF, this instrument has been duty executed by the Principal and Surety above named, on
, 20______
Name of California Agent of Surety
Principal
By (Signature) Address of California Agent of Surety
Surety Telephone Number of California Agent of Surety
By (Signature) Email of California Agent of Surety
Bidder must attach Power of Attorney and Certificate of Authority for Surety and a Notarial Acknowledgment for all
Surety's signatures. The California Department of Insurance must authorize the Surety to be an admitted Surety Insurer.
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NONCOLLUSION DECLARATION
Public Contract Code 7106
TO BE EXECUTED BY BIDDER AND SUBMITTED WITH BID
The undersigned declares:
I am the [PRINT YOUR TITLE]
of [PRINT FIRM NAME],
the party making the foregoing bid.
The bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association,
organization, or corporation. The bid is genuine and not collusive or sham. The bidder has not directly or indirectly induced
or solicited any other bidder to put in a false or sham bid. The bidder has not directly or indirectly colluded, conspired,
connived, or agreed with any bidder or anyone else to put in a sham bid, or to refrain from bidding. The bidder has not in
any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of
the bidder or any other bidder, or to fix any overhead, profit, or cost element of the bid price, or of that of any other
bidder. All statements contained in the bid are true. The bidder has not, directly or indirectly, submitted his or her bid price
or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, to any corporation,
partnership, company, association, organization, bid depository, or to any member or agent thereof, to effectuate a
collusive or sham bid, and has not paid, and will not pay, any person or entity for such purpose.
Any person executing this declaration on behalf of a bidder that is a corporation, partnership, joint venture, limited liability
company, limited liability partnership, or any other entity, hereby represents that he or she has full power to execute, and
does execute, this declaration on behalf of the bidder.
I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct and that
this declaration is executed on the following date:
Date:
Proper Name of Bidder:
City, State: ,
Signature:
Print Name:
Title:
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