IFB-2027.01 - FMIS Serving Lines

Location:	South Carolina
Posted:	Aug 25, 2026
Agency:	Lexington County School District 4
Type of Contract:	Awards
Type of Government:	State & Local
Category:	73 - Food Preparation and Serving Equipment
Publication URL:	To access bid details, please log in.

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Lexington School

District Four

INVITATION FOR BIDS

Solicitation Number: IFB-2027.01

Date Issued: 8/6/2026

Bid Contact:

E-Mail Address:

Justin Newton

justinnewton@lexington4.net

Procurement Contact:

E-Mail Address:

Shelley Allen

sallen@lexington4.net

DESCRIPTION: FMIS Serving Lines

The Term "Offer" Means Your "Bid" or "Proposal". Your offer must be submitted in a sealed package. Solicitation Number & Opening

Date must appear on package exterior. See "Submitting Your Offer" provision.

SUBMIT YOUR SEALED OFFER TO THE FOLLOWING ADDRESS BELOW:

PHYSICAL/MAILING ADDRESS:

Lexington School District Four

607 E 5th Street, Swansea, SC 29160

Emailed Responses/Offers will NOT be accepted.

# of Copies to be Submitted

Pre-Bid/Proposal Conference, if applicable

Mandatory Site Visit

Last Date for Submission of Questions

Offer Due

Anticipated Intent to Award Date (subject to change)

1 Digital Copy and 2 Hard Copies

N/A

August 14, 2026 at 2:00 pm

August 17, 2026 at 11:30 am

August 24, 2026 at 11:30 am

The timing & sequence of events resulting from this IFB/RFP may vary and will ultimately be determined by Lexington School District Four.

The award, notice of this solicitation, any amendments, and any related notices will be posted at the following web address:

https://www.lex4.org/page/purchasing

NAME OF OFFEROR (Vendor Name):(full legal name of business submitting offer)

NAME & TITLE OF PERSON AUTHORIZING OFFER:

(Person must be authorized to submit binding offer to contract on behalf of Offeror.)

INSTRUCTIONS REGARDING OFFEROR’S NAME: Any award issued will be issued to, and the contract will be formed with, the entity

identified as the Offeror. The entity named as the offeror must be a single and distinct legal entity. Do not use the name of a branch office or a

division of a larger entity if the branch or division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.

STATE OF INCORPORATION

TAXPAYER IDENTIFICATION NO.

(If you are a corporation, identify the state of incorporation.)

HOME OFFICE ADDRESS (Address for offeror's home office / principal

place of business)

NOTICE ADDRESS (Address to which all procurement and contract related

notices should be sent.) (See "Notice" clause)

Area Code:

Number:

E-Mail Address:

Extension:

Other:

PAYMENT ADDRESS (Address to which payments will be sent.) (See

"Payment" clause)

ORDER ADDRESS (Address to which purchase orders will be sent) (See

"Purchase Orders and "Contract Documents" clauses)

Payment Address same as Home Office Address

Payment Address same as Notice Address (check only one)

Order Address same as Home Office Address

Order Address same as Notice Address (check only one)

ACKNOWLEDGMENT OF AMENDMENTS

Offerors acknowledges receipt of amendments by indicating amendment number and its date of issue. (See "Amendments to Solicitation" Provision)

Amendment No.

Amendment Issue Amendment No. Amendment Issue Amendment No. Amendment Issue Amendment No.

Date

Amendment Issue Date

I certify that this offer is made without prior understanding, agreement, or connections with any corporation, firm or person

submitting an offer for the same services, materials, supplies, or equipment, and is in all respects fair and without collusion

or fraud.

I hereby agree to all terms and conditions outlined in this document, confirm that my offer will remain valid for 90 days, and

certify that I have the authority to sign on behalf of the offeror.

Authorized Signature:

Name (typed or printed):

Title:

Email:

OFFEROR MUST SUBMIT A COMPLETED & SIGNED COPY OF THIS 2 PAGE FORM WITH OFFER

PACKAGE.

LEXINGTON SCHOOL DISTRICT FOUR

INVITATION FOR BID

FMIS Serving Lines

1. INTRODUCTION

1.1 Summary

Lexington School District Four is accepting competitive proposals from offerors for new LTI/Specline

Food Serving Counters for the Frances Mack Intermediate School Serving Area. Serving lines to be

delivered and installed by the awarded kitchen equipment contractor (KEC). Items shall also include hot,

cold, counter and a cashier stand, on behalf of Lexington School District Four. The Lexington School

District Four reserves the right to reject any and all proposals. The details of the work are located within

the Scope of Services. The contractor selected shall be qualified to perform the work within the schedule

given.

Specifications have been prepared by Debra Hoffman, Lexington School District Four Food Services

Director, in consultation with Tom Johnson, Southern Food Equipment Representative. Serving line

specifications and requirements are attached. As outlined in the attached specifications, the awarded

contractor will be responsible for the delivery, uncrating, removal, installation of the new serving

counters and disposal of the existing serving lines. The awarded contractor will ensure all equipment is

working correctly to include a free and thorough demonstration to the staff once installed.

Lexington School District Four expects to have the new serving lines installed and project completion on

or before, November 24, 2026, preferably outside of school hours of operation.

The LTI/Specline food serving counters will be located at Frances Mack Intermediate School, 161 Gaston

St, Gaston, SC 29053.

1.2 Contact Information

Site Visit Information

Justin Newton

Chief Operations Officer

Email: justinnewton@lexington4.net

Phone: (803) 490-7000

Solicitation Information

Shelley Allen

Chief Financial Officer

Email: sallen@lexington4.net

Phone: (803) 490-7000

1.3 Timeline

Date Issued:

Mandatory Site Visit:

Question Submission Deadline:

Submit Offer By:

August 6, 2026

August 14, 2026, 2:00 pm

August 17, 2026, 11:30 am

August 24, 2026, 11:30 am

2. INSTRUCTIONS TO OFFERORS

2.1 Addendum(s) to Solicitation

The solicitation may be amended at any time prior to opening. Addenda notifications will be posted to the

district website. All actual and prospective offerors should monitor the district website, as failure of any offeror

to receive any such addenda or interpretation shall not relieve such offeror from any obligation under their offer

as submitted. Acknowledgement of Amendments should be completed on page 2 of the required submission

cover page.

2.2 Award Notification

Notice regarding any award, cancellation of award, or extension of award will be posted to the district website

and electronically distributed to all offerors who submitted.

2.3 Drug-Free Work Place Certification

By submitting an Offer, Offeror certifies that, if awarded a contract, Contractor will comply with all applicable

provisions of The Drug-Free Workplace Act, Title 44, Chapter 107 of the South Carolina Code of Laws, as

amended.

2.4 Elaboration and Clarification

If you do not ask questions or clarify any assumptions, the District will assume that you agree with and

understand the requirements in the solicitation. If, after examination of the various terms and conditions and

requirements of this document, the Offeror believes there are any terms and conditions or requirements which

remain unclear or which restrict competition, the Offeror must request, in writing, that the District clarify the

terms(s) and condition(s) and requirement(s) specified by the Respondent. The Offeror must provide applicable

Section(s), Subsection(s), Paragraph(s), and page number(s) that identify the conditions or requirements

questioned, in writing, on or before August 17, 2026 by 11:30 am. All requests for interpretation of the bid

documents shall be submitted in writing to Shelley Allen at sallen@lexington4.net. Email is the required

method for submitting questions with “Questions: IFB-2027.01 FMIS Serving Lines” as the subject of the

email. All questions and answers will be posted anonymously on the District’s procurement website as an

addendum at the close of the Q&A period.

The District may ask any or all respondents to elaborate or clarify specific points or portions of their response.

Clarification may take the form of written responses to questions or meetings to discuss the solicitation and/or

the participant’s response.

No questions may be directed to or contacts made with members of the School Board, Superintendent, or

any District staff not identified in this solicitation as points of contacts during the period of time that this

solicitation is made public until the final selection is made. Violation of this prohibition will be subject to

disqualification of the Respondent from further consideration.

2.5 Experience and Reference Check

The District reserves the right to consider historic information and facts, whether gained from the Respondent's

bid/proposal, question and answer conferences, references, or any other source, in the review of a response.

Offeror acknowledges: (1) that the District will contact various persons who are familiar with the offeror's prior

work and related matters, whether such persons are voluntarily disclosed to the District in this bid/proposal or

not; (2) that truthful and complete information is necessary for the District to make an adequate review of

bid/proposal; and (3) that offeror will not take any action against any person who responds truthfully and in

good faith to a bonafide inquiry by the District for purposes of reviewing the offers received by the District

under this solicitation.

2.6 Maximum Contract Period

Any resulting contract from this solicitation will begin on the date specified in the Statement of Award or Intent

to Award and end no later than (1) year from the award date.

2.7 Offer Submission

Lexington School District Four will accept sealed bids/proposals. All bid/proposals shall be received no later

than August 24, 2026 at 11:30 am. Late bid/proposals will not be considered for evaluation.

All bid/proposals must be submitted in ink or typewritten. Bids/Proposals may be withdrawn without penalty

prior to the date and time of the opening. All offers shall be valid for a period of no less than ninety (90) days

after the date of opening.

2.8 Pre-Bid/Proposal Conference

No pre-bid/proposal conference is scheduled at this time; however, all potential offerors must visit the sites

prior to offer submission date. Mandatory site visit date is scheduled for August 14th at 2:00pm. Site visits

will begin at Frances Mack Intermediate located at 161 Gaston Street, Gaston, SC 29053 promptly at

noon. Site visits allow the offerors to take such steps as may be necessary to ascertain the nature and location

of the work and the general location conditions which can affect the work and/or cost thereof. Failure to inspect

sites will result in automatic offer rejection.

2.9 Bid/Proposal as Offer to Contract

By submitting your bid/proposal, you are offering to enter into a contract with Lexington School District Four.

Without further action by either party, a binding contract shall result upon final award of this solicitation. Any

award issued will be issued to, and the contract will be formed with, the entity identified as the Offeror in the

submitted solicitation. Joint Bids/Proposals are not allowed – an offer may be submitted by only one legal

entity. A Purchase Order shall be issued to the identified offeror by the District and shall give Offeror the right

to proceed with fulfilling this contract.

2.10 Bid/Proposal Acceptance Period

Bids/Proposals may be withdrawn through offer closing date. After withdrawing a previously submitted

bid/proposal, the responding firm may submit another bid/proposal at any time up to the deadline for

submissions. In order to withdraw your offer after the minimum period specified in this solicitation, you must

notify the Chief Financial Officer in writing.

2.11 Pricing

All prices and notifications submitted may not be altered or amended after the specified time for opening

bids/proposals.

2.12 Procurement Process

This solicitation is an Invitation for Bid (IFB). In the event the District elects to negotiate a contract with the

successful Respondent, any contract shall contain, at a minimum, the terms and conditions (or substantially the

same terms and conditions) as hereinafter stated. The District reserves the right, in its sole discretion, to reject

all submissions, reissue a subsequent IFB, terminate, restructure or amend this procurement process at any time.

The final selection and contract negotiation rests solely with the District. All bids/proposals will be publicly

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

IFB-2027.01 - FMIS Serving Lines

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See also