UH MANOA CAMPUS CENTER: GENERAL PEST AND RODENT CONTROL SERVICE CONTRACT

Project Description:

SCOPE OF WORK

General Pest Control at the Buyer’s facilities and surrounding landscape areas shall include, but not be limited to 12 months of:

A. Application of residual insecticidal spray and/or granule to the building exterior.

i. Flushing agents and residual insecticidal shall be used for various interior areas which include, but are not be limited to, common areas (such as restrooms, hallways, utility areas, interior and exterior dining areas, rooms, offices, etc.), tenant-occupied spaces (such as University’s education programs, vendors, etc.), etc.

ii. This contract excludes any and all kitchen/prep areas where such spaces are covered separately by tenant’s own contracts.
B. Bait in the form of discs, gels, and/or dust to harborage areas of infestations.

i. Baits shall be used for various interior areas which include, but are not be limited to, common areas (such as restrooms, hallways, utility areas, interior and exterior dining areas, rooms, offices, etc.), tenant-occupied spaces (such as University’s education programs, vendors, etc.), etc.

ii. This contract excludes any and all kitchen/prep areas where such spaces are covered separately by tenant’s own contracts.
C. Maintenance of rodent bait stations and traps.

i. Contractor to provide and install all NEW bait stations as deemed necessary by both the Contractor and University. Exceptions granted if award is made to the previous service provider and existing stations are still on the premises.

ii. Bait stations should not be permanently anchored and shall be removed upon the conclusion of the contract unless other arrangements are agreed to in writing between the Contractor and the Buyer.

iii. Interior rodent trapping as needed. Contractor shall provide all humane trapping devices needed plus monitoring of the devices at least every two (2) weeks.

-Furnish and maintain a log book on-site, which details any and all services rendered, technician name, location serviced/visited, etc. If, at any time, any similarly purposed medium is provided by the Buyer, then it shall be used by the Contractor in place of this requirement.

-Provide warranty, free & unlimited service calls for all services.

-Mitigate risks, such as by applying insecticidal sprays and baits in locations that will not negatively impact or otherwise adversely affect the health and safety of staff, guests, etc.

-Manage pest activity on property: Immediately report any signs of infestation or increased pest activity to the Buyer.

Special Instructions

Under HRS 103D-310(c), vendors MUST provide proof of compliance with all laws governing entities doing business in the State of Hawaii. Vendors need to obtain a copy of their “Certificate of Vendor Compliance” via Hawaii Compliance Express and attach it to their bid. Information and requirements for the “Certificate of Compliance” can be found at: https://vendors.ehawaii.gov/hce/splash/welcome.html.
Vendor’s current status must be listed as “COMPLIANT” by the closing date of the bid and through the issuance of the purchase order. Applications submitted after September 15, 2025 will require a Tax Compliance Report (TCR) from the IRS. The TCR can be downloaded for free at https://www.irs.gov/individuals/tax-compliance-report.

1) Upon award, vendor must provide Certificate of Liability Insurance, listing the University of Hawaii as Additional Insured. For more information regarding insurance requirements, see “Attachment 265.2 - Insurance”.

2) Once awarded, bidder must return signed award acceptance within 2 (TWO) business days.

3) All prices are FOB destination, including freight, taxes and all applicable charges. Only firm prices accepted. Final cost cannot exceed quoted cost unless pre-approved in writing via a Purchase Order Amendment. Payment will be via University Purchase Order. All Purchase Order Terms & Conditions will apply to this order; see attachment “Terms & Conditions.”

4) Staff assigned to account must be fully trained (with required certifications for “Restricted Use” products as required by law) and wear an identifiable company uniform and ID Badge at all times. The Contractor shall run criminal background checks of all assigned staff. The University reserves the right to request changes to staff assigned should there be issues that arise regarding job performance, expectations, etc.

5) Contractor responsible for abiding by all City, State, Federal laws & University policies.

6) For all services, Technicians are required to sign in & out with the Campus Center SLD Facilities Office prior to and upon completion of all services. For routine servicing, Contractor shall contact the Operations Office a MINIMUM of 5 business days prior to scheduling of routine services.

7) Contractor is responsible for ensuring that all bait stations are maintained and installed properly. Contractor is responsible for applying insecticides and baits properly and in accordance with industry and manufacturers\\\\\\\' standards.

8) The work schedule shall be subject to change depending on the dates and times that the Buyer requires facilities for usage. However, work should generally be planned between the hours of 6:00am - 3:30pm, Monday through Friday. Contractor shall provide the University with a project schedule and estimated earliest start date. Contract Term is January 1 through December 31, 2026.

9) Site Visit to review scope is scheduled for Dec. 1, 2025 @ 9:00am at 2465 Campus Rd. in the Campus Center courtyard (front of green stairs). Contractor responsible for finding parking. Please contact Technical Representative via e-mail (smnathan@hawaii.edu) or phone (808-357-0828), by day prior to express interest in attending.