HHS Cherokee Mental Health Institute Wirth Hall Tunnel Repairs
| Location: | Iowa |
|---|---|
| Posted: | Mar 24, 2026 |
| Due: | Apr 14, 2026 |
| Agency: | State Government of Iowa |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | RFP952900-01 |
| Publication URL: | To access bid details, please log in. |
Bid Information
Bid Number
RFP952900-01
Solicitation
HHS Cherokee Mental Health Institute Wirth Hall Tunnel Repairs
Solicitation Type
Request for Proposals
County
Description
Description
The State of Iowa Department of Administrative Services (DAS) is seeking professional design services for Wirth Hall Tunnel Repairs.
Agency Information
Number
005
Name
Administrative Services, Dept
Address 1
1305 E. Walnut St.
Address 2
City/State/Zip
Des Moines, IA 50319
Contact Information
Contact Name
Construction Procurement
Contact Title
Michael Bradbury
Contact Email
Contact Phone Number
(515) 823-9327
Contact Phone Extension
Contact Other Number
Contact Fax Number
Valid Dates
From
3/24/2026 8:00:00 AM
Until
4/14/2026 2:00:00 PM
Documents/Attachments
Attachment Preview
RFP COVER SHEET
Administrative Information
STATE OF IOWA
REQUEST FOR PROPOSALS
PROFESSIONAL DESIGN SERVICES
RFP Number RFP952900-01 Title of RFP HHS CHMHI Wirth Hall Tunnel Repairs
Agency
Iowa Department of Administrative Services (DAS)
Project
The State of Iowa Department of Administrative Services (DAS) is seeking professional
Description design services for Wirth Hall Tunnel Repairs.
State Issuing Officer:
Michael Bradbury
Issuing Officer
Iowa Department of Administrative Services
Hoover State Office Building, Level 3
1305 East Walnut, Des Moines, IA 50319-0105 Phone: 515-823-9327
Email: construction.procurement@iowa.gov
PROCUREMENT TIMETABLE—Event or Action
Date/Time (Central Time)
State Posts Notice of RFP on TSB website
3/23/26
State Issues RFP
3/25/26
Pre-Proposal Conference Location and Address: 1251 W Cedar Loop,
Cherokee, IA 51012 – Main Admin Building
Is Pre-Proposal Conference mandatory? No
https://teams.microsoft.com/meet/28596538457181?p=EOUD2C74WuE
DkV9HHR
Phone Number - 515-612-9860 - Conference ID: 715 439 586#
If a map is needed, contact the Issuing Officer.
3/31/26 – 11:00 AM
Questions, requests for clarification, and suggested changes from
Respondents due to Construction Procurement
4/6/26 – 2:00 PM
Proposals Due
4/14/26 – 2:00 PM
Relevant Websites
Website where Addenda to this RFP will be posted http://bidopportunities.iowa.gov
Website where contract terms and conditions are posted
https://das.iowa.gov/sites/default/files/procurement/pdf/ConsensusDoc803.pdf
Number of Copies of Proposals Required to be Submitted: 1 Digital
Firm Proposal Terms
The minimum number of days following the deadline for submitting Proposals that the firm guarantees
all proposal terms, including price, will remain firm is 120 Days.
1.1 INTRODUCTION
The Iowa Department of Administrative Services (DAS) is seeking proposals from qualified and
available Design companies for services, per RFP cover page, and as outlined in the following
(Sections 1.2 - 1.3). The successful proposal must:
● For the staff that will be assigned, identify and describe qualifications, experience, and
expertise in providing services for similar, or relevant, projects.
● For the staff that will be assigned, provide a list of past similar or relevant projects completed
in the last 5 years, and include brief descriptions of what the projects entailed and a contact
name and phone number (reference). In addition, provide estimated project cost, final
project cost at acceptance, and whether it was completed on time.
● Describe the composition of your team. Identify staff to be assigned. Provide resumes of key
individual(s) including education, relevant experience, and certifications/licensing. NOTE: Any
responding company and/or consultant that is part of the project design services cannot
receive an award from the resulting request for bid of construction services.
● Describe the cost estimating, status reporting, and cost reporting procedures you utilize.
● Describe computer program/software capabilities and expertise you utilize. Please describe
your experience.
● Provide a copy of your organizational chart.
● Describe your experience, if any, on designing similar or relevant projects for the State of
Iowa.
● Provide the hourly rates, and anticipated hours by position, for all persons (including sub-
consultants) that will be assigned to the project. Also provide an estimated fee total.
● Identify desired reimbursable charges (the State has limitations, per State of Iowa Accounting
Policies and Procedures 210.245), and all other charges.
1.2 SCHEDULE
DAS is seeking a firm that can commence work upon execution of a contract. Time is of the
essence.
Execution of Designer’s Contract
Tentative Design Kick-Off Meeting
100% Design Development Documents and Cost Opinion
50% Construction Documents
95% Construction Documents and Cost Opinion By
100% Construction Documents and Cost Opinion By
Contractor Bidding
Execution of Contractor’s Contract(s)
Submittals, Procurement and Construction
Close out
Week of 5/12/26
Week of 5/19/26
To Be Coordinated
To Be Coordinated
To Be Coordinated
8/6/26
8/7/26 -8/28/26
9/14/26
9/15/26 – 12/9/26
January 2027
1.3 PROJECT DESCRIPTION
Construction Manager (DCI Group) has been engaged for this Project to serve as advisor to DAS
and to provide assistance in administrating the Contract for Design between DAS and the Designer
according to separate contract between DAS and Construction Manager. DAS is currently seeking
design services from qualified firms for a project consisting of repairs to deteriorating concrete
joints in an existing tunnel connected to Wirth Hall to determine areas for repair and provide
documentation for suggested repairs.
Design services shall include:
1.3.1 The contract for this work will be a modified ConsensusDoc 803. See link on cover page
for a sample contract.
1.3.2 All design disciplines necessary to complete the scope of work.
1.3.3 Attend design kick-off meeting onsite to discuss desired outcome of the project with the
Owner, Construction Manager, and Owner’s maintenance staff.
1.3.4
Use of the State of Iowa‘s construction management software program for uploading all
documents, submitting and approving pay apps, and construction administration. The
cost for the use of the software is paid by the Owner.
1.3.5 Project-specific design needs
1.3.5.1 Design Services shall include an evaluation of deteriorating concrete joints and
water infiltration issues at the cap and walls of the tunnel system
1.3.5.2
Provide recommendations for repairs including cost opinions and
anticipated life of repair.
1.3.5.3 Provide structural review for crack in the tunnel. This crack is located directly
below the road on the south end that leads to the parking lot behind the
administration building.
1.3.5.4 Provide a review of the sidewalk that sits directly above the tunnel top.
1.3.6 Field examination of the existing tunnel system.
1.3.7 The tunnel houses domestic hot and cold water and steam heat and condensate to Wirth
Hall. Electric and sewer are not housed in the tunnel system
1.3.8
Design for scope of work. Provide material recommendations based on experience,
quality, and price. Recommendations for replacements and upgrades shall include non-
proprietary equipment and systems.
1.3.9
Provide minor drawing work to assist the Construction Manager in the development of
hazardous materials bid package. This shall include providing PDF backgrounds for
identification, by others, of hazardous materials removal
1.3.10 Designer shall include any and all survey work required for completion of project.
1.3.11 Coordinate with State agencies to confirm utilities that may be abandoned as well as shut
down requirements where required.
1.3.12 Provide detailed input of design schedule to Construction Manager for overall
incorporation into master schedule.
1.3.13 Designer shall assist Construction Manager in the evaluation of long lead times.
1.3.14 Quality control during Design, Preconstruction and Construction.
1.3.15 Compliance with all Federal, State, and applicable AHJ codes.
1.3.16 Completion of State building and energy code documents, as required.
1.3.17 Design review will be conducted at 100% design development documents, 50%
construction documents, and 95% construction documents. Dates for design review
meetings to be coordinated with the design and project team and set no later than the
design kickoff meeting. Review will be conducted with DAS Owner Representative,
Construction Manager, and Facility Representative, at a minimum. Drawings,
specifications and cost opinions (if applicable) shall be provided at least five days prior to
each review meeting. An additional review meeting may be required at the end if there
are discrepancies in cost opinions or constructability review questions.
1.3.18 Review with the Department of Inspections, Appeals, and Licensing’s Building Code
Bureau for approval of plans or exemption from review. All fees associated with the
Bureau are the responsibility of the designer.
1.3.19 Develop and distribute agendas and meeting minutes for all meetings during the design
phase.
1.3.20
Construction cost opinions provided by the Design Professional team during
Design (at 100% design development documents, and 95% construction documents) with
a Final Estimate for construction included with bid documents, per Iowa Code.
1.3.21 Construction drawings, specifications (the Construction Manager will produce Divisions
00 and 01), and addenda.
1.3.22 Provide bid alternates as determined during the course of design and bid package
development.
1.3.23 Assist Owner and Construction Manager in obtaining bids from qualified contractors.
1.3.24 Construction administration, including creation of the submittal and closeout items log,
review of and responses to submittals and closeout documentation, RFIs, proposal
requests, change orders, pay applications, periodic site visits, attendance at project
meetings as required, participation / development of contractor punch list, closeout
documentation review and approval, certificates of substantial completion, and
certificates of final completion, as well as development of Architectural Supplemental
Instructions for design revisions, and punch lists within the construction management
software program.
1.3.25 Participation with project team during construction progress meetings as required.
Designer shall participate in bi-weekly conference calls during the construction period.
1.3.26 Field Observation reports, with photos, submitted for each site inspection within five (5)
days of the site visit.
1.3.27 Acknowledgement that all documents are copyright to the State of Iowa and shall be
turned over to the State of Iowa in their native computer format. Any ASIs/RFIs/PRs and
addendums will be expected to be incorporated before final posting. Both the native
computer format and PDF versions shall be uploaded to the construction management
software program at the end of the project.
1.3.28 The Department requests lump sum pricing from the respondents to this RFP, with the
lump sum base scope price being inclusive of all reimbursables, such as printing, mileage
and travel expenses. The Department requests the fee proposal from the respondents to
this RFP be broken down as follows. These breakdown prices will be used as the schedule
of values for billing purposes.
1.3.28.1 Design Development Documents
1.3.28.2 Construction Documents
1.3.28.3 Bidding or Negotiation Assistance
1.3.28.4 Construction Phase
Include at minimum the following site/virtual visits:
Design Kickoff/Building Evaluation
100% Design Development
50% Construction Documents
95% Construction Documents
100% Construction Documents
Pre-Bid Meeting
Construction Field Observation
In-Person
1
-
1
-
-
1
2
Substantial Completion/Punch List
Development
1
Final Completion/Punch List Verification
1
One Year Warranty Correction Period Visit
1
8
Virtual
-
1
-
1
-
-
-
-
-
-
2
Beyond these site visits, each proposing firm shall provide additional visits as they see fit
to complete the work of design. In addition to the lump sum pricing, the Department
requests a unit price per construction inspection visit. This unit price will be additive or
deductive based on the number of actual visits made.
1.4 ATTACHMENTS
1.4.1 Exhibit A - Map
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
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