|
Description:
|
|
Full Details
The City of Fountain Inn is soliciting sealed proposals from qualified vendors for financial services for the fiscal periods ending June 30, 2026, 2027, and 2028. Sealed proposals are due prior to 2:00pm, March 26
th
, 2026.
One (1) original and two (2) copies of sealed proposals should be hand carried or delivered by traceable means to the Finance Department, Attention: Christine Furino-Koehne, at 100 South Weston Street, Fountain Inn, SC 29644. All proposals should be clearly marked “RFP Financial Services”. Proposals must address all issues reflected in the attached requirements document/questionnaire and the proposal price summary attachment to be considered responsive.
The proposal evaluation process will be completed within thirty (30) days of receipt of proposals, and the prospective provider of this service will be identified. The pricing data reflected in your proposal must be good through June 30, 2026.
All offerors may submit questions or requests for clarification in writing no later than 12:00 pm on Thursday, March 19
th
2026. After that date, additional questions or requests will not be accepted.
The City reserves the right to accept or reject any or all proposals received as a result of this request for proposals, to negotiate with all qualified offerors, or to cancel in part or in their entirety, this request for proposals if it is in the City’s best interest to do so.
The City reserves the right to retain all proposals submitted and to use any ideas in a proposal, regardless of whether the proposal is selected.
This solicitation does not commit the City to award or to pay for any costs incurred in the preparation of your proposal, or to procure or contract for any good or services.
Your proposal must be signed by an official of your company authorized to commit and enter into a formal contract for goods and services.
The City does not discriminate on the basis of race, color, national origin, sex, religion, age, or disability in employment or in the provision of goods and services.
|
|
Publication Date/Time:
|
|
2/26/2026 12:00 AM
|
|
Closing Date/Time:
|
|
3/26/2026 2:00 PM
|
|
Contact Person:
|
Christine Furino-Koehne, Finance Director
E-mail: christine.furino-koehne@fountaininn.org
Phone: (864) 531-0901
|
|
Qualifications:
|
|
The City reserves the right to reject any proposer who has failed to perform satisfactorily, or complete on time, or in a manner inconsistent with the proposal documents, contract of similar nature, or to reject a proposer who is not in a position to perform such contract satisfactorily. The City expressly reserves the right to award the contract to the offeror that best meets the requirements as set forth herein.
|
|
Special Requirements:
|
|
The audit firm shall not assign any interest of the agreement and shall not transfer any interest in the same without prior written consent of the City. The firm shall not subcontract any part of the services without consent of the City.
The audit firm selected will be required to provide and maintain proof of insurance throughout the contract term in the amount of $1,000,000 as follows:
Comprehensive General Liability (per occurrence)
Worker’s Compensation Liability (as required by State statutes)
The City of Fountain Inn is to be named as an Additional Insured on the above insurance coverage as respect to the City’s interest under the contract.
Certificates showing proof of such insurance shall be submitted to the City prior to commencement of services under the Agreement. Further, it shall be an affirmative obligation upon the firm to advise the City’s Risk team at; email elizabeth.adams@fountaininn.org, or by mail at 200 North Main Street Fountain Inn, SC 29644, within two (2) days of the cancellation or substantive change of insurance policy set out herein, and failure to do so shall be construed to be a breach of the Agreement.
The selected firm agrees to indemnify, defend, and hold harmless the City of Fountain Inn and their authorized officer, employees, agents, and volunteers from any and all claims, actions, losses, damages, and/or liabilities arising from their acts, errors, or omissions and for any costs or expenses incurred by the City therefore under the agreement.
The selected firm and its agents and employees shall be bound and comply with all federal, state, and local laws, ordinance rules and regulations, as well as all other governing bodies having legal jurisdiction with respect to the area where such work is performed.
The selected firm shall be required to obtain all applicable City of Fountain Inn permits and business licenses. The business license department may be reached at 864-531-0908 or FI.License@fountaininn.org. These expenses shall be included in the total bid price.
|
|
Miscellaneous:
|
The parties acknowledge that all material submitted may subject to release under the South Carolina Freedom of Information Act (FOIA) and will be released to the public unless exempt from disclosure under the FOIA. We discourage you from including any information you consider proprietary or trade secret, as this material is subject to the FOIA once it’s in the City’s possession. If you must include any such information in your submission, please identify it by color, labeling, and/or bold font so that it can be readily identified. In the event the City receives a request for this material, the City will notify those parties who have identified information they believe is proprietary or trade secret of the request. The City has a fifteen-day deadline to produce the material. This is your window to file an action to challenge the release. Please be on notice that if the City is not served with such an action, the information will be released.
The City is not responsible for costs incurred in preparation of the RFP. By submitting a proposal, a firm certifies that is has fully read and understands this RFP, has reviewed the FY 2025 Financial Report located at www.fountaininn.org under the Finance Department and has full knowledge of the scope of the work to be performed; the detailed requirements of the services to be provided and the conditions under which the services to be performed. If a firm wishes to suggest any alternatives to RFP items, such alternatives must be clearly specified and described in a memo accompanying the proposal.
Any proposal submitted shall constitute an irrevocable offer through June 30, 2026, to provide the proposed services at the proposed compensation.
The City reserves the right to reject any or all proposals, to call for new proposals, to waive any requirement of the RFP, or to award the contract to the next most qualified proposer if the selected firm does not execute a contract within fifteen (15) days after notification of the bid award or if such actions is deemed to be in the best interest of the City. The proposal submitted by the successful firm will become a part of a written agreement between the City and the firm.
A three (3) year contract is contemplated, subject to an annual review, the satisfactory negotiation of terms (including a price acceptable to both the City of Fountain Inn and the selected firm), and the concurrence of the City of Fountain Inn and the annual availability of appropriations.
The City reserves the right to terminate any resulting agreement, in part or in whole, without penalty upon sixty (60) days written notice to the auditor. Any termination agreement shall not relieve the auditor of the obligation to deliver and/or perform on all outstanding orders issued prior to the effective date of termination. In the event of termination by mutual agreement, the auditor shall be compensated for all hours worked at the specified contractual rate.
The City may at any time during the contractual agreement period, make changes within the general scope of the agreement and its technical provisions. If such change causes any increase or decrease in the auditor firms cost of performance, an adjustment will be made in agreement price, or in time allowed for performance, or both, and a written memorandum of such adjustment shall be made.
Any claim by the firm for such an adjustment must be made in writing and prior to proceeding with the service for which an adjustment is requested. Nothing in this clause shall excuse the firm from
proceeding with performance of this contract in accordance with its original terms and conditions and any approved changes.
|
|
