Request for Qualifications Pooled Vendor List – Mowing & Brushing Services 2026-150-PR

Location:	Oregon
Posted:	Apr 23, 2026
Due:	May 11, 2026
Agency:	Morrow County
Type of Government:	State & Local
Category:	S - Utilities and Training Services
Publication URL:	To access bid details, please log in.

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Morrow County

Request for Qualifications

Pooled Vendor List – Mowing & Brushing Services

2026-150-PR

ISSUED BY: Morrow County Public Works

PROCUREMENT TYPE: Qualified Contractor Pool

CONTRACT TYPE: On-Call / As-Needed Price Agreement

TERM: Two (2) Years with Optional Renewal

Submittals are due by May 11, 2026 at 2:00 PM (PST). Responses shall be submitted

by email to spointer@morrowcountyor.gov

1. Purpose

Morrow County Public Works is seeking to establish a qualified pool of contractors to

provide mowing, brushing, and vegetation management services for County roads,

drainage areas, and public rights-of-way on an as-needed basis. This pool will be used

to issue work orders for maintenance, safety clear zone improvements, and drainage

control projects throughout Morrow County.

2. Scope of Services

Vegetation Management:

• Roadside mowing

• Shoulder mowing

• Ditch mowing

• Slope mowing

• Weed and brush cutting

• Clear zone vegetation removal

Brushing / Mechanical Removal:

• Masticating head work

• Forestry mulching

• Heavy brush removal

• Small tree removal

• Right-of-way clearing

QUALIFICATIONS POOLED VENOR MOWING AND BRUSHING SERVICES | 2026-150-PR

• Drainage clearing

Equipment-Based Services:

• Tractor / mower operations

• Skid steer with brush cutter

• Excavator with masticator

• Boom mower

• Flail mower

• Forestry mulcher

• Hand crew brushing

3. Work Order Process

Work may be assigned using rotational assignment, mini-quote among pool vendors,

best availability, geographic proximity, or equipment capability. The County does not

guarantee any minimum amount of work.

Vendor Pool Utilization

The County reserves the right to utilize any vendor within the pool at its sole discretion.

Placement on the pooled vendor list does not guarantee any minimum amount of work.

The County may elect not to request services from a vendor based on performance,

availability, project needs, pricing, or the County’s best interest.

4. Contractor Minimum Qualifications

Minimum 2 years mowing/brushing experience. Ability to work in roadside traffic

environments. Contractor must identify available equipment including tractor/mower, skid

steer, excavator with masticator, forestry mulcher, and specialty equipment.

5. Insurance Requirements

Commercial General Liability: $2,000,000 aggregate

Auto Liability: $1,000,000

Workers Compensation required

Additional insured: Morrow County

6. Pricing Format

Contractors shall submit hourly rates for equipment including tractor/mower, boom

mower, skid steer, excavator with masticator, forestry mulcher, labor, mobilization, and

standby.

7. Evaluation

Contractors will be evaluated based on experience, equipment capability, past

performance, availability, safety record, and pricing.

8. Term

The pool will remain active for two (2) years. County may reopen pool as needed.

Contractors must maintain qualifications.

QUALIFICATIONS POOLED VENOR MOWING AND BRUSHING SERVICES | 2026-150-PR

The vendor pool will remain active for two (2) years. The County reserves the right to

reopen or continue this solicitation on a periodic or continuous basis to allow additional

qualified vendors to be added to the pool. Contractors must maintain qualifications

throughout the contract term.

9. Submission Requirements

Company information, equipment list, hourly rate sheet, insurance certificate, references,

safety statement, and availability.

10. County Rights

The County reserves the right to add vendors, remove vendors, issue mini-quotes,

award multiple vendors, and cancel solicitation.

QUALIFICATIONS POOLED VENOR MOWING AND BRUSHING SERVICES | 2026-150-PR

MORROW COUNTY

INSURANCE REQUIREMENTS

Contractor shall obtain at Contractor’s expense the insurance specified in this Attachment 2 prior to performing under this Contract and shall maintain it in full force and at its own expense

throughout the duration of this Contract, as required by any extended reporting period or tail coverage requirements, and all warranty periods that apply. Contractor shall obtain the following

insurance from insurance companies or entities that are authorized to transact the business of insurance and issue coverage in County and that are acceptable to County. Coverage shall be

primary and non-contributory with any other insurance and self-insurance, with the exception of Professional Liability and Workers’ Compensation. Contractor shall pay for all deductibles,

self-insured retention and self-insurance, if any.

WORKERS’ COMPENSATION & EMPLOYERS’ LIABILITY

All employers, including Contractor, that employ subject workers, as defined in ORS 656.027, shall comply with ORS 656.017 and provide workers' compensation insurance coverage for those

workers, unless they meet the requirement for an exemption under ORS 656.126(2). Contractor shall require and ensure that each of its subcontractors complies with these requirements. If

Contractor is a subject employer, as defined in ORS 656.023, Contractor shall also obtain employers' liability insurance coverage with limits not less than $500,000 each accident. If contractor

is an employer subject to any other County’s workers’ compensation law, Contactor shall provide workers’ compensation insurance coverage for its employees as required by applicable

workers’ compensation laws including employers’ liability insurance coverage with limits not less than $500,000 and shall require and ensure that each of its out-of-County subcontractors

complies with these requirements.

COMMERCIAL GENERAL LIABILITY

Commercial General Liability Insurance covering bodily injury and property damage in a form and with coverage that are satisfactory to County. This insurance shall include personal and

advertising injury liability, products and completed operations, contractual liability coverage for the indemnity provided under this contract, and have no limitation of coverage to designated

premises, project or operation. Coverage shall be written on an occurrence basis in an amount of not less than $1,000,000 per occurrence. Annual aggregate limit shall not be less than

$2,000,000.

AUTOMOBILE LIABILITY INSURANCE

Automobile Liability Insurance Covering Contractor’s business use including coverage for all owned, non-owned, or hired vehicles with a combined single limit of not less than $1,000,000 for

bodily injury and property damage. This coverage may be written in combination with the Commercial General Liability Insurance (with separate limits for Commercial General Liability and

Automobile Liability). Use of personal automobile liability insurance coverage may be acceptable if evidence that the policy includes a business use endorsement is provided.

ADDITIONAL INSURED

All liability insurance, except for Workers’ Compensation required under this Contract must include an additional insured endorsement specifying Morrow County, its officers, employees and

agents as Additional Insureds, including additional insured status with respect to liability arising out of ongoing operations and completed operations, but only with respect to Contractor's

activities to be performed under this Contract. Coverage shall be primary and non-contributory with any other insurance and self-insurance.

WAIVER OF SUBROGATION

Contractor shall waive rights of subrogation which Contractor or any insurer of Contractor may acquire against County by virtue of the payment of any loss. Contractor will obtain any

endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not County has received a waiver of subrogation endorsement from

the Contractor or the Contractor’s insurer(s).

TAIL COVERAGE

If any of the required insurance is on a claims made basis and does not include an extended reporting period of at least 24 months, Contractor shall maintain either tail coverage or continuous

claims made liability coverage, provided the effective date of the continuous claims made coverage is on or before the effective date of this Contract, for a minimum of 24 months following

the later of (i) Contractor’s completion and County’s acceptance of all Services required under this Contract, or, (ii) County or Contractor termination of contract, or, iii) The expiration of all

warranty periods provided under this Contract.

CERTIFICATE(S) AND PROOF OF INSURANCE

Contractor shall provide to County Certificate(s) of Insurance for all required insurance before delivering any Goods and performing any Services required under this Contract. The Certificate(s)

shall list the County, its officers, employees and agents as a Certificate holder and as an endorsed Additional Insured. The Certificate(s) shall also include all required endorsements or copies of

the applicable policy language effecting coverage required by this Contract. As proof of insurance, County has the right to request copies of insurance policies and endorsements relating to the

insurance requirements in this Contract.

NOTICE OF CHANGE OR CANCELLATION

The contractor or its insurer must provide at least 30 days’ written notice to County before cancellation of, material change to, potential exhaustion of aggregate limits of, or non-renewal of

the required insurance coverage(s).

INSURANCE REQUIREMENT REVIEW

Contractor agrees to periodic review of insurance requirements by County under this agreement and to provide updated requirements as mutually agreed upon by Contractor and County.

COUNTY ACCEPTANCE:

All insurance providers are subject to County acceptance. If requested by County, Contractor shall provide complete copies of insurance policies, endorsements, self-insurance documents and

related insurance documents to County’s representatives responsible for verification of the insurance coverages required under this Attachment

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.