SP 90467: Cisco Systems Network Switches (REBID)

REQUEST FOR QUOTES #90467 (2026)
PART 1 - REQUESTOR AND SCOPE OF SERVICES INFORMATION
PROJECT TITLE Cisco Systems Network Switches
REQUESTING DEPARTMENT / DIVISION Procurement & Contracts/ITS
SP RELEASED DATE 9/16/2026
QUOTE DUE DATE AND TIME 9/23/2026
10/1/2026 - 9/30/2029
PERFORMANCE PERIOD
Initial and Option Periods (if applicable)
NEED BY DATE September 28, 2026
CONTACT PERSON NAME/EMAIL Robert Thompson/rthompson@thecha.org
PART 2 - SCOPE OF WORK
The Chicago Housing Authority (CHA) is seeking bids from a qualified firm to upgrade network infrastructure across
approximately sixty-five properties, replacing legacy Cisco, Juniper, and GarrettCom equipment with a unified suite of
current-generation Cisco hardware. VPN routers at headquarters and disaster recovery sites will also be upgraded to
ensure reliable, secure remote access and WAN connectivity. The following software is needed as part of this
solicitation.
Bidder's Unit
Description Model Number Quantity
Price
C8300 SmartNet (3-Year) CON-3SNT-C8304T2X 2
Cisco Catalyst C8300 Router C8300-1N1S-4T2X 2
C8500 SmartNet (3-Year) CON-3SNT-C8500L8X 5
Cisco Catalyst C8500 Router C8500L-8S4X 5
Catalyst 1300 SmartNet (3-Year) CON-3SNT-C1300G8T 49
Cisco Catalyst 1300 Switch C1300-8T-E-2G 49
Catalyst 9500 SmartNet (3-Year) CON-3SNT-C95024EY 2
Cisco Catalyst 9500 Fiber Switch C9500-24Y4C-E 2
ASA/Firepower SmartNet (3-Year) CON3SNT-FPR1150A 2
Cisco Firepower / ASA FPR1150-ASA-K9 2
C8300 DNA License (3-Year) C8300-DNA-E-3Y 2
C8500 DNA License (3-Year) 8500-DNA 5
Catalyst 9500 DNA Essential (3-Year) C9500-DNA-3Y 2
CHA_RFQ #90467_ITS_ CISCO

*CHA reserves the right to increase or delete any scheduled items, and/or increase or reduce the quantity
of any scheduled item as deemed necessary, to waive informalities and technicalities, and to make other
changes and modifications consistent with CHA's policies, and the laws and regulations governing HUD
programs.
All Quote Responses Must Be Typed & Signed by an Authorized Representative from the Respondent's company.
Revised as of 05/01/26, all others void
The successful Respondent(s) will be required to submit mandatory CHA forms and affidavits within seven days
of the award. The mandatory forms will be forwarded to the successful Respondents prior to contract award. Forms
should be completed, signed, and notarized where required or marked "not applicable" where appropriate. The
mandatory forms are:
* Utilization Plan*
* Contract Compliance Certification*
* Contractors Affidavit*
* Economic Disclosure Statement Form*
* HUD-50071 - Certification of Payments to Influence Federal Transactions*
* HUD-5369 A - Representations, Certifications, and Other Statements of Bidders*
* Required Insurance Certificate (see below Insurance Requirements)
*These documents are exhibits to this Small Purchase and can be found at:
https://www.thecha.org/contracting-opportunities/forms-and-documents
Failure by the Respondent to provide such information within the allotted time will render the Respondent
ineligible for award.
CHA may reject any or all quotes. Action to reject all quotes shall be taken only for unreasonably high
prices, error in the solicitation, cessation of need, unavailability of funds, failure to secure adequate
competition, or any other reason deemed appropriate by CHA.
Insurance Requirements
Prior to the commencement of this Agreement, the Vendor shall procure and maintain at all times during the
term of this Agreement insurance against claims for bodily injury or property damage which may arise from
or in connection with services performed under this Agreement and from the negligent acts, omissions and
errors of the Vendor, its officers, agents, representatives or employees. The insurance carriers used must be
authorized to conduct business in the State of Illinois and shall have an A.M. Best rating of not less than A:
VII.
Contractor's insurance policies shall contain no exclusions for work performed under the Agreement for
Chicago Housing Authority or Low-Income Housing exposure. Policies must waive subrogation or any other
right of recovery Contractor or its insurer(s) may have against CHA because of payments made for injuries or
damages arising out of your ongoing operations of "your work" done under a contract with CHA.
Minimum Coverage and Limit Requirements
1. Commercial General Liability: General Liability Insurance on an occurrence basis with limits not less
than $1,000,000 per occurrence with an aggregate of not less than $2,000,000 covering bodily injury
CHA_RFQ #90467_ITS_ CISCO

and property damage. This coverage shall also include, but not be limited to, contractual liability,
products and completed operations, personal and advertising injury.
2. Workers' Compensation and Employer's Liability: Coverage must be in accordance with the laws of the
State of Illinois and include a waiver of subrogation in favor of Chicago Housing Authority.
Coverage A - Statutory Limits
Coverage B - Employers Liability - $500,000 bodily injury or disease each accident; each
employee
3. Auto Liability: Required when any vehicles (owned, hired and/or non-owned) are used in connection
with the Services to be performed, coverage limits of not less than $1,000,000 each accident combined
single limit for Bodily Injury and Property Damage.
4. Professional Liability: Coverage is required when services are performed by licensed professionals
and/or Scope involves performing any financial, auditing, consulting, design, engineering, surveying,
testing, or other professional services. Professional Liability insurance appropriate to the Contractor's
profession shall provide coverage for the acts, errors, or omissions with a limit of not less than
$1,000,000 per claim or occurrence. When policies are renewed or replaced, the policy retroactive
date must coincide with, or precede, the start of Services under the Agreement. A claims-made policy
which is not renewed or replaced must have an extended reporting period of two (2) years following
termination of Agreement.
5. Technology Errors & Omissions (including Cyber Liability) required when Vendor/Consultant provides
technology services or technology products under this Agreement, insurance appropriate to the
professional services being performed shall provide coverage for the acts, errors, or omissions of
Vendor/Consultant with a limit of not less than $1,000,000 per occurrence or claim and $2,000,000 in
aggregate. Coverage shall be sufficiently broad to respond to the duties and obligations as is undertaken
by the Vendor in this agreement and shall include, but not be limited to, claims involving security breach,
system failure, data recovery, business interruption, cyber extortion, social engineering, infringement of
intellectual property, including but not limited to infringement of copyright, trademark, trade dress,
invasion of privacy violations, information theft, damage to or destruction of electronic information,
release of private information, and alteration of electronic information. The policy shall provide coverage
for breach response costs, regulatory fines, and penalties as well as credit monitoring expenses.
Related Insurance Requirements
The Certificate of Insurance evidencing the minimum coverages required herein shall be in force on
the Effective Date of the Contract and continuously throughout the duration. The required
documentation must be received prior to the commencement of work under this Agreement.
It is understood and agreed to by the parties hereto that Chicago Housing Authority and others listed
below shall be included as Additional Insureds on Vendor's liability policies, with the exception of
Professional Liability and Employer's Liability and such insurance is primary to and will not seek
contribution from any insurance, deductibles, self-insured retentions and/or self-insured programs
available to Chicago Housing Authority.
Certificate Holder:
Chicago Housing Authority
60 E Van Buren
Chicago, IL 60605
Additional Insureds: Collectively referred to as the "Additional Insureds" shall include Chicago
Housing Authority, Chicago Housing Administration, LLC; and/or other
Partnership, Limited Liability Company as established by CHA; its respective
commissioners, board members, officers, directors, agents, property
CHA_RFQ #90467_ITS_ CISCO

management firms, agents, employees, invitees, and visitors.
Primary Coverage: For any claims related to this Agreement, the Vendor's insurance coverage
shall be the primary policy. The Vendor expressly understands and agrees
that any insurance or self-insurance programs maintained by the CHA shall
apply in excess of and shall not contribute with insurance provided by the
Vendor.
Prior to the issuing of the Notice to Proceed by the CHA, the Vendor shall submit a Certificate of
Insurance via PINS Advantage Certificate Tracking System, evidencing compliance with the insurance
requirements set forth above. You will receive an email with instructions for the submission of your
insurance. Copies of the endorsement(s) adding the CHA to Vendor's policy as an additional insured are
required upon request. Updated Certificates of Insurance are required for policies which renew during
the term of this Agreement or extensions thereof. Under no circumstances shall the Vendor allow any
required coverage to lapse, cancel or non-renew throughout the duration of the Agreement or
extensions thereof.
At the CHA's option, non-compliance will result in (1) all payments due the Vendor being withheld until
the Vendor has complied with the Agreement; or (2) the Vendor will be assessed Five Hundred Dollars
($500.00) for every day of non-compliance; or (3) the Vendor will be immediately removed from the
premises and the Agreement will be terminated for default. The receipt of any certificates does not
constitute agreement by the CHA that the insurance requirements in the Agreement have been fully
met or that the insurance policies indicated on the certificate comply with all Agreement requirements.
The insurance policies shall provide for thirty (30) days prior written notice to be given to the CHA in
the event coverage is substantially changed, canceled or non-renewed.
The Authority in no way warrants that the minimum limits contained herein are sufficient to protect
the Authority from liabilities that might arise out of the performance of the work under this Agreement
by the Vendor or its Subcontractors. The Vendor shall assess its own risks and, if it deems appropriate
and/or prudent, maintain higher limits and/or broader coverages. The Vendor is not relieved of any
liability or other obligations assumed or pursuant to the contract by reason of its failure to obtain or
maintain sufficient insurance.
The Vendor shall require all subcontractors to carry the insurance required and adhere to the same
requirements and conditions as outlined above.
The Vendor expressly understands and agrees that any insurance or self-insurance programs
maintained by the CHA shall apply in excess of and will not contribute to insurance provided by the
Vendor and/or any of its subcontractors.
CHA_RFQ #90467_ITS_ CISCO

Att
PART 3 - VENDOR INFORMATION
_ (CORPORATE NAME ATTACHED
TO FEDERAL TAX ID NUMBER) has thoroughly read SP #90467 and all associated Addenda (if applicable) and can provide
the services as described at the offer submitted on this Quote Form.
CONTACT INFORMATION FOR CORPORATE OFFICIAL AUTHORIZED TO BIND RESPONDENT
DATE
CORPORATE AUTHORIZED
REPRESENTATIVE
CORPORATE OFFICIAL
E-MAIL ADDRESS
COMPANY PHONE NUMBER
COMPANY ADDRESS
CORPORATE AUTHORIZED
REPRESENTATIVE SIGNATURE
CHA_RFQ #90467_ITS_ CISCO

PART 4 - ADMINISTRATIVE TERMS AND CONDITIONS
* Required CHA Vendor Registration
In order to do business with CHA, Respondent must be a registered vendor prior to submitting a
response. If Respondent has already registered with CHA, the Respondent's (Vendor) profile must be up
to date.
Respondents are responsible for contacting their local authorities to ensure that Respondent has
complied with all laws and is authorized and/or licensed to do business in the Territory. All applicable
fees associated therewith are the responsibility of Respondent now or hereafter in effect during the
contract. Respondent and its employees, agents and subcontractors shall also comply with all Federal,
State, and local laws regarding business permits and licenses that may be required to carry out the
services performed under the contract.
* Acceptance Period
All Respondents submitting a quote must agree to honor the terms and conditions contained herein for a
period of one hundred twenty (120) days.
* Quote Signature
The person signing the Quote Form must be a person authorized to bind the Respondent contractually.
Unsigned offers will be rejected. Unsigned offers cannot be signed after the quote has been received.
* Ownership of Documents
All work products generated, prepared, assembled, and provided to CHA pursuant to this SP become
the property of CHA upon receipt. Work products include but are not limited to reports, memoranda,
data, survey responses, presentations, and other materials of any nature, or information related to
any of the foregoing, which are or were generated in connection with the scope of services described in
the contract. Respondents shall not copyright, or cause to be copyrighted, any portion of any document
submitted to CHA as a result of this SP.
* Contractor Status
The Contractor shall be an independent Contractor and will not be an employee of CHA.
* Funding Limitations
This procurement may be funded, in whole or in part, by grant funds provided by the U.S. Department
of Housing and Urban Development ("HUD"). CHA will not be bound to any contract if funding has
been disallowed by HUD.
* Taxes
CHA is exempt from sales tax. The Contractor agrees to pay all taxes incurred in the performance of an
awarded contract. Freight, handling costs, and taxes shall not be charged to the CHA.
* Advertising
Respondent agrees not to use the fact of or the results from submission of a quote as a part of any
commercial advertising. CHA does not permit the use of CHA's relationship with an entity of purposes of
marketing efforts, unless CHA specifically agrees otherwise.
* Government Restrictions
In the event any governmental restrictions may be imposed which would necessitate alteration of the
material, quality, workmanship or performance of the goods or the material, quality, workmanship or
performance of the goods or services offered, it shall be the responsibility of the successful Respondent
to immediately notify Chain writing specifying the regulation which requires an alteration. CHA reserves
the right to accept any such alteration, including any reasonable price adjustments occasioned thereby,
CHA_RFQ #90467_ITS_ CISCO

or to cancel the contract at no expense to CHA.
* Compliance & Law
The Respondent shall comply with all applicable Federal, State and local laws, regulations, ordinances
and requirements applicable to the work described herein including, but not limited to, those applicable
laws, regulations and requirements governing equal employment opportunity programs, subcontracting
with small and minority firms, women's business enterprise, and labor surplus area firms, equal
opportunity for businesses and unemployed and underemployed persons (as referenced in Section 3 of
The Housing and Urban Development Act of 1968, as amended, 12 U.S.C. 1701u (Section 3), the
Americans with Disabilities Act, Section 504 of the Rehabilitation Act of 1973, the Davis-Bacon Act, and
those laws and regulations concerning the abatement and remediation of asbestos and lead-based paint,
and shall provide for such compliance in the contract documents.
To the extent the work required under this contract is related to development, Respondent shall further
comply with the applicable Annual Contributions Contract (ACC) related to such development. To the
extent such work is related to a mixed finance development, Respondent shall comply with the provisions
of 24 CFR ' 941.208. The Respondent shall obtain, at Respondent's expense, such permits, certificates,
and licenses as may be required in the performance of the work specified.
M/W/DBE and/or
Vendor Name Certification Attached (Y/N)
Section 3 Status
CHA_RFQ #90467_ITS_ CISCO

Handbook No. 7460.8 REV 2
TABLE 5.1 MANDATORY CONTRACT CLAUSES FOR SMALL PURCHASES
OTHER THAN CONSTRUCTION
The following contract clauses are required in contracts pursuant to 24 CFR 85.36(i) and Section 6002 of the Solid
Waste Disposal Act, as amended by the Resource Conservation and Recovery Act. HUD is permitted to require
changes, remedies, changed conditions, access and records retention, suspension of work, and other clauses approved
by the Office of Federal Procurement Policy. The PHA and contractor is also subject to other Federal laws including
the U.S. Housing Act of 1937, as amended, Federal regulations, and state law and regulations.
Examination and Retention of Contractor's Records. The PHA, HUD, or Comptroller General of the United
States, or any of their duly authorized representatives shall, until three years after final payment under this contract,
have access to and the right to examine any of the Contractor's directly pertinent books, documents, papers, or other
records involving transactions related to this contract for the purpose of making audit, examination, excerpts, and
transcriptions.
Right in Data and Patent Rights (Ownership and Proprietary Interest). The PHA shall have exclusive ownership
of, all proprietary interest in, and the right to full and exclusive possession of all information, materials, and
documents discovered or produced by Contractor pursuant to the terms of this Contract, including, but not limited to,
reports, memoranda or letters concerning the research and reporting tasks of the Contract.
Energy Efficiency. The Contractor shall comply with all mandatory standards and policies relating to energy
efficiency which are contained in the energy conservation plan issued in compliance with the Energy Policy and
Conservation Act (Pub.L. 94-163) for the State in which the work under this contract is performed.
Procurement of Recovered Materials
(a) In accordance with Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and
Recovery Act, the Contractor shall procure items designated in guidelines of the Environmental Protection
Agency (EPA) at 40 CFR Part 247 that contain the highest percentage of recovered materials practicable,
consistent with maintaining a satisfactory level of competition. The Contractor shall procure items designated in
the EPA guidelines that contain the highest percentage of recovered materials practicable unless the Contractor
determines that such items: (1) are not reasonably available in a reasonable period of time; (2) fail to meet
reasonable performance standards, which shall be determined on the basis of the guidelines of the National
Institute of Standards and Technology, if applicable to the item; or (3) are only available at an unreasonable price.
(b) Paragraph (a) of this clause shall apply to items purchased under this contract where: (1) the Contractor purchases
in excess of $10,000 of the item under this contract; or (2) during the preceding Federal fiscal year, the
Contractor: (i) purchased any amount of the items for use under a contract that was funded with Federal
appropriations and was with a Federal agency or a State agency or agency of a political subdivision of a State; and
(ii) purchased a total of in excess of $10,000 of the item both under and outside that contract.
Termination for Cause and for Convenience (contracts of $10,000 or more).
(a) The PHA may terminate this contract in whole, or from time to time in part, for the PHA's convenience or the
failure of the Contractor to fulfill the contract obligations (cause/default). The PHA shall terminate by delivering
to the Contractor a written Notice of Termination specifying the nature, extent, and effective date of the
termination. Upon receipt of the notice, the Contractor shall: (1) immediately discontinue all services affected
(unless the notice directs otherwise), and (2) deliver to the PHA all information, reports, papers, and other
materials accumulated or generated in performing the contract, whether completed or in process.
(b) If the termination is for the convenience of the PHA, the PHA shall be liable only for payment for services
rendered before the effective date of the termination.
(c) If the termination is due to the failure of the Contractor to fulfill its obligations under the contract (cause/default),
the PHA may (1) require the Contractor to deliver to it, in the manner and to the extent directed by the PHA, any
work described in the Notice of Termination; (2) take over the work and prosecute the same to completion by
contract of otherwise, and the Contractor shall be liable for any additional cost incurred by the PHA; and (3)
withhold any payments to the Contractor, for the purpose of set-off or partial payment, as the case may be, of
amounts owned by the PHA by the Contractor. In the event of termination for cause/default, the PHA shall be
liable to the Contractor for reasonable costs incurred by the Contractor before the effective date of the
termination. Any dispute shall be decided by the Contracting Officer.
2/2007